Copyright: © Copyright 1996, 1999  Micro Computer Systems, Inc.  All rights reserved.
Citation: No part of this guide may be photocopied or reproduced in any form without prior written consent from Micro Computer Systems, Inc.


Help Contents
Contents

About Calypso

How Does E-mail Work?

How Does Calypso Work?

System Requirements

Before Using Calypso

Registering and Purchasing Calypso

Wireless Mode

Getting Help

Online Help

Technical Support

Print a Help Topic

Using a Mailbox

About Mailboxes

Creating a Mailbox

Mailbox Properties

Managing a Mailbox

Mailbox Security

Using Accounts

About Accounts

Account Properties

Creating and Responding to Messages

Creating Messages

Using HTML Formatting

Mail Templates

Responding to Messages

Check Spelling

Signatures

Auto-response

Receiving and Reading Mail

Check for Mail

Received Mail Notification

Reading a Message

Message Options

Receiving Attachments

Printing a Message

Address Book

Address Book

Address Entries

Bulk Mail

Mail Templates

Groups

Address Book Properties

Importing an External Address Book

Exporting Your Address Book

Find an Address with LDAP Servers

External Address Books

Printing the Address Book

vCards

Organizing Messages

Delete Mail

Sort Messages Within the Summary List

Save Messages As a Text File

Search for a Message

Filters

JunkYard Filter

Customizing Calypso

Window Layout

Toolbar

International Options

Display Font Options

Display and Resize Columns

Customize Message Separators

Word Wrap

PGP for Encryption

Folders

Using Calypso With Other Programs

Default Mailbox

Importing a Eudora Mailbox

Have Calypso Dial Phone Numbers

Reference Information

Shortcut Keys

Hot Links

Right-Click Options

Menus

Toolbar

Icons

What's This Account Properties

WT Functions

Topics

WT Views


How Does E-mail Work?

E-mail on the Internet uses an internationally accepted set of protocols. These protocols control the movement of electronic messages around the world.

When you send an e-mail message through the Internet, your computer transmits the message to an Internet mail server using the Simple Mail Transport Protocol (SMTP). The message you send will include the e-mail address of the recipient.

The SMTP server uses this address to locate the recipient and send the message to the Post Office Protocol (POP) Server responsible for the recipient's e-mail account. The message waits on the POP server until the recipient's computer requests final delivery.

In other words, outgoing mail uses SMTP and incoming mail uses POP. Calypso also works with Internet Mail Access Protocol (IMAP) in the Offline mode.

Before you can send and receive mail, the Calypso setup wizard needs to know your e-mail address and the addresses of the SMTP and POP3 servers assigned to your e-mail account. The wizard will supply default answers for some of the data needed. In most cases, these defaults will be adequate and you can click Next. If you need to change these fields, your e-mail administrator or your Internet service provider can help.


How Does Calypso Work?

Calypso makes handling multiple e-mail accounts easy.

Calypso organizes e-mail accounts, messages, and information into a collection of folders called a mailbox. You can create more than one mailbox, each with its own password, to allow different users to share the same computer. Each mailbox can manage multiple e-mail accounts, and you can have more than one mailbox open at a time.


System Requirements

•	Windows 95, Windows 98, or Windows NT 4.0.

•	6 MB disk space.

•	At least one Internet e-mail account.

Calypso uses the latest 32-bit technologies and can run in a Windows environment on a PC-type computer that has a connection to the Internet. Calypso can run on a "private" network that is not part of the Internet; however, the mail protocols used on the private network must be compatible with the Internet standards.

Calypso uses international standard methods for sending and receiving e-mail across the world-wide system known as the Internet. Calypso is compatible with open system electronic mail implementations and can communicate with another party even though a different e-mail program is being used.


Before Using Calypso

If you use a dial-up connection to access the mail system, make sure you are connected to the network before trying to send and receive mail. It is possible to have incorrect default dial-up settings in the Windows environment. If your default dial-up settings are incorrect, Calypso will not be able to send or receive e-mail.

See Also

Dial-up Networking


Registering and Purchasing Calypso

When you install an evaluation copy of Calypso, you are automatically registered as a temporary license holder. This temporary license is good for 30 days.

To keep Calypso permanently, purchase a permanent license from the vendor listed in the About Calypso panel. The About Calypso panel is found in the Help menu. After you purchase Calypso, you will receive an order number. This number is necessary to convert Calypso to a permanent, fully functional version.

If you choose not to purchase a permanent license, Calypso will convert to Calypso Lite. Calypso Lite is a single-account version of Calypso. It does not support all the features of the full multi-account version.

More:

Registering the Program

Setting Registration Information


Registering the Program

Before you can register Calypso, you must have a valid order number. Your Calypso vendor will send the order number to you after you purchase Calypso.

Each order number is valid for the number of users you specified. The number of users refers to the number of installations of Calypso, not to the number of mailboxes you create. For example, you may purchase a single-user version but create seven mailboxes with the program.

You must be connected to the Internet before you can register.

1.	From the Help menu in Mailbox view, click About Calypso.

2.	In the About dialog box, click Register. The Register Calypso panel appears.

3.	In the Name field, type your name. For example, "Sam Clark".

4.	In the Order number field, type the order number sent to you by the vendor.

5.	Click Register to complete online registration.

After a few moments, your registration will be confirmed.

If you have problems registering Calypso or if you use a proxy server, click Set.


Setting Registration Information

If you use a proxy server to access the Internet, enter its address and port number in the appropriate text boxes. The address can be either the domain name (company.com) or IP address (111.1.111.111).

If you are using Microsoft Internet Explorer as your browser and have it configured for a proxy server, click Internet Explorer and Calypso will automatically insert the needed proxy information.


Wireless Mode

Note

You must purchase Calypso Wireless to use this feature.

Calypso Wireless is designed to make mobile communications fast and easy to use. You will not be able to see or use Wireless mode unless you have a Wireless order number.

1.	Open Mailbox Properties and click the Wireless tab.

2.	Select the Enable wireless mode check box.

3.	Type the IP address for the Wireless Gateway in the Wireless gateway text box.

4.	Type the port number for the Gateway in the Port text box. The default is 3302.

5.	Click OK.

After activating Wireless mode, use Calypso as you would in non-wireless mode.


Online Help

Help Menu: Calypso Guide	Helps you find a specific topic with the Find and Index functions.
Help Menu: Technical Support	Gives you options about how to get help for Calypso.
About Calypso	Displays version, copyright, and purchasing information. Opens the Registration dialog box.
'What's This?' [image] or	Click 'What's This?' to activate the online Help. Guide the pointer to the item you want more information about, then click to read a short summary.
PGP Help Files	To open PGP Help files, right-click the PGP icon in your Windows tray, then click Help. These files give information about configuring and using PGP.
Note

Person-to-person technical support is not available for Calypso Lite.


Technical Support

If you have trouble installing, configuring, or using Calypso, please refer to the Calypso Frequently Asked Questions (FAQ) file. This file includes troubleshooting information as well as common problems that other users have experienced while working with Calypso.

To reach the FAQ, go to the Help menu, then click Technical Support.

Note

Person-to-person technical support is not available for Calypso Lite.


Print a Help Topic

Either click the Print button on the Help topic or right-click the topic and click Print Topic. The message will print to your default printer.


About Mailboxes

Calypso organizes e-mail messages and information into a collection of folders called a mailbox. You can create more than one mailbox, each with its own password, to allow different users to share the same computer. Each mailbox can manage multiple e-mail accounts, and you can have more than one mailbox open at a time.

Calypso displays each mailbox in its own window. You can resize the window, open and close it, and move it around the desktop when working with other windows. Any action you take with one mailbox, such as opening or closing, will have no effect on any other open mailbox.

A mailbox has a set of default folders which organize your accounts, messages, addresses, and other files. You can add folders or customize a mailbox as needed. The Mailbox view is the primary screen through which you will gain access to your folders and messages.

The toolbar displays buttons that access commonly used commands. The toolbar can be configured to fit your particular needs through the Window menu.

Accounts and folders within a mailbox are set up as a hierarchy, or tree, in the mailbox folder list. The root of the tree is the mailbox itself. The branches of the tree consist of the system's default folders and any folders you create.

Calypso displays details about the contents of a folder in the summary list. The contents of the summary list change based on the active folder. Click a folder to open it and have its contents displayed in the summary list.

The preview box displays the contents of an item in the summary list. Click an item in the summary list to see its contents in the preview box.

The folder list, summary list, and preview box within the Mailbox view can be arranged to fit your particular needs by clicking Window Layout in the Window menu.

More:

Opening a Mailbox

Closing a Mailbox

Adding a Mailbox

Modifying a Mailbox

Deleting a Mailbox

Renaming a Mailbox


Opening a Mailbox

Opening a Mailbox from Windows

1.	Double-click the Calypso shortcut icon on your desktop.

– or –

Open Calypso from the Start menu.

2.	Click the Open a mailbox button on the Calypso Welcome panel, then click the mailbox you want to open.

– or –

Click the Browse for a mailbox button on the Calypso Welcome panel, then click a mailbox in the Open dialog box. Click Open.

3.	If the mailbox has a password, type the password in the Password for <Mailbox Name> dialog box and click OK.

Opening a Mailbox from Calypso

1. 	From the Mailbox menu, click Open. The Open dialog box appears with a list of available mailboxes.

2. 	Click a mailbox, then click Open.

3. 	If the mailbox has a password, type the password in the Password for <Mailbox Name> dialog box and click OK.

Once the mailbox is open, Mailbox view appears.


Closing a Mailbox

Click the "X" (Close button) in upper-right corner of Mailbox view.

– or –

From the Mailbox menu, click Backup Mailbox and Exit. This will back up the mailbox before closing it.

Closing a mailbox does not affect other open mailboxes.

Note

A closed mailbox cannot receive mail.


Adding a Mailbox

Multiple users can have their own Calypso mailbox. Each mailbox can have more than one e-mail account. This feature allows several people to share the same computer to read their e-mail.

Adding a Mailbox from Windows

1.	Open Calypso from the Start menu, then click Create a new mailbox on the Calypso Welcome panel. The mailbox wizard appears.

2.	Follow the wizard's instructions.

Adding a Mailbox from Calypso

1.	Open the Mailbox menu, then click New. The mailbox wizard appears.

2.	Follow the wizard's instructions.


Modifying a Mailbox

After creating a mailbox, you can change its settings in Mailbox Properties.

1.	From the Mailbox menu, click Properties.

2.	After making any changes to the settings, click OK to save and exit Mailbox Properties.

For more explanation about any Mailbox Properties tab or any item within a tab, use 'What's This?' Help. 'What's This?' Help [image] is located at the top right of the Mailbox Properties window.


Deleting a Mailbox

When you delete a mailbox, everything in the mailbox is deleted as well. This includes folders, messages, addresses, signatures, etc. You can delete the mailbox through your Windows Explorer or through Calypso.

To delete a mailbox from Calypso:

1.	In the mailbox folder list, click [image] <Mailbox Name>.

2.	Click Delete [image].

3. 	Calypso prompts you to confirm the action. Click OK.

Note

A mailbox must be open to be deleted. When you delete a mailbox, all folders, messages, and account information contained within the mailbox will be deleted.


Renaming a Mailbox

1.	To see the location of your mailbox, open Mailbox Properties and click the Mailbox Status tab.

2.	In My Computer or Windows NT Explorer, click the mailbox you want to rename. You do not need to open it.

3.	On the File menu, click Rename.

4.	Type the new name, then press ENTER.


Creating a Mailbox

Use the Calypso mailbox wizard to create a mailbox. You can start the mailbox wizard by clicking Create a New Mailbox in the Calypso Welcome panel or by clicking New in the Mailbox menu.

The wizard is a tool that creates a mailbox based on information you enter about your e-mail account. You must create a Calypso mailbox before you can send and receive mail.

Follow the wizard's instructions to complete the installation. If you need help, click the Help button to open the online Help. Click the Next and Back buttons to navigate through the wizard.

The wizard supplies default answers for some of the data needed. In most cases, these defaults will be adequate and you can click Next to accept the defaults. You can, however, change the defaults based on your setup.

If you are unsure about the information needed, ask your Internet service provider or network administrator. They will provide you with the information you need to successfully create a Calypso mailbox.

More:

Mailbox Name Panel

Mailbox Password Panel

Mailbox Properties

E-mail Account Information Panel

Incoming Mail Server Panel

Incoming Mail Server Password Panel

Incoming Message Action Panel

Outgoing Mail Server Panel

Finish Panel


Mailbox Name Panel

1.	In the Mailbox Name panel, type a descriptive name for your Calypso mailbox. It should consist of only alphanumeric character(s) and spaces.

Examples:
Sam Clark's Mailbox
Mailbox123
my mailbox

2.	Make sure that the mailbox path is acceptable. If not, click the Browse button [image] to specify a new path.

3.	Select the check box if you want Calypso to create a mailbox shortcut on your desktop. A shortcut allows you to open your mailbox quickly and easily.

4.	Click Next.


Mailbox Password Panel

This an optional step that adds security to your mailbox. If you do not want to add a password, leave the fields empty and click Next.

In the Mailbox Password panel, type and confirm your mailbox password, then click Next.

The mailbox password must consist of alphanumeric character(s) and may include spaces.

Examples:
Password
Password123
My Password

 Learn more about mailbox passwords


About Mailbox Passwords

What's the difference between a mailbox password and an account password?

A mailbox password is a password that you create to secure a mailbox. An account password is usually assigned by a network administrator or Internet service provider to protect an e-mail account.

A mailbox password provides extra security when more than one person uses the same computer or when you want to control access to your e-mail system. Each mailbox can have a different password.

Why should I use a mailbox password?

A mailbox password adds security to your e-mail system. When you use a mailbox password, you prevent someone from opening your mailbox and reading all of your messages.

Note

You can set, delete, or change the mailbox password at any time.

To do this, click Properties in the Mailbox  menu. In the Mailbox Status tab, click the Password button. In the Password Change dialog box, type the old password in the Old Password field, type a new password in the New Password field, and then retype the new password in the Confirm Password field. Click OK to save your changes.


Using a Mailbox - Creating a Mailbox - Mailbox Properties
Mailbox Properties

In the Mailbox Properties panel you can specify Calypso as your default e-mail program. This allows you to automatically access your mailbox through other Internet applications such as Web browsers.

1.	Select the check box to make Calypso your default e-mail program. When you do this, you will need to select a default mailbox for sending and receiving mail. Click the down arrow to see a list of available mailboxes, or click Browse [image]. Click the appropriate mailbox.

2.	If you are using Netscape Navigator, select the Load Tray Monitor check box to make Calypso your default e-mail program.

The icon tray is located on the right side of the task bar and includes the clock. When you select Load Tray Monitor, Calypso will place an icon in the icon tray. The icon will monitor your actions. If you start Netscape while Calypso is not running, the monitor will let Netscape know that Calypso is the default e-mail program.

Note

If you have selected that Calypso be hidden when minimized, then Load Tray Monitor must be selected.

3.	Click Properties to set other Mailbox Properties.

Mailbox Properties contain default values that should be adequate for most users. You can set Mailbox Properties any time by clicking Properties in the Mailbox menu.

After you have named your mailbox, optionally assigned a password, and had the opportunity to set Mailbox Properties, click Next to continue installing the mailbox. The wizard will ask that you add at least one e-mail account.


E-mail Account Information Panel

1.	Type a descriptive name for the account.

2.	Type your name, which will appear in the From field of all messages sent from this account.

3.	Type the e-mail address that Calypso will use to check mail. Calypso requires an e-mail address to create an account. An e-mail address consists of a user ID and a domain name separated by an @ sign (userID@domain.name). If you want to make your reply to address different from your e-mail account, you can change the address in the Incoming Mail Server Password panel.

4.	Click Next.

 Learn more about e-mail addresses

 Learn more about account names


About E-mail Addresses

Before you can send and receive messages across the Internet, you need an e-mail account on a computer that offers electronic mail services. Each e-mail account will have a unique e-mail address. The address consists of a user ID and a domain name separated by an "@" sign (userID@domain.name).

Messages being sent to you are first routed across the Internet using the domain name and then stored on the mail server according to the user ID. The mail server associates you with your e-mail account through the user ID portion of your e-mail address.


About Account Names

Calypso requires an account name, but it is for your reference only. For example, it may be a description of what kind of account this is, or any label meaningful to you. It consists of alphanumeric character(s) including spaces.

Assume Sam Clark wants to put three accounts into one mailbox. To do this, Sam might use the following account names to keep track of his e-mail addresses:

E-mail Address	Account Name
sam@work.com	work
sam@net.net	home
sam@univ.edu	school


Incoming Mail Server Panel

In the Incoming Mail Server panel, select your mail server type. Calypso supports the following two types of incoming mail servers:

POP3	Post Office Protocol, version 3 (Default)
IMAP4	Internet Message Access Protocol, version 4 (Offline mode only)
User ID and Server Name

Calypso automatically fills in the User ID field, but requires that you type the complete mail server name of your ISP.

Often, the server name of the ISP is the same as the server name for your e-mail address (for example, company.com or university.edu). Consult your network administrator or Internet service provider for exact information.

Click Next.

 Learn more about mail servers


About Mail Servers

What's a mail server?

Strictly speaking, a mail server is a software program that distributes e-mail. In the Calypso program, however, the term refers to both the mail server program as well as the computer on which it is running.

What's the difference between an incoming mail server and an outgoing mail server?

The incoming Post Office Protocol (POP3) or Internet Mail Access Protocol (IMAP4) mail server processes incoming mail. The outgoing Simple Mail Transfer Protocol (SMTP) mail server processes outgoing mail. Often, the incoming mail server and the outgoing mail server share the same server name and run on the same computer as your e-mail account.

When should I modify my incoming and outgoing mail server information?

In some cases, your network setup may use an aliasing definition that requires you to enter a different user ID or server name for the incoming and outgoing mail servers. Consult your network administrator for exact server information.


Incoming Mail Server Password Panel

1.	Select the password authentication method for the incoming mail server. Your mail server must support APOP or SPA logins before you can use these login types.

2.	If your mail server account requires a password, enter the account password in the Enter the password for the user ID on the incoming mail server box.

3.	In the Confirm the password field, retype your account password.

4.	Select the Remember password check box to skip the password prompt the first time Calypso checks for incoming mail during a session.

5.	If you would like incoming replies sent to an address other than your account address, type the address in the box. If you leave the box empty, a reply-to field will not be added to your outgoing messages. Recipients will reply to the originating e-mail address.

6.	Click Next.


About Login Methods

If you are not sure what password authentication method to use, ask your Internet service provider.

Normal

Your account password is not encrypted. It is sent as plain text.

APOP (Authenticated POP)

Uses an encryption scheme to send the account password. Your Internet service provider must support APOP before you can use it as a authentication method.

SPA (Secure Password Authentication)

Used primarily by CompuServe and MSN. It uses an encryption scheme to send the account password. Your Internet service provider must support SPA before you can use it as a authentication method.


About Account Passwords

The e-mail account password is the password used to access your account on the incoming mail server. It is usually assigned by your network administrator or Internet service provider. This is not the same as the Calypso mailbox password. If you do not need a password to access your account on the incoming mail server, you can leave this field blank.

What if I don't have an account password, or what if I can't remember my account password?

Chances are, if you have an account on the incoming mail server, you have an account password. Network administrators use account passwords to limit access to network resources. If you don't know your account password or think you may not have one, check with your network administrator or Internet service provider. If you don't need a password to access your account on the incoming mail server, you can skip setting the account password.

See Also

About Login Methods


About Reply-to Addresses

When will my reply-to address be different from my e-mail address?

Your mail system may require a different reply-to address. Ask your network administrator or ISP for more information.

If you have multiple accounts and want all replies sent to only one account, you may want to modify the reply-to address. For example, assume Sam Clark has a work account, a home account, and a school account. He wants all replies sent to his work account. Therefore, when he adds his home and school accounts to his mailbox, he will modify the reply-to address to match the address of his work account.

How do I change the reply-to address?

1.	Open Account Properties.

2.	In the Account Status tab, type a different reply-to address in the Reply-to address field.

3.	Click OK to save your changes.


Incoming Message Action Panel

Select whether Calypso will leave the message on the mail server or automatically remove the message from the mail server when it is copied to your computer. By default, the Delete message from mail server after it is retrieved option is selected.


Outgoing Mail Server Panel

1.	In the Outgoing Mail Server panel, type the complete mail server name of the Simple Mail Transfer Protocol (SMTP) server.

Often, the server name of the SMTP server is the same as the server name for your e-mail address. For example, company.com or university.edu. Consult your network administrator or Internet service provider for exact information.

2.	Select the authentication method for the SMTP mail server. Your mail server must support SPA authentications before you can use this login type.

3.	Click Next.


About Authentication Methods for the SMTP Server

If your outgoing mail server supports authentication methods, choose the method to use when logging in to the outgoing mail server.

None

If your outgoing mail server does not support authentication methods, choose None.

Use POP account

Uses the information provided in the Incoming Mail Server area.

User supplied

Information for the User supplied option must be verified with your Internet service provider. If you choose User supplied, click User Info to complete the authentication user information.

SPA

Used primarily by CompuServe and MSN. It uses an encryption scheme for authentication. Your mail server must support SPA before you can use the SPA authentication method.


Finish Panel

In the Finish panel, you have three options:

•	Click Properties to change the settings for the e-mail account you just added. You can also change these settings any time after exiting the wizard.

•	Click Add Account to add another account (e-mail address), to this mailbox. The wizard returns to the E-mail Account Information panel. (This option is not available in the Account wizard.)

•	Click Finish to complete the setup of this mailbox.


Using a Mailbox - Mailbox Properties
Mailbox Properties

Mailbox Properties contains settings for your mailbox. Each tab contains options which help you customize Calypso and make it work more effectively for you.

To open Mailbox Properties:

•	From the Mailbox menu, click Properties.

To customize a particular account, see Account Properties.

To find out about a tab or about any option within a tab, use 'What's This?' Help. To use 'What's This?' Help, click 'What's This?' [image] then guide the pointer to the item you want more information about. Click to read a short summary.

More:

Making Calypso Your Default E-mail Program


To open Mailbox Properties:

•	From the Mailbox menu, click Properties.

–or –

•	Right-click [image] <Mailbox Name> in the mailbox folder list, then click Properties.


Making Calypso Your Default E-mail Program

You can specify Calypso as your default e-mail program. This allows you to automatically access your mailbox through other Internet applications such as Web browsers.

1.	In Mailbox Properties, click the Mailbox Status tab.

2.	Select the Make Calypso your default e-mail program check box.

3.	Select a default mailbox for sending and receiving mail. To see a list of mailboxes, click the down arrow or click Browse [image]. Click the appropriate mailbox.

4.	If you are using Netscape Navigator, select the Load Tray Monitor check box to make Calypso your default e-mail program.

The icon tray is located on the right side of the task bar and includes the clock. When you select Load Tray Monitor, Calypso will place an icon in the icon tray. The icon will monitor your actions. If you start Netscape without starting Calypso, the monitor will let Netscape know that Calypso is the default e-mail program.

Note

If you have selected that Calypso be hidden when minimized, then Load Tray Monitor must be selected.

5.	Click OK to save your settings.


Managing a Mailbox

Connection Options

Dial-up Networking

Scheduling Connections

Command Lines

Online and Offline Mode

Mailbox Backup

Upgrading Calypso

Changing Mailbox Shortcuts

Uninstalling Calypso


Connection Options

Calypso shows connection options in the Online/Offline tab of Mailbox Properties.

•	If you have Microsoft Internet Explorer 4.0 or later installed, you can choose to use its connection settings. To see these settings, open Internet Explorer, click the View menu, click Internet Options, then click the Connections tab.

•	Connect using a local area network (LAN) connection.

•	Connect using a modem. For more information about this option, see Dial-up Networking.


Dial-up Networking

Calypso can dial into systems for the purposes of sending and receiving mail messages.

To create a dial-up account for Calypso, open the Online/Offline tab in Mailbox Properties and select Connect using a modem. Click the Settings button to specify the dial-up properties.

Use 'What's This?' Help [image] to find out more about the individual check boxes.

For problems or questions about your dial-up connection, call your Internet service provider.

Note

This option is unavailable unless you have Dial-Up Networking installed. To install it, open the Windows Control Panel. Click Add / Remove Programs then click the Windows Setup tab. Double-click Communications then click Dial-Up Networking.


Scheduling Connections

You can use the Windows scheduler to automatically start Calypso, connect to the Internet through Dial-up Networking (DUN), check your mail, then disconnect and close Calypso. Scheduling your connections bypasses any setting that would normally require a prompt or input.

To schedule your mail checks, you must complete a configuration setup for both Windows and Calypso.

Windows Configuration

Windows 95	Scheduler is called the System Agent and is located in the tool tray.
Windows 98	Scheduler is called Scheduled Tasks and can be found from Start|Programs|Accessories|System Tools.
Windows NT 4.0	Scheduler is the AT command issued from the command prompt. This is a system service.
If you have questions about the scheduler, refer to the Microsoft support home page for more information.

In the scheduler, set up a scheduled task to start Calypso with the following command line parameters:

"c:Files.exe" /default [/checkmail] [/exitaftercheck]

c:Files.exe is the default path to Calypso. Adjust this path if necessary.

Calypso Setup

1.	In Mailbox Properties, click the Online/Offline tab.

2.	Select Connect using a modem.

3.	Click the Settings button and set the account to the Windows DUN entry that dials your Internet service provider. Use 'What's This?' Help [image] to find out more about the individual check boxes.

Note

This option is unavailable unless you have Dial-Up Networking installed. To install it, open the Windows Control Panel. Click Add / Remove Programs then click the Windows Setup tab. Double-click Communications then click Dial-Up Networking.


This specifies the default mailbox. If you don't want to use the default mailbox, replace this with the path name of the correct mailbox. This parameter must be the first one on the command line.


This forces Calypso to bypass the startup mode, manual mail check setting, and any prompts to connect or disconnect.


Immediately terminates the connection after the mail check.


Command Lines

Specialized configuration options, as well as options for checking and sending mail automatically, are passed to the program on its command line. The command line is a set of parameters which Windows can send to Calypso at startup.

Calypso recognizes five command line options. Where an option has a parameter, you must place a space on the command line between the option and that parameter.

<mailbox_path>	Path of the mailbox that you want to open. For example: c:Files's mail.box
/CHECKMAIL	Immediately checks for new mail. This feature overrides Offline mode and manual check.
/EXITAFTERCHECK	Immediately terminates the connection after the mail check.
/DEFAULT	Uses the default mailbox. This option will not be available if you have specified a mailbox path.
/MAILTO <addr>	Opens Compose view for an address.


Online and Offline Mode

Calypso can help you manage how much time you spend connected to the mail server through Online/Offline mode.

In Online mode, Calypso communicates with the mail server as needed. For instance, it can immediately check for new mail, send mail, or delete messages from the server.

In Offline mode, all communication with the mail server is suspended until you switch to Online mode. All outgoing messages are stored in the Pending folder until you switch to Online mode. Working in Offline mode can save you money because it reduces the amount of time you are connected to the server. In Offline mode, you can read your downloaded messages, compose new messages, and complete other tasks such as creating filter definitions, signatures, and updating your address book.

See Also

Switching Between Online and Offline Mode

Starting Calypso in Online or Offline Mode


Switching Between Online and Offline Mode

To switch between Online and Offline mode, simply click Online/Offline Mode [image] in Mailbox view. Calypso displays its current state in the status bar.

Note

Calypso cannot send or receive mail when it is Offline mode.


Starting Calypso in Online or Offline Mode

By default, Calypso starts each session in Online mode. Use the following instructions to change the default.

1.	Open Mailbox Properties, then click the Online/Offline tab.

2.	Select Offline if you want Calypso to start each session in Offline mode.

3.	Click OK.

Note

Calypso cannot send or receive mail when it is Offline mode.


Mailbox Backup

Calypso will create a copy of your mailbox on any local or network path.

1.	Open Mailbox Properties.

2.	Click the Backup tab.

3.	Select the Back up mailbox check box to automatically copy the mailbox.

4.	Select how often you want the mailbox copied. Type a new value in the text box.

5.	Select the Prompt before backup check box if you want a prompt to appear for each scheduled backup.

6.	Make sure that the backup path is correct.

7.	Click OK.

To manually back up the mailbox, open the Mailbox menu then click Back up Mailbox and Exit option.


Upgrading Calypso

There are two types of program upgrades.

Major upgrades mean that the major version number has changed. For example, version 2 to version 3.

Minor upgrades mean that the minor version number has changed. For example, version 3.1 to version 3.2.

Major Upgrades

1.	Install the new version of Calypso.

2.	If you want to uninstall the previous version, use the Add/Remove Programs function in the Windows Control Panel. Your mailbox will not be deleted.

3.	Start the new version of Calypso and open your mailbox. The Mailbox Conversion dialog box appears.

4.	If you want to change the location of the mailbox to the new directory, click the Browse button [image] and select the new directory.

5.	If you do not want to create a shortcut to the converted mailbox, clear the check box.

6.	If you do not want to update all shortcuts to the old mailbox, clear the check box.

7.	Click OK to convert the mailbox. The new mailbox retains all information and settings from the previous version.

Minor Upgrades

1.	If Calypso is running, quit the program.

2.	Install the new version of Calypso. The new version retains all information and settings from the previous version.


Changing Mailbox Shortcuts

1.	Right-click the shortcut, then click Properties. Make sure you are in the Shortcut tab.

2.	In the Target box, type the new path for your mailbox. For example:

3.	C:\Program Files\Calypso3\Mailbox\Mailbox name.box

4.	In the Start in box, specify the folder that contains the mailbox.

5.	Click OK to save your changes.


Uninstalling Calypso

1.	Click the Windows Start button.

2.	Choose Settings, then click Control Panel.

3.	Double-click Add/Remove Programs.

4.	In the Install/Uninstall tab, click Calypso in the text box.

5.	Click Add/Remove, then click Yes to confirm the action.

Calypso will be removed from your computer. For more information about uninstalling, refer to your Windows online Help.


Mailbox Security

If you are sharing your computer with others, you should know about the security features in Calypso.

Related Information

Mailbox Password

Lock Feature

PGP for Encryption


Mailbox Password

A mailbox password provides extra security when more than one person uses the same computer or when you want to control access to your e-mail system. Each mailbox can have a different password.

You can add a mailbox password during the creation of a mailbox or at any time from the Mailbox Status tab in Mailbox Properties.

A mailbox password is different from an account password, which is usually assigned by a network administrator.

When you use a mailbox password, Calypso prompts you for the password each time you open the mailbox.


Modifying a Mailbox Password

A mailbox password adds security to your mailbox. It is different from an account password, which your network administrator or Internet service provider assigns to you.

1.	Open Mailbox Properties.

2.	In the Mailbox Status tab, click the Password button.

3.	In the Password Change dialog box:

•	Type the old password.

•	Type the new password.

•	Retype the new password.

4.	Click OK to save the new password.


Lock Feature

When you need to leave Calypso running but do not want anyone sending messages or reading mail, use the Lock feature in the Mailbox menu.

When you lock a mailbox, you cannot send messages or modify the mailbox in any way until you type your mailbox password. Calypso will still retrieve mail and send auto-responses, but the mailbox is protected against other users.

Locking a Mailbox

Locking a mailbox prevents anyone from reading your mail or sending mail from your computer.

•	In the Mailbox menu, click Lock.

The toolbar and Details button disappear.

Unlocking a Mailbox

Unlocking a mailbox restores all features in Calypso.

1.	In the Mailbox menu, click Unlock.

2.	Type your mailbox password.

3.	Click OK.

Note

If you do not have a mailbox password, just click OK to unlock the mailbox.


About Accounts

Calypso consolidates all accounts and messages into a single structure called a mailbox. This feature allows you to check unlimited e-mail accounts simultaneously.

The term "account" refers to your e-mail account or e-mail address. For example, if your e-mail address was sam@net.net, then Calypso would use that address as your account.

E-mail accounts are defined with the help of a wizard and are stored in the Accounts folder. You can add additional accounts to the mailbox at any time.

Each account will have a unique name and may have different properties. The properties or settings for an account affect how mail is sent, how messages are deleted, and what options are active.

When you have multiple accounts in a mailbox, be sure to note which one you are using to compose messages. Also remember that a filter, auto-response, or signature that is active for one account is not active for any other account unless you modify Account Properties for those accounts.

More:

Opening the Accounts Folder

Adding an Account

Modifying an Account

Deleting an Account

Pausing an Account

Modify an Account Password


Opening the Accounts Folder

In the mailbox folder list, click Accounts. A list of available accounts appears in the summary list.


Adding an Account

With Calypso, you can add and manage unlimited e-mail accounts.

1.	Open the mailbox that will contain the new account.

2.	In the Mailbox menu, select Accounts, then Add.

The account wizard leads you through the account setup process.

Click the Help button on the wizard panel to access the online Help.

Once you create the account, it appears in the Accounts folder.


Modifying an Account

After creating an account, you can change its settings to suit your needs.

1.	In the mailbox folder list, click the Accounts folder.

2.	In the summary list, click the account you want to change.

3.	From the Mailbox menu, click Accounts then Properties. The Properties for – <Account Name> dialog box appears.

4.	Make changes as needed. For information about each tab or option within the tab, use 'What's This?' Help [image].

5.	Click OK to save your changes and quit Account Properties.


Deleting an Account

1.	In the mailbox folder list, click Accounts.

2.	In the summary list, click the account you want to delete, then click Delete [image].

3.	Click OK to confirm the action.

Note

You cannot delete an account if it is the only account in a mailbox.


Pausing an Account

To temporarily stop the automatic mail check feature, you can pause an account. Calypso will work normally, but will not check for incoming mail.

To pause an account, right-click the account in the summary list, then click Pause. Repeat these actions to resume automatic mail check.

You can still send mail from a paused account. By default, you will be prompted to confirm that you want to send mail from the paused account. To avoid the prompt, open Account properties and clear the appropriate check box in the Outgoing Mail tab.

When you send mail from a paused account, replies may be sent to the paused account. Calypso will not be able to retrieve replies until you remove the pause.


Modify an Account Password

You can change or add an account password. Remember that an account password is usually assigned by your network administrator or Internet service provider.

1.	Open Account Properties.

2.	In the Mail Server tab, click the Password button.

3.	In the Password Change dialog box, type the old password. If no password exists, skip this step.

4.	Type the new password.

5.	Retype the new password in the Confirm password field.

6.	Select Remember password to automatically enter your password when Calypso checks for new mail. If you do not select the check box, you will be prompted for your account password the first time Calypso checks for new mail.

7.	Click OK to save your changes.


Account Properties

Account Properties contain settings for an individual account. Each tab within Account Properties contains options which help you customize an account and make Calypso work more effectively for you.

To open Account Properties:

1.	In the Mailbox menu, select Accounts then Properties.

2.	Click the account you want to change.

To find out about a properties tab or about any option within a tab, use 'What's This?' Help.

To use 'What's This?' Help, click 'What's This?' [image] then guide the pointer to the item you want more information about. Click to read a short summary.

To customize a mailbox, see Mailbox Properties.


Creating Messages

Choose one of the following topics.

More:

Composing a Message

Modifying Compose Options

Selecting a Default Account

Receipts

Attaching Files

Inserting Files

Include a URL in a Calypso Message

Saving a Message to Complete Later


Composing a Message

1.	Click Compose [image]. The Compose view appears. Make sure that the account listed in the From field is the one from which you want to send the message. If not, click the down arrow [image] to select the correct account.

2.	Type the recipient's alias or e-mail address in the To field.

– or –

Click Address Book [image] to open an address book. Click the address(es) you want to use, then click To, Copy, or Blind Copy to add them to the To, Copy, or Blind Copy fields. Click OK.

3.	Optionally select a message follow-up priority. This priority will be attached to the copy of the sent mail.

4.	Type the subject of your message in the Subject field.

5.	Type your message in the message body area.

6.	Optionally attach any files.

7.	Optionally include a signature.

8.	Optionally spell check your message.

9.	Click the Options button to select options for this message.

10.	Click Send [image] to send your message. By default, Calypso places a copy of your message in the Sent Mail folder.

– or –

Click Save [image] to save your message to the Pending folder.

 Learn more about copy

 Learn more about blind copy

 Learn more about Blind Send

Hint

Right-click the To, Copy, and Blind Copy fields in Compose view to open the Favorites list.

Note

•	If you are working in Offline mode, outgoing mail will be stored in the Pending folder until you switch to Online mode.

•	You cannot use the Copy and Blind Copy fields if you select the Blind Send option. You should move addresses in those fields to the To field before using the Blind Send feature.

•	You can choose whether or not to keep a copy of your outgoing mail. By default, Calypso saves a copy of all outgoing mail. To change the Calypso system defaults, open the Filter tab located in Account Properties. Change the options in the Sent Mail Folder area.

•	You can choose whether or not to keep copies of messages on a message-by-message basis, click the Options button at the bottom of Compose view. Select Keep a copy to keep a copy of the message. Clear Keep a copy if you do not want to keep a copy of the message.

•	When composing a message, the hot links will not be active.


About Copy

Copy allows you to send a copy of a message to someone who is not the primary recipient. The primary recipient will see that someone else received a copy of the message. See also Blind Copy.


About Blind Copy

Blind copy allows you to send a copy of a message to a recipient without any other recipient knowing. The blind copy recipient's name and e-mail address do not appear anywhere in the heading or body of the message.

For example, suppose that Sam Clark sent a message to Sue Jones to tell her that he was approving the latest marketing project. Because Sam wants his manager Tina Smith to receive a copy of the message, but does not want Sue to know that Tina received a copy, he will use blind copy.

To do this, he would compose a message and include Sue's e-mail address in the To field. He would then include Tina Smith's e-mail address in the Blind Copy field.

When Tina received the message, she would see Sue's e-mail address but not her own; hence she would realize that this was a blind copy of Sam's message to Sue. Additionally, Sue would not be aware that Sam had sent Tina a copy of the message.


About Blind Send

Blind Send helps you personalize multiple copies of a message. Each recipient's name or address appears by itself in the To field.

For example, suppose Sam Clark wanted to send the same message to John and Sue, but he wanted each of them to think that they were the only one receiving the message. To do this, he would enter the addresses for John and Sue in the To field, then click the Options button and select Blind Send.

When John and Sue received their messages, they would see only their respective addresses in the To field. That is, John would see his address, and Sue would see hers. Neither would be aware that the message was sent to others.

If most of your e-mail is mass mailings, you can choose to automatically use the Blind Send feature on all outgoing mail. To do this, open Account Properties and choose the Outgoing Mail tab.

Note

You cannot use the Copy and Blind Copy fields if you select the Blind Send option. You should move addresses in those fields to the To field before using the Blind Send feature.


Modifying Compose Options

You can change how Calypso carries out the Compose function. To do so:

1.	Open Mailbox Properties.

2.	Click the Compose tab.

3.	Select the options as desired. For more information about an option, use 'What's This?' Help [image].

4.	Click OK.

Note

You can choose whether or not to keep a copy of your outgoing mail. By default, Calypso saves a copy of all outgoing mail. To change the Calypso system defaults, open the Filter tab located in Account Properties. Change the options in the Sent Mail Folder area.

To keep or not keep copies of messages on a message-by-message basis, click the Options button at the bottom of Compose view. Select Keep a copy to keep a copy of the message. Clear Keep a copy if you do not want to keep a copy of the message.


Selecting a Default Account

Calypso gives you control over which account sends your e-mail. For example, you can decide to have one particular account send all of your mail, or you can select an account each time you send a message.

1.	Open Mailbox Properties.

2.	Click the Compose tab.

3.	In the Outgoing Mail Account section, choose an option. For more information about an option, use 'What's This?' Help [image].

4.	If you want to have a default account send each message, click the down arrow [image] to see a list of available accounts. Click an account to select it.

5.	Click OK.


Receipts

Use receipts when you would like a confirmation that your message was received or opened by the recipient. For example, Sam wants to send an important message to Tina. Sam activates a receipt to provide assurance that the message reached Tina. Sam will receive a message confirming that the message was successfully delivered or opened.

Not getting the receipt indicates that the recipient's server or mail client program does not support receipts or that the message was lost.

1.	In Compose view, click the Options button, then click Receipt Type.

2.	Choose what type of receipt you want. These options affect this message only.

An Opened Receipt tells you when the message was opened by the recipient.

A Return Receipt tells you when the message was received on the recipient's mail server.

– or –

1.	Open Account Properties.

2.	In the Outgoing Mail tab, click the Receipt Type arrow to choose whether you want to receive a receipt when the message is opened or when it is received on the mail server. Selecting a receipt type means that you will receive a receipt for every message that you send from this account.

 Learn more about receipt types


About Receipt Types

Whether or not you receive a receipt depends on the recipient's e-mail client program and mail server. If you do not receive receipts, the recipient's system is incompatible with this feature.

There are two types of receipt: opened and return.

Opened Receipt

Select this option if you want to know when the e-mail message has been opened. Getting a read receipt does not prove that the recipient read the message. For example, some recipients use filters to mark incoming messages as read. As soon as the message status changes from unread to read, a read receipt will be sent.

The confirmation will look similar to the following example:

**** Confirmation ****

Your message:

To:    "tina" <tina@company.com>
Date:  7/28/98 10:41 AM
Subject: test

was read on Tuesday, July 28, 1999 at 9:42 AM

Return Receipt

Select this option if you want to know when the e-mail message is received by the recipient's mail server. This type of receipt is generated by the SMTP server. Getting this receipt does not prove that the recipient has retrieved the message from the mail server.

The confirmation will look similar to the following example:

*** Receipt ***

Your message was delivered to local user <tina@company.com> on servername.


Attaching Files

Attachments are files that accompany a message. The recipient will not see the contents of these files within the message body. Use an attachment when there is too much information to be written in the message body or when the data is not readable text.

To add an attachment to an outgoing message:

1.	In Compose view, click Add Attachment [image].

2.	Select the encoding method you want to use for this attachment. By default, Calypso uses Base64 in conjunction with MIME (Multipurpose Internet Mail Extensions).

3.	In the File Name field, type the full path of the file to be attached.

– or –

Browse your directory structure until you find the file. Use the Ctrl or Shift keys to select multiple files.

4.	Select how the file will be attached to the message. For information about each option, see About Attachments.

5.	Click OK.

Another way to attach files is to simply open Windows Explorer, click and hold the file you want to attach, then drag the file onto the Compose view and release the mouse button. You can also select the files in Windows Explorer, right-click the selection, then click Send To. Choose Calypso from the Send To menu. The files will be attached to a new outgoing message.

 Learn more about encoding

 Learn more about attachments


About Encoding

When you send an e-mail attachment, it gets modified (encoded) to ensure smooth travel over the network. When the attachment gets to its destination, the modified pieces must be reconverted (decoded) before the attachment can be read by the recipient.

By default, Calypso encodes attachments using MIME with Base64. This default should be adequate for most attachments. However, since not all e-mail software programs are MIME-compliant, there is a chance that some recipients will not be able to read attachments encoded using the default. If your recipients are not able to read attachments encoded with MIME/Base64, try another encoding method.

You may want to use MIME with all three of these encoding techniques because if your recipients do have MIME, they will be able to read the MIME headers along with the body of the attachment.


About Attachments

In the Attachments tab located in Mailbox Properties, you will find two ways to attach a file to an outgoing message: by saving the attachment and by linking the attachment.

Saving

When you save a file, the file becomes part of the e-mail message. For example, if you send a 4 MB file as an attachment and keep a copy of the message, a copy of the 4 MB file will reside in your mailbox database.

If you update the original 4 MB file and resend the message, the older version of the file will be sent unless you reattach the file to the message.

Linking

When you link a file, the message contains a pointer that refers to the file. For example, if you send a 4 MB file as an attachment and keep a copy of the message, only the message will reside in your mailbox database. The 4 MB file will continue to reside on its original drive.

If you update the file and resend the message, the updated version of the file will be sent. You do not have to reattach the file to send the updated version.


Inserting Files

Instead of attaching files, you can insert text (.txt) files directly into the body of your e-mail message.

1.	In Compose view, click the Options menu.

2.	Click Insert File.

3.	In the Open dialog box, select the text file you want to insert, then click Open.

The contents of the file will be inserted into the message body.


Include a URL in a Calypso Message

With Calypso, you can easily include a shortcut to a Web page or e-mail address. Recipients must have a Web browser installed on their computer and their e-mail program must be able to translate the URL.

If you want to link a word or image that is not an address, see Inserting Hyperlinks Into HTML Messages.

To include a URL in a message, simply type it in standard form.

Example:

Hello,

I just found the greatest e-mail program called Calypso! E-mail me at friend@work.com and I'll tell you all about it. Or better yet, download it from www.mcsdallas.com.

The link will not be active in Compose view.

Hints

To quickly insert a shortcut, cut and paste the address from the Web page. Calypso supports the following URLs:

Description	URL has...	Example
Web page	http https www	http://www.company.com https://www.company.com www.company.com
E-mail address	@	info@company.com
FTP site	ftp	ftp://ftp.company.com


Saving a Message to Complete Later

The Pending folder stores messages that you have composed or modified but have not sent.

To save a message to the Pending folder, click Save [image].


Using HTML Formatting

Composing HTML Mail

Changing the Font

Changing the Font Size

Changing the Font Color

Underlining Text

Applying Italic Formatting

Applying Bold Formatting

Changing the Text Alignment

Indenting Paragraphs

Adding Graphics to Messages

Moving Graphics

Background Graphics

Background Colors

Adding Horizontal Lines

Inserting Hyperlinks Into HTML Messages

Removing HTML Formatting

Editing HTML Code


Composing HTML Mail

You must have Microsoft Internet Explorer 4.0 or later installed before you can compose using rich text (HTML).

There are two ways to compose HTML mail:

•	Default activation through Mailbox Properties

•	Message-by-message basis through the Windows menu.

Mailbox Properties

1.	Open Mailbox Properties.

2.	In the Compose tab, select Compose with rich text (HTML).

Windows Menu

•	In Compose view, click the Windows menu, then select Show rich text (HTML).

This will allow you to compose HTML-formatted messages.


Changing the Font

With rich text HTML formatting you can change the appearance of messages you create.

1.	Make sure that rich text (HTML) is activated.

2.	Select the text you want to change.

3.	On the HTML toolbar, click a font name in the Font box [image].


Changing the Font Size

1.	Make sure that rich text (HTML) is activated.

2.	Select the text you want to change.

3.	On the HTML toolbar, click a font name in the Font size box [image].


Changing the Font Color

1.	Make sure that rich text (HTML) is activated.

2.	Select the text you want to change.

3.	On the HTML toolbar, click a font name in the Font color box [image].

Note

To set a default color, open Mailbox Properties then click the Advanced Settings tab.

Click Display Properties. In the Rich Text (HTML) Color Defaults area, click the color box to see other color options.

Click a color, then click OK to close the Color window. Click OK in the Display Properties window to close the window. Click OK in the Advanced Settings tab to save your changes.


Underlining Text

1.	Make sure that rich text (HTML) is activated.

2.	Select the text you want to underline.

3.	Click Underline [image].


Applying Italic Formatting

1.	Make sure that rich text (HTML) is activated.

2.	Select the text you want to italicize.

3.	Click Italic [image].


Applying Bold Formatting

1.	Make sure that rich text (HTML) is activated.

2.	Select the text you want to make bold.

3.	Click Bold [image].


Changing the Text Alignment

1.	Make sure that rich text (HTML) is activated.

2.	Select the paragraph you want to align.

3.	From the Format menu, click Align then click Left, Right, or Center.


Indenting Paragraphs

1.	Make sure that rich text (HTML) is activated.

2.	Select the paragraphs whose indents you want to change.

3.	Click Increase Indent [image] or Decrease Indent [image].


Adding Graphics to Messages

1.	Make sure that rich text (HTML) is activated.

2.	Position the cursor where you want to insert the picture.

3.	From the Format menu, click Insert then click Image.

4.	Type path for the graphic file or click Browse to select a graphic.

5.	Optionally add information to the other fields. Use 'What's This?' Help [image] to learn more about each field.

6.	Click OK to insert the graphic.


Moving Graphics

Inserted graphics are anchored to a paragraph. To move a graphic within the text:

1.	Click the graphic. A dotted frame will appear around the graphic.

2.	Drag the graphic to the new location.


Background Graphics

1.	Make sure that rich text (HTML) is activated.

2.	From the Format menu, click Background then click Picture.

3.	Type path for the graphic file or click Browse to select a graphic.

4.	Select the Display as watermark check box if you want the background image to remain static rather than scrolling with the text.

5.	Click OK to insert the background graphic.


Background Colors

1.	Make sure that rich text (HTML) is activated.

2.	From the Format menu, click Background then click Color.

3.	Click a color in the list or click Custom to define your own color.

Note

To set a default color, open Mailbox Properties then click the Advanced Settings tab.

Click Display Properties. In the Rich Text (HTML) Color Defaults area, click the color box to see other color options.

Click a color, then click OK to close the Color window. Click OK in the Display Properties window to close the window. Click OK in the Advanced Settings tab to save your changes.


Adding Horizontal Lines

1.	Make sure that rich text (HTML) is activated.

2.	Position the cursor where you want to insert the picture.

3.	From the Format menu, click Insert then click Horizontal Line.


Inserting Hyperlinks Into HTML Messages

There are two types of links that you can include in a message: Links to items outside of the message and links to points within the message.

External Links

1.	Make sure that rich text (HTML) is activated.

2.	Select the text or graphic you want to link.

3.	From the Format menu, click Insert then click Link.

4.	Select a file type from the Type list.

5.	Type the address or path that you want to create a link to in the URL box.

6.	Click OK.

The link will not be active in Compose view.

Internal Links

At this time, there is no way to compose a message within Calypso that includes internal links.

To send a message with internal links, you must compose your HTML message using an HTML editor.

1.	Create the message with an HTML editor.

2.	View the message in a browser.

3.	Copy the message from the browser window. Do not copy the source code unless that is what you want to appear in the message.

4.	Past the message into Compose view. Make sure that rich text (HTML) is activated.

5.	Send the message.

The message will include the internal links you created with the HTML editor.


Removing HTML Formatting

This option removes formatting from selected text or graphics.

1.	Select the text or graphic from which to remove the formatting.

2.	From the Format menu, click Remove Formatting.


Editing HTML Code

At this time, it is not possible to edit the HTML code directly. Use the formatting options to change the appearance of your message.


Creating and Responding to Messages - Mail Templates
Mail Templates

A mail template assists you with routine mailings.

A template is unlike either groups or bulk mail files because you can decide to put people or groups in the To field, Copy field, or Blind Copy field. For example, Sam Clark routinely sends a report of this month's sales to Jane in the accounting department. He sends a copy of the report to John the marketing department. Sam could create a mail template with Jane's name in the To field and John's name in the Copy field.

You can also create a saved message. The text of the message is available to all outgoing messages. For example, Sam could create a welcome message that he sends to new employees. Sam would create a mail template with no names in the To or Copy fields; however, he would type a subject and message in the text box. Sam could then save the message and send it to select recipients as needed.

See Also

Using Mail Templates


Creating and Responding to Messages - Mail Templates - Creating a Mail Template
Creating a Mail Template

1.	In the Mailbox menu, select Address Book, then New Mail Template. The Compose panel appears.

2.	In the Name field, type a descriptive name for the template.

3.	In the From field, choose which account will send the resulting messages.

4.	In the Follow-up field, attach a follow-up priority to the resulting messages.

5.	Depending on the template's purpose, complete the appropriate header fields and/or type the message in the text box.

6.	Click Save [image] to save the template.

See Also

Using Mail Templates

Note

You cannot use the Copy and Blind Copy fields if you select the Blind Send check box. If you are using a mail template with addresses in the Copy and Blind Copy fields, you should move addresses in those fields to the To field before using the Blind Send feature.


Creating and Responding to Messages - Mail Templates - Modifying a Mail Template
Modifying a Mail Template

After creating a mail template, you can change the addresses in it.

1.	In the mailbox folder list, double-click Address Book to see the Mail Templates subfolder.

2.	Click Mail Templates.

3.	In the summary list, double-click the template you wish to change.

4.	Make changes as needed.

5.	Click Save [image] to save your changes.


Creating and Responding to Messages - Mail Templates - Deleting a Mail Template
Deleting a Mail Template

1.	In the mailbox folder list, double-click Address Book to see the Mail Templates subfolder.

2.	Click Mail Templates.

3.	In the summary list, click the template you wish to delete.

4.	Click Delete [image].

5.	Click Yes to confirm the action.

Note

Entries will not be deleted from the Address Book.


Creating and Responding to Messages - Mail Templates - Using Mail Templates
Using Mail Templates

Mail templates can be used two ways: to define a set of addresses and to create a standard block of text.

Using the Template

1.	In the mailbox folder list, double-click Address Book to see the Mail Templates subfolder.

2.	Click Mail Templates.

3.	In the summary list, click the template you wish to use.

4.	Click Compose [image].

5.	Optionally add any other recipients to the To, Copy, or Blind Copy field.

6.	Enter or modify the text of the message in the text box.

7.	Click Send [image].

Note

You can also type the template name in the To, Copy, or Blind Copy field while in Compose view, but if you do, any text you had in the template will not appear.


Inserting Template Text

To insert the text from a mail template into the message you are creating:

1.	In Compose view, click the Options menu.

2.	Click Insert Template Body.

3.	Click the template name.

The text of the template will be inserted in the message body at the cursor. For HTML messages, only the plain text version of the template will appear.


Responding to Messages

Replying to Mail

Forwarding Mail

Redirecting Mail

Duplicating a Message


Replying to Mail

When you receive a message, you can send a response by clicking Reply [image] or Reply to All [image].

Reply sends your response back to the person who sent you the message.

Reply to All sends your response to everyone who appeared in the From, To, and Copy fields of the original message.

To reply to a message:

1.	Click Reply [image].

2.	Make sure that the account listed in the From field is the one from which you want to send the message. If not, click the From arrow [image] to select the correct account.

3.	Supply address for the Copy and Blind Copy fields as needed.

4.	Type your reply in the message body area.

5.	Click Send [image].

Note

To send a reply to the sender plus all other recipients of the original message, use Reply to All. The buttons for Reply and Reply to All are similar, so take care when making your choice.

If you are working in Offline mode, outgoing mail will be stored in the Pending folder until you switch to Online mode.

 Learn more about replying

 Learn more about sending replies to a different address


About Replying

When you reply to a message, Calypso opens a reply dialog box and fills in the To and Subject fields. You can modify the information in these fields and add information to the Copy and Blind Copy fields.

By default, the text of the original message appears at the top of the reply dialog box under a partition line. Each line of original text is marked with a ">" sign. You can change these defaults in the Compose tab located in Mailbox Properties. To do this, open Mailbox Properties, then click the Compose tab.

A short header announcing the date, time, and sender of the original message precedes the original text. You can change the information shown in the header through the Advanced Setting tab in Mailbox Properties. To do this, open Mailbox Properties, then click the Advanced Settings tab. Click the Separators button.

You can also choose whether or not to keep a copy of your outgoing mail. By default, Calypso saves a copy of all outgoing mail. To change the Calypso system defaults, open the Filter tab located in Account Properties. Change the options in the Sent Mail Folder area.

To keep or not keep copies of messages on a message-by-message basis, click the Options button at the bottom of Compose view. Select Keep a copy to keep a copy of the message. Clear Keep a copy if you do not want to keep a copy of the message.

If you want to keep replies and forwarded messages with the original message, open the Outgoing Mail tab in Account Properties and select Save reply or forward in folder with original message. With this option selected, replies and forwarded messages that you send will not be moved to the default sent mail folder. They will remain in the folder with the message to which you replied.


Forwarding Mail

You can forward mail to other recipients. When you forward a message, you are simply passing it on to someone else. To forward a selected message:

1.	Click Forward [image].

2.	Make sure that the account listed in the From field is the one from which you want to send the message. If not, click the down arrow [image] to select the correct account.

3.	Supply address for the To, Copy and Blind Copy fields as needed.

4.	Type any comments in the body of the forwarded message.

5.	Click Send [image].

Hint

Click [image] to open the address book.

Note

If you are working in Offline mode, outgoing mail will be stored in the Pending folder until you switch to Online mode.


Redirecting Mail

Redirecting a message is similar to forwarding it. When you redirect a message, Calypso automatically inserts the text of the original message into the body of the new message. Unlike forwarding, the address of the original sender remains in the From and Reply to fields. By default, the words "Redirected by: <Your Name>" are inserted at the start of the message body.

To redirect a selected message:

1.	Click Redirect [image].

2.	Make sure that the account listed in the From field is the one from which you want to send the message. If not, click the down arrow [image] to select the correct account.

3.	Type the recipient's address in the To, Copy, or Blind Copy fields.

– or –

Open the address book and move the recipients to the To, Copy, or Blind Copy fields.

4.	Type any comments into the body of the redirected message.

5.	Click Send [image].

Note

If you are working in Offline mode, outgoing mail will be stored in the Pending folder until you switch to Online mode.

To hide the "Redirected by: <Your Name>" information, select the appropriate option in the Outgoing Mail tab located in Account Properties.


Duplicating a Message

If you receive a message and would like to use some or all of the text in a new message, click Duplicate [image].

Duplicate is a cross between Compose and Reply. With Duplicate, the text of an existing message is copied into the text area of the new message without being marked with a ">". Also, there is no header identifying the date, time, and sender of the original message. You can then change the message as needed and send it out as you would an ordinary message.

To use Duplicate:

1.	In the summary list, double-click the message you would like to duplicate. If you are already in Message view, skip to step 2.

2.	Click Duplicate [image].

3.	Change the message as desired.

4.	Click Send [image].


Check Spelling

Using spell check, you can easily check for misspellings and typographical errors in outgoing messages. By default, Calypso uses a built-in dictionary (american.vtd) to check spelling. Calypso also provides a custom dictionary with a ".dic" extension to which you can add specialized words not found in the standard dictionary. You can also add dictionaries that are specific to your interests.

See Also

Install an International Dictionary

Changing Your Default Dictionary


Check Spelling in a Message

1.	In Compose view, place the cursor in the message body.

2.	Click Spell Check [image].

3.	If Calypso finds no misspellings, it displays a "Spell check complete" message.

4.	If Calypso finds misspellings, it displays the Spell Check dialog box. For each word displayed in the Not Found field of the Spell Check dialog box, click Ignore, Ignore All, Change, Change All or, if applicable, Suggest, Add To, or Properties. For information about each button, click 'What's This?' [image].

5.	If the word in the Change To field doesn't suit your needs:

•	Click a word in the Suggestions list to copy the word into the Change To field.

– or –

•	Type a word in the Change To field.

6.	If you are still unsure about the spelling, click Suggest and Calypso will check the spelling of the word you typed.

7.	Click Change or Change All to change the word.

8.	If you want to use an alternate default dictionary, select the .vtd file from the box, then click the Reset button (<->). The spell check will begin at the cursor's current position.

9.	Click Close to return to your message before spell check is complete. Otherwise, click OK at the "Spell check complete" prompt.

Note

You can choose whether Calypso checks spelling in text from a previous message (those paragraphs beginning with a ">" character). See the Spell Check tab in Mailbox Properties for more information.


Check Spelling in a Message Header

1.	In Compose view, select the text in the heading you want to check.

2.	Click Spell Check [image].

3.	Refer to steps 3–8 in Check Spelling in a Message for further instructions.


Automatically Checking Spelling

Calypso presents the option of automatically checking the spelling of each message you send. To activate this function:

1.	Open Account Properties.

2.	In the Outgoing Mail tab, select the Always use spell-check before sending mail from Compose view check box.

3.	Click OK.

Calypso will use the default standard dictionary shown in the Spell Check tab in Mailbox Properties.


Modifying Spell Check

To change how Spell Check looks for misspellings:

1.	Open Mailbox Properties.

2.	Click the Spell Check tab.

3.	Change the default dictionary or add a custom dictionary if needed.

4.	Select or clear the check boxes to change how Calypso looks for misspellings.

5.	Click OK to save your changes.

Alternate Method:

1.	From the Spell Check dialog box, click Properties.

2.	Change the default dictionary or add a custom dictionary if needed.

3.	Select or clear the check boxes to change how Calypso looks for misspellings.

4.	Click OK to save your changes.

See Also

Install an International Dictionary

Changing Your Default Dictionary


Changing Your Default Dictionary

Permanently Changing Your Default Dictionary

1.	In Mailbox Properties, click the Spell Check tab.

2.	From the Default Dictionary list, select the dictionary you want to use.

Changing Your Default Dictionary on a Message-by-Message Basis

This method applies when you are checking spelling in a message. Your selection will apply only to the current message.

1.	In the Spell Check panel, choose a new dictionary from the default dictionary list. The default dictionary is American.vtd.

2.	Click <-> to restart the spell check at the cursor's current location using the new standard dictionary.

See Also

Install an International Dictionary


Add a Custom Dictionary

You can designate that Calypso use a custom dictionary when checking for spelling. A custom dictionary may include words or abbreviations specific to your field which might not be found in a traditional dictionary. To add a custom dictionary to the Calypso spell checker:

1.	Open Mailbox Properties.

2.	Click the Spell Check tab.

3.	Click Add.

4.	In the Open dialog box, type the full path of a new or existing file in the File Name field, or browse your directory structure until you find the file you want to use as a dictionary.

Note

You may need to change the file extension in the File Name field to browse for the file.

5.	Click Open. Calypso displays the dictionary you opened in the Custom Dictionaries list.

6.	Change other spell check properties if desired.

7.	Click OK to save your changes.

See Also

Install an International Dictionary

Changing Your Default Dictionary

Note

You can add words to a custom dictionary directly through a text editor or while checking spelling. While checking spelling, click the Add To button to add word displayed in the Not Found field to the active dictionary.


Creating a Custom Dictionary

A custom dictionary is an ASCII file, where each line in the file represents a word. Provided an existing file conforms to this format, you can use it when checking spelling, regardless of the file extension. Following is an excerpt from a file:

FCC ↵

Navajo ↵

Dallas ↵

HTML ↵

multitasking ↵

Note

The "↵" character indicates a return. This symbol will not appear in your file.

Calypso can also use dictionaries with.vtc and.dic extensions.


Remove a Custom Dictionary

To remove a custom dictionary from Calypso's list:

1.	Open Mailbox Properties.

2.	In the Spell Check tab, click a dictionary in the Custom Dictionaries list.

3.	Click Remove.

To delete the custom dictionary from your disk, proceed as you would with any other text file.

Hint

Use Windows Explorer to locate the dictionary file you want to delete. To delete the file, first click it, then press DELETE. Click Yes to confirm the action.


Signatures

A signature is a saved block of text that you can attach as the closing to an outgoing message. It can consist of your name, your title, your professional affiliation, or any other information you want to include. All signatures you create will be available to every account in a mailbox.

More:

Opening the Signature Folder

Composing a Signature

Modifying a Signature

Deleting a Signature

Using Signatures

Signature Insert


Opening the Signature Folder

In the mailbox folder list, click the Signature folder. A list of available signatures appears in the summary list.


Composing a Signature

1.	In Mailbox view, click the Messages menu, then click Compose Signature.

2.	Type a name for the signature in the Name field.

3.	Type the text of the signature in the body field.

4.	Click Save [image].


Modifying a Signature

1. 	In the mailbox folder list, click the Signature folder.

2. 	In the summary list, double-click the signature you want to modify.

3. 	Make changes as needed.

4. 	Click Save [image].


Deleting a Signature

1.	In the mailbox folder list, click the Signature folder.

2.	In the summary list, click the signature you want to delete, then click Delete [image].

3.	Calypso prompts you to confirm the action. Click Yes.


Using Signatures

You can attach a signature to an outgoing message in two ways: by default attachment or by selective attachment.

Note

If you would like to see the text of your signature while you are composing a message, select the View Signature check box at the bottom of Compose view.


Default Signature Attachment

Calypso can attach a specific signature to all outgoing messages for an account.

To do this:

1. 	Open Account Properties.

2. 	Click the Signatures tab.

3. 	Click the down arrow [image] to see a list of available signatures.

4. 	Click the signature you want to use as the account default.

5. 	Select the Attach Signature to Outgoing Mail check box.

6. 	Click OK.

Calypso will attach this signature to all outgoing messages from this account until told otherwise.

Note

To remove the signature on selected messages, click the down arrow [image] next to the signature in Compose view, then click None.


Selective Signature Attachment

You can decide whether or not to attach a signature on a message-by-message basis. If you did not select Attach Signature to Outgoing Mail in the Signature tab, then no signature appears at the bottom of Compose view.

Use the Signature menu located at the bottom of Compose view to attach a signature to an outgoing message. To do this:

1.	In the compose options field, click the down arrow [image] to see a list of available signatures.

2.	Click a signature.

Note

The selected signature will be sent with this message only.


Signature Insert

The Signature Insert feature places a selected signature into the body of a message.

1.	Place the cursor at the point where you want the signature inserted.

2.	From the Options menu, select Insert Signature then click the appropriate signature.

The signature is copied into the message at the cursor. If you had a default signature attachment, it will not appear. The Insert Signature feature overrides any default signature attachment. For HTML messages, only the plain text version of the signature will appear.


Auto-response

Use an auto-response when you are not able to respond to incoming mail but would like the sender to know that you received the message and will acknowledge it later. When an e-mail arrives, Calypso will automatically send an auto-response. For example, use an auto-response when you are on vacation. The message might say:

"Hello, I received your message and wanted to let you know that I am on vacation now, planning to return on April 23. I will respond to your message when I return."

For every account in your mailbox, the Auto-response folder will have a subfolder. The subfolder will have the same name as an account. This subfolder lists who received your auto-response for that account. Click the subfolder to display the list in the summary list.

Note

Leave your computer running so that Calypso can receive incoming messages and send an auto-response. Calypso will send only one auto-response to an e-mail address, regardless of how many messages you receive from that address.

Sign off from any e-mail lists you subscribe to so that Calypso will not send an auto-response message to members of the list.

More:

Opening the Auto-response Folder

Composing an Auto-response Message

Modifying an Auto-response Message

Sending an Auto-response

Resetting Auto-response

Deleting an Auto-response Message


Opening the Auto-response Folder

In the mailbox folder list, click the Auto-response folder. Auto-responses that you have created appear in the summary list.

For every account you have in a mailbox, there will be a corresponding subfolder in the Auto-response folder. If you have activated an auto-response for an account, the Auto-response subfolder records who received that auto-response. To see the record, click on the subfolder. The record appears in the summary list.

Note

By default, Calypso sends only one auto-response to each unique incoming address.

When you reset or change an auto-response, Calypso deletes the list of names in the Auto-response subfolder.

To send an auto-response to all incoming messages, click the Options button when creating the auto-response, then clear Keep a copy. No list of recipients will be kept.


Composing an Auto-response Message

1.	From the Messages menu, click Compose Auto-response.

2.	In the Name field, type a name that identifies the auto-response message.

3.	In the Subject field, type the subject of the auto-response message. Recipients of your auto-response will see the subject you type here as the subject of the auto-response they receive from you.

4.	In the message body area, type the text of your auto-response message or move text into the field from some other document.

5.	Optionally add any attachments to the message.

6.	Optionally check spelling.

7.	Click Save [image].

Note

By default, Calypso sends only one auto-response to each unique incoming address. To send an auto-response to all incoming messages, click the Options button, then clear Keep a copy. No list of recipients will be kept.


Modifying an Auto-response Message

1.	In the mailbox folder list, click Auto-response.

2.	In the summary list, double-click the auto-response message you want to change.

3.	Change the auto-response as desired.

4.	Click Save [image].


Sending an Auto-response

You must indicate which e-mail account should send the auto-response before Calypso can do so.

1. 	Open Account Properties.

2. 	Click the Auto-response tab.

3. 	Click the down arrow [image] to see a list of auto-responses, then click the auto-response you want to send for this account.

4. 	Select the Send selected auto-response check box.

5. 	Click OK.

6. 	Click the Mailbox Status tab in Mailbox Properties to verify that Calypso will automatically check for mail.

The Auto-response subfolder records who received your auto-response. Each account in the mailbox will have its own subfolder.

Note

When you reset or change an auto-response, Calypso deletes the list of names in the auto-response subfolder.


Resetting Auto-response

Calypso monitors the e-mail address of each incoming message and sends only one auto-response message to each sender, regardless of how many messages they sent you.

You can override this monitoring by either clearing the Keep a copy option or resetting the auto-response.

Keep a Copy

When composing an auto-response, click the Options button, then clear Keep a copy. No list of recipients will be kept. An auto-response will be sent to all incoming messages.

Resetting the Auto-response

If you have changed the auto-response message and want everyone to see the new version, you can reset this checking feature. When you reset an auto-response, Calypso erases the record of who received the auto-response. Calypso will begin monitoring e-mail addresses again and send an auto-response to each unique address it sees.

1. 	Open Account Properties.

2. 	Click the Auto-response tab.

3. 	Click the down arrow [image] to see other available auto-responses. Click the selected auto-response.

4. 	Click Reset.

5. 	Click OK.

You can send a second auto-response to selected addresses without resetting the auto-response feature. To do this, click the appropriate Auto-response subfolder in the mailbox folder list. In the summary list, delete the address to which you want to send a second auto-response.

After you delete the address, Calypso will not have a record of an auto-response being sent to that address. If you receive another message from that address, Calypso send a second auto-response.


Deleting an Auto-response Message

1. 	In the mailbox folder list, click Auto-response.

2. 	In the summary list, click the auto-response message you want to delete.

3. 	Click Delete [image].


Check for Mail

Calypso gives you several options when checking your mail:

In Mailbox Properties / Mailbox Status Tab

•	You can automatically check for new mail. Calypso regularly checks for new mail based on a time period that you specify. The default time period is five minutes.

•	You can choose to manually check for new mail. You decide at what time to initiate a check.

In Mailbox View

•	You can temporarily stop the automatic mail check feature by using Pause. To pause an account, right-click the account in the summary list, then click Pause. Repeat these actions to resume automatic mail check.

•	You can initiate an immediate check for new mail. To do this, click Check Mail [image].

In Account Properties/Incoming Mail Tab

•	You can choose to retrieve the entire message header and body. If the message is over a certain size, you can choose to retrieve only a specific number of lines.

•	You can choose to retrieve only the message headers. This allows you to browse your messages without downloading them from the server. To retrieve the entire message, right-click the message, then click either Retrieve from Mail Server Now or Mark to Retrieve from Mail Server.


Received Mail Notification

Calypso must be running (either maximized or minimized) before it can notify you of received mail. When mail arrives, the Calypso icon in the Windows taskbar turns white and, depending on options selected, may play an audible sound or display a notice.

To choose how you want to be notified of new mail, use the Incoming Mail tab located in Account Properties.

More:

Choose How You Want to be Notified of New Mail


Choose How You Want to be Notified of New Mail

1.	Open Account Properties.

2.	Click the Incoming Mail tab.

3.	Select the type of received mail notification you want:

Sound a bell	Sound the system bell when new mail arrives.
Play a sound file	Play a sound file when new mail arrives. Click Browse to select a '.wav' sound file.
No sound	Hear nothing when new mail arrives.
Display dialog box when mail arrives	See a notice about new mail.
4.	Select OK to save your changes.


Reading a Message

Each Calypso mailbox contains one or more e-mail accounts. When you retrieve mail from the mail server, Calypso places all messages from all accounts into the Received Mail folder or the folder of your choice. A black "!" by a folder indicates that you have unread mail in that folder. An outlined "!" means that you have unread mail in a subfolder.

A number in parentheses indicates how many unread messages are in the folder. For example, (3) indicates that you have three unread messages in the folder.

After you open the Received Mail folder, click a message to read it in the preview box.

Double-click a message to see the full Message view.

More:

Opening the Received Mail Folder

Changing the Default Folder

Connecting to Remote Addresses

Reading HTML E-mail

Editing a Message


Opening the Received Mail Folder

By default, Calypso places incoming messages into the Received Mail folder. To see your messages, click Received Mail in the mailbox folder list. A list of received messages appears in the summary list. A preview of the message appears in the preview box.

If you want to change where received mail is stored, open Account Properties and click the Filter tab.


Changing the Default Folder

You can change the default folder for sent or received mail by changing the settings in the Filter tab in Account Properties.

1.	Open Account Properties.

2.	Click the Filter tab.

3.	In the Received Mail Folder field, click Browse [image] to see a list of available folders.

4.	Click OK to save your changes.

Note

To automatically manage your messages, create a Filter Definition in the Filter tab.


Connecting to Remote Addresses

Calypso automatically highlights URLs and e-mail addresses found in incoming messages. These highlighted objects are called hot links.

•	Click the URL hot link to immediately launch your Web browser and connect to that site.

•	Click the e-mail address hot link to open Compose view and have Calypso place the address in the To field.

Hint

To change the color of the link, open the Advanced Settings tab in Mailbox Properties. Click Display Properties. In the Display Properties panel, click on the Hot Link Color bar. Select a new color, then click OK.

Note

If you open the message in Message view and your default setting is to enable message editing, the hot links will not be available.


Reading HTML E-mail

You must have Microsoft Internet Explorer 3.0 or later installed to read HTML messages.

If you have this feature, you can read HTML messages as you would any e-mail message.

If you have not installed Microsoft Internet Explorer 3.0 or later, you will receive the HTML message as an attachment.


Editing a Message

You can make changes to a received message without leaving Message view.

1.	In Message view, click the Edit menu.

2.	Select Edit Message.

3.	Make changes to the message.

4.	Click Save [image] to save your changes. The message will be saved in the folder in which it was received, not the Pending folder.

Do not click any other button or all your changes will be lost.

The Edit Message option will remain selected until you turn the option off. To turn Edit Message off, repeat steps 1 and 2.

With this option selected, hot links will not be available in Message view.


Message Options

Mark Read/Unread

Mark for Follow-up

Show Message Header

Show New Messages


Mark Read/Unread

Calypso has several ways to see which messages you have or have not read.

•	The status bar at the bottom of the Mailbox view shows how many items are unread.

•	Folders with unread mail are in bold and have a black "!" next to them. You can turn this option on and off in the Advanced Settings tab in Mailbox Properties. In the Advanced Settings tab, click Display Properties, then select or clear the option.

•	A number in parentheses indicates how many unread messages are in the folder. For example, (3) indicates that you have three unread messages in the folder.

•	Messages that have not been read are in bold.

The Read and Unread icons ( [image] and [image]) indicate messages that have or have not been read. The Unread icon [image] will still appear even if you read the message in the preview box unless you have selected the Mailbox Properties option Mark message read after preview has focus for (n) seconds.

To change the status of a message:

•	In the summary list, right-click the message then click Mark Read or Mark Unread.

To change the status of all messages in a folder:

•	In the mailbox folder list, right-click the folder then click Mark All Messages Read or Mark All Messages Unread.


Mark for Follow-up

If you want to flag a message as important, Calypso allows you to mark it for follow-up with low [image], medium [image], or high [image] priority. The appropriate follow-up flag will appear in the Follow-up column.

To mark a message for follow-up:

1.	In the summary list, right-click the message then click Mark for Follow-up.

2.	Click the appropriate priority.

You can also choose to have a flag appear on top of the appropriate folder. This alerts you that there are messages within the folder with a follow-up status. You can turn this option on and off in the Advanced Settings tab in Mailbox Properties. In the Advanced Settings tab, click Display Properties, then select or clear the option.

Hint

Use the Message Search to view all messages marked for follow-up.


Show Message Header

You can choose to see the message header. This information is helpful when troubleshooting network problems.

In Message view, select the View header check box to view the message header.

In the Mailbox view, click the message in the summary list then press Alt+v to toggle between showing and hiding the message header in the preview box.

Calypso also gives you the option of downloading the headers only from the mail server.


Show New Messages

This option helps you to see all new messages, regardless of their location within your mailbox.

•	From the Messages menu, click Show New Messages.

All new unread messages will be copied to your Search Results folder.

Click Reset New Messages to erase the record of new messages. The next time you click Show New Messages, only messages received since the reset will appear in the Search Results folder.

See Also

Clearing the Search Results Folder


In the Incoming Mail tab in Account Properties, you can determine how mail is handled at the server.

When Message Size is Greater...	Select the check box if you want to limit the amount of text that Calypso copies to your computer when a message is over a certain size. Type new values in the text boxes to change the amount retrieved or to specify a different message size.
Leave Message on Mail Server After It Is Retrieved	Select this option to leave messages on the mail server after they are copied into your mailbox.
Delete Message from Mail Server After It Is Retrieved	Select this option to delete messages from the mail server after they are copied into your mailbox.
Retrieve Header and Message Body	Select this option to retrieve both the message body and header when Calypso copies messages into your mailbox.
Retrieve Message Header Only	Select this option to retrieve only the message header when Calypso copies messages into your mailbox. The message body remains on the mail server until you open it in Message view.
Convert Message To Attachment	Select the amount of text a message can have before Calypso converts it to an attachment.
See Also

Delete Mail


Receiving Attachments

Attachments are files that accompany a message. You will not see the contents of these files within the message body. People use an attachment when there is too much information to be written in the e-mail message body or when the data is not readable text.

Calypso reads the file extension of the attachment and automatically starts the appropriate program so that you can view the attachment. If Calypso does not recognize the file extension, it prompts you to select a program with which to view the attachment.

To view an attachment, double-click the message to open it in Message view. Double-click the Attachment icon on the right side of the screen to see the attachment. Right-click the Attachment icon to see a shortcut menu.

Note

If you receive a message larger than 50 kilobytes (50K), Calypso converts the message to an attachment called message.txt. You can view the message just as you would any normal attachment. Save the message to your hard disk by clicking Save As from the File menu.

More:

Viewing an Attachment

Saving an Attachment

Renaming an Attachment

Deleting an Attachment


Viewing an Attachment

1.	Double-click the message to open it in Message view.

2.	Double-click the attachment on the right side of your screen. The default application for the attachment type will start.


Saving an Attachment

1.	Double-click the message to open it in Message view.

2.	Click the Attachment icon, then, from the Options menu, select Attachment, then Save As.

3.	Type the name of the file in the File name field, then click Save.

Note

You can specify a default file path for the Save As command. To do so, open Mailbox Properties and click the Attachments tab.


Renaming an Attachment

1.	Double-click the message to open it in Message view.

2.	Click the Attachment icon, then, from the Options menu, select Attachment, then Rename.

3.	Type the new name for the attachment, then press Enter.

Note

When you rename an attachment, you are not saving the attachment.


Deleting an Attachment

1.	Double-click the message to open it in Message view.

2.	Click the Attachment icon, then, from the Options menu, select Attachments, then Delete.

3.	Click OK to delete the attachment.


Printing a Message

To print a selected message, click Print [image]. The message will print to your default printer.

For a complete explanation of items in the Print Setup dialog box, click 'What's This?' [image] while in the dialog box.

More:

Changing the Margins


Changing the Margins

To change the margins when printing a message:

1.	In the Mailbox or File menu, click Print Margins.

2.	Adjust the margins as needed.

3.	Click OK to save your changes.


Address Book - Address Book
Address Book

The address book supplies addresses for messages you intend to send. Calypso provides an address book where you can store e-mail addresses, phone numbers, conventional mail addresses, and other information. You can also import addresses from other e-mail programs.

The Address Book folder contains subfolders which help you manage your addresses. All three subfolders give you an easy way to mail a message to several people at the same time, but there are important differences between them.

Bulk Mail	Addresses are stored as an ASCII file.
Groups	Similar to Bulk Mail except that the addresses are stored within Calypso.
Mail Template	Different from the others because you place addresses and groups into more than one header field and you can include message text for each template.
More:

Opening the Address Book Folder

Selecting Addresses for an Outgoing Message


Opening the Address Book Folder

In the mailbox folder list, double-click Address Book to see a list of address book subfolders.

Click Address Book or a subfolder to display its contents in the summary list.


Selecting Addresses for an Outgoing Message

Place addresses in the To, Copy, or Blind Copy fields of the message. Right-click in those fields to see your Favorites list.

From Compose View

1.	Click Address Book [image].

2.	From the address book folder list, click Address Book, Bulk Mail, or a group.

3.	In the summary list, click an entry, then click To, Copy, or Blind Copy to place the entry in the appropriate field.

4.	Repeat step 3 as needed.

5.	Click OK. Calypso places the addresses in the corresponding fields in Compose view.

Hint

To find an address entry quickly, type the first letter or two. The first matching entry appears highlighted.

Note

Bulk Mail entries can only be placed in the To field.

If you are typing your addresses into the To field, separate each address or alias with a comma. For example:

Betty, Bob, Tina, john@work.com, sue@home.net

From Mailbox View

1.	In the mailbox folder list, double-click Address Book to see all available address entries and to display the Address Book subfolders.

2.	In the summary list, click an address entry or bulk mail entry to select it. For groups, click the group name in the folder list.

3.	Click Compose [image]. Compose view appears with the selected entries placed in the To field.

Note

You can select more than one address entry at a time. To select multiple entries, press and hold the Ctrl key while clicking the entries. To select a block of entries, click the first entry, then press and hold the Shift key while clicking the last entry in the block.


Address Entries

Creating an Address Entry

Modifying an Address Entry

Deleting an Address Entry

Adding an Address

Favorites List


Creating an Address Entry

1.	In the Mailbox menu, select Address Book, then click New Address. The New Address dialog box appears.

2.	Type the entry's alias in the Alias field.

3.	Type the entry's e-mail address in the E-mail Address field.

4.	Optionally complete the other fields.

5.	Select the Add to Favorites List check box if the entry will be frequently used.

6.	Click Save, then either edit the current information or click Duplicate, New, Delete, or Close.

7.	If you choose to edit the information, repeat steps 2–6 as needed.

8.	If you click Duplicate, the Alias, E-mail Address, and Name fields will clear. Information in all other fields will remain. Type the new alias, e-mail address, and other information in the appropriate field, then click Save.

9.	If you click New, all the fields will clear. Repeat steps 2–6.

10.	If you click Delete, the entry you just created will be deleted.

11.	If you click Close, you will quit the New Address panel.

Note

In Compose view, right-click the To, Copy, or Blind Copy fields to open the Favorites list.


Modifying an Address Entry

To change an entry:

1.	In the mailbox folder list, click Address Book.

2.	In the summary list, double-click the address entry you want to change.

3.	Change the fields as needed.

4.	Click Save.

5.	Either edit the current information, click Next or Previous to change other address entries, or click Duplicate, New, Delete, or Close.

6.	If you choose to edit the information, repeat steps 3 and 4.

7.	If you click Duplicate, the Alias, E-mail Address and Name fields will clear. Information in all other fields will remain. Type the new alias, e-mail address and name in the appropriate field, then click Save.

8.	If you click New, all the fields will clear. Type the new address, then click Save.

9.	If you click Delete, the entry you just modified will be deleted.

10.	If you click Close before you save your changes, Calypso prompts you to save your changes. Click No if you do not want the address entry altered.

If you click Close after you save your changes, you will return to Mailbox view.


Deleting an Address Entry

1.	In the mailbox folder list, click Address Book.

2.	In the summary list, click the address entry you want to delete, then click Delete [image].

3.	Click Yes to confirm the action.

Note

You can delete more than one address in the summary list at a time. To delete several addresses, press and hold the Ctrl key while clicking the addresses. Next, click Delete.

To delete a block of addresses, click the first address you want to delete, press and hold the Shift key, then click on the last address in the block. Click Delete.


Adding an Address

To save the alias and e-mail address of an active message, click Add Address [image].


Favorites List

The Favorites list allows you quick access to frequently used addresses. In Compose view, right-click the To, Copy, or Blind Copy fields to open the Favorites list.

To add or delete an address to the Favorites list:

1.	In the mailbox folder list, click Address Book.

2.	In the summary list, right-click the entry you want to include or remove from the Favorites list.

3.	Click Favorites to toggle between adding and removing an address from the list. If an address is in the Favorites list, a blue star [image] will appear next to the name.


Bulk Mail

Bulk mail gives you an easy way to mail a message to several people at the same time. Addresses for a bulk mail file are stored as an ASCII file on your computer. Use other Windows applications to modify or read this file.

When you create this file, type only e-mail addresses separated by a delimiter. Calypso bulk mail supports two kinds of delimiters: commas and return key.

In a comma-delimited format, each e-mail address is separated by a comma. For example:

sam@net.net, tina@work.com, betty@univ.edu, bob@work.com

In a return key-delimited format, each line of the file contains only one e-mail address. Press ENTER after each address. For example:

sam@net.net ↵

tina@work.com ↵

betty@univ.edu ↵

bob@work.com ↵

Note

A "↵" indicates a return. This character will not appear in your file.

A comma-delimited file used in bulk mail is not the same as a comma delimited file used when importing an address book.

See Also

Exporting Your Address Book.


Creating a Bulk Mail Entry

1.	After you have created your ASCII address file, double-click Address Book in the mailbox folder list to see the Bulk Mail subfolder. See Bulk Mail for more information about ASCII address files.

2.	In the Mailbox menu, select Address Book, then New Bulk Mail. The New Bulk Mail dialog box appears.

3.	Type a descriptive name of the bulk mail in the Bulk Mail Name field.

4.	Type the path and file name in the Path field or click Browse to search the directory for the file.

5.	Select the Add to Favorites List if it will be a frequently used set of addresses. The Favorites list provides a quick way to access frequently used addresses.

6.	Select the Always Blind Send check box if you always want to use the Blind Send feature when mailing a message to these addresses.

7.	Click Save, then New, Delete, or Close.

8.	If you click New, the Bulk Mail Name and Path fields will clear. Repeat steps 3-7.

9.	If you click Delete, the Bulk Mail entry that you just created will be deleted.

10.	If you click Close, you will quit the New Bulk Mail dialog box.

 Learn more about bulk mail files


About Comma-delimited Format

A delimiter is a character that marks the beginning or end of a unit of data. Comma-delimited format simply means that units of data are separated by commas. You might use a comma-delimited format when you are importing address books or creating a bulk mail file.

The difference between a comma-delimited file used when importing or exporting address books and a comma-delimited file used with bulk mail is the information required to complete the operation.

The import and export operations require many different pieces of information. The bulk mail operation requires only e-mail addresses. For example:

•	When importing or exporting an address book, you will use commas to separate elements within the address entry.

sam, sam@net.net, Sam Clark, "Acme, Inc.", , , , Dallas, TX, , , (972) 555-1234↵

•	When creating a bulk mail file, you will use commas to separate e-mail addresses.

sam@net.net, tina@work.com, betty@univ.edu, bob@work.com


Modifying a Bulk Mail Entry

You can change the path or the name of a bulk mail entry. To do this:

1.	In the mailbox folder list, double-click Address Book to see the Bulk Mail subfolder.

2.	Click Bulk Mail.

3.	In the summary list, double-click the bulk mail entry you want to change. The bulk mail dialog box appears.

4.	Change the bulk mail name or change the path and file name.

5.	Click Save, then click Next or Previous to modify other bulk mail entries, or click New, Delete, or Close.

6.	If you click Next or Previous, repeat steps 4 and 5.

7.	If you click New, the Bulk Mail Name and Path fields will clear. Create a new bulk mail entry, then click Save.

8.	If you click Delete, the bulk mail entry will be deleted.

9.	If you click Close, you will quit the <Bulk Mail Name> dialog box.

Hint

To quickly modify the contents of a bulk mail entry, right-click the entry in the summary list then click Edit File.


Delete a Bulk Mail Entry

1.	In the mailbox folder list, double-click Address Book to see the Bulk Mail subfolder.

2.	Click Bulk Mail.

3.	In the summary list, click the bulk mail entry you wish to delete.

4.	Click Delete [image].

5.	Click Yes to confirm the action.


Address Book - Mail Templates
Mail Templates

A mail template assists you with routine mailings.

A template is unlike either groups or bulk mail files because you can decide to put people or groups in the To field, Copy field, or Blind Copy field. For example, Sam Clark routinely sends a report of this month's sales to Jane in the accounting department. He sends a copy of the report to John the marketing department. Sam could create a mail template with Jane's name in the To field and John's name in the Copy field.

You can also create a saved message. The text of the message is available to all outgoing messages. For example, Sam could create a welcome message that he sends to new employees. Sam would create a mail template with no names in the To or Copy fields; however, he would type a subject and message in the text box. Sam could then save the message and send it to select recipients as needed.

See Also

Using Mail Templates


Address Book - Mail Templates - Creating a Mail Template
Creating a Mail Template

1.	In the Mailbox menu, select Address Book, then New Mail Template. The Compose panel appears.

2.	In the Name field, type a descriptive name for the template.

3.	In the From field, choose which account will send the resulting messages.

4.	In the Follow-up field, attach a follow-up priority to the resulting messages.

5.	Depending on the template's purpose, complete the appropriate header fields and/or type the message in the text box.

6.	Click Save [image] to save the template.

See Also

Using Mail Templates

Note

You cannot use the Copy and Blind Copy fields if you select the Blind Send check box. If you are using a mail template with addresses in the Copy and Blind Copy fields, you should move addresses in those fields to the To field before using the Blind Send feature.


Address Book - Mail Templates - Modifying a Mail Template
Modifying a Mail Template

After creating a mail template, you can change the addresses in it.

1.	In the mailbox folder list, double-click Address Book to see the Mail Templates subfolder.

2.	Click Mail Templates.

3.	In the summary list, double-click the template you wish to change.

4.	Make changes as needed.

5.	Click Save [image] to save your changes.


Address Book - Mail Templates - Deleting a Mail Template
Deleting a Mail Template

1.	In the mailbox folder list, double-click Address Book to see the Mail Templates subfolder.

2.	Click Mail Templates.

3.	In the summary list, click the template you wish to delete.

4.	Click Delete [image].

5.	Click Yes to confirm the action.

Note

Entries will not be deleted from the Address Book.


Address Book - Mail Templates - Using Mail Templates
Using Mail Templates

Mail templates can be used two ways: to define a set of addresses and to create a standard block of text.

Using the Template

1.	In the mailbox folder list, double-click Address Book to see the Mail Templates subfolder.

2.	Click Mail Templates.

3.	In the summary list, click the template you wish to use.

4.	Click Compose [image].

5.	Optionally add any other recipients to the To, Copy, or Blind Copy field.

6.	Enter or modify the text of the message in the text box.

7.	Click Send [image].

Note

You can also type the template name in the To, Copy, or Blind Copy field while in Compose view, but if you do, any text you had in the template will not appear.


Addresses

A template allows you to put people or groups in the To field, Copy field, or Blind Copy field. For example, if you regularly send mail to a person or group and copy the mail to others, you can set up the addresses in a template.

Every time you use the template to send a message, the message would be sent to everyone in the To field and copied to everyone in the Copy or Blind Copy fields.


Text

Another use is to create a saved message. For example, you may want to create a welcome message that you can send to new employees.

Notice that there are no names in the To, Copy, or Blind Copy fields. This is done so that you can send the message to people as needed. For HTML messages, only the plain text version of the template will appear.

See Also

Inserting Template Text


Groups

Individual addresses can be combined into groups. Groups are similar to bulk mail files because they are both complete sets of addresses. However, Calypso stores group information. Bulk mail information is stored elsewhere.

Groups include addresses from your address book. For example, Sam may want to create different groups for his job. He could create a group for accounting, a group for marketing, and a group for personnel. The addresses used in these groups are already in his address book. Sam simply copies names from the address book to the group.

Groups can also be used in the Mail Template feature.

More:

Creating a Group

Modifying a Group Entry

Deleting a Group


Creating a Group

1.	In the Mailbox menu, select Address Book, then New Group. The New Group dialog box appears.

2.	Type a descriptive name for the group in the Group name field.

3.	Select the Show external address book entries check box to place external addresses in the Available members list. This box must be selected if you want to place an external address in the group.

4.	Aliases of available entries appear in the Available members box. Click an entry, then click [image] to move them to the Group Members box. Repeat this step to add other entries to the group.

5.	Select the Add to Favorites list check box if this group will be used frequently.

6.	Select the Always Blind Send check box if you always want to use the Blind Send feature when mailing a message to this group.

7.	Click Save, then click New, Delete, or Close.

8.	If you click New, the Group Name field and Group Members box will clear. Repeat steps 2–6.

9.	If you click Delete, the group will be deleted.

10.	If you click Close, you will quit the New Group panel.


Modifying a Group Entry

Choose one of the following:

•	Add names

•	Remove names

•	Change the group name


Adding Names

To easily add names to a group, use the drag and drop feature.

1.	In the mailbox folder list, double-click Address Book to see all available address entries and to display the Address Book subfolders.

2.	In the summary list, click a name or group of names to highlight them.

3.	Click and hold the left mouse button, then drag the names to the appropriate group.

4.	Release the mouse button to add the names to the group.


Removing Names

1.	In the mailbox folder list, double-click Address Book to see the <Group Name> subfolder.

2.	Double-click the group you want to change. The <Group Name> dialog box appears.

3.	Use [image] to remove entries from the Group Members box.

4.	After you have changed the group, click Save, then click New, Delete, or Close.

5.	If you click New, the Group Name and Group Members fields will clear. Create a new group, then click Save.

6.	If you click Delete, the group will be deleted.

7.	If you click Close, you will quit the <Group Name> panel.


Changing the Group Name

1.	In the mailbox folder list, double-click Address Book to see the <Group Name> subfolder.

2.	Double-click the group you want to change. The <Group Name> dialog box appears.

3.	Change the name of the group in the Group Name field, if desired.

4.	After you have changed the group name, click Save, then click New, Delete, or Close.

5.	If you click New, the Group Name and Group Members fields will clear. Create a new group, then click Save.

6.	If you click Delete, the group will be deleted.

7.	If you click Close, you will quit the <Group Name> panel.


Deleting a Group

1.	In the mailbox folder list, double-click Address Book.

2.	Click the group you want to delete, then click Delete [image].

3.	Click Yes to confirm the action.

Note

The group's entries will not be deleted from the Address Book.


Address Book Properties

Address Book Properties manage incoming and outgoing addresses.

1. 	Open Mailbox Properties.

2. 	Click the Address Book tab.

3. 	Select the appropriate boxes. If you need information about a particular option, click 'What's This?' [image].

4. 	Click OK.


Importing an External Address Book

The import function in Calypso helps you import an existing address book or address file without retyping the e-mail addresses you use most often. You can import address books from Calypso, Eudora, Microsoft Exchange, and Netscape files.

If you are importing addresses from a previous version of Calypso, you will not be able to import bulk mail or mail template entries; however, you can import all individual addresses and groups.

Calypso will update an existing entry in the address book if an imported entry with the same e-mail address contains additional information.

For example, Sam has an address entry with the e-mail address betty@univ.edu containing the following information:

Betty
betty@univ.edu
State University
P.O. Box 757

He imports an address book that contains an entry for betty@univ.edu with the following information:

Betty
betty@univ.edu
Honolulu
Hawaii
(808) 555-5555

Instead of creating a second entry, Calypso will combine the entries into one with the following information:

Betty
betty@univ.edu
State University
P.O. Box 757
Honolulu
Hawaii
(808) 555-5555

If you import an entry with the same alias as an existing entry but with a different e-mail address, Calypso will place a numeral in parentheses after the duplicated alias. For example:

Sam	sam@work.com
Sam (2)	sam@net.net
Sam (3)	sam@univ.edu
More:

Importing Existing Addresses


Importing Existing Addresses

1.	Open the Mailbox menu

2.	Select Address Book, then Import, then click the address book format to import.

•	For most address books, select the correct file from the Open dialog box and click Open. The file you need to find appears in the Files of Type field in the Open dialog box.

•	If you chose a delimited file, select the file from the Open dialog box and click Open. The Delimited File Import dialog box opens and displays the file name. To select the delimiter, click the down arrow · , then click the delimiter used for this file. Click OK.

Note

Be sure each element in the imported delimited file corresponds to the order of the address elements in Calypso. Click the link below for more information.

•	If you chose a Microsoft Exchange file, click the address book you want to import from the address book list. Click OK.

3.	Calypso will import the address file. The Import Status dialog box shows the addresses as they are copied. Click Close when the import has finished.

 Learn more about delimited files


About Delimited Formats

Calypso imports and exports address files in a comma-, colon-, semicolon-, space-, or tab-delimited format.

For imported files, these addresses may be located in a database, or you may have created the file yourself.

When you import a delimited file, each address element in the imported file must correspond to the order of the fields in the New Address dialog box. The fields for a Calypso address entry are:

•	Alias

•	E-mail address

•	Name

•	Company

•	Address (Line 1)

•	(Line 2)

•	(Line 3)

•	City

•	State

•	Zip Code

•	Country

•	Phone Number

•	Fax Number

•	Comments

In other words, each entry in the file to be imported must have the alias first, the e-mail address second, the person's full name third, etc. If the elements are not in the same order, the fields will show incorrect information. For example, a phone number may appear in the Name field. This can cause problems when you try to use the address to send a message.

After each entry, press ENTER. In the examples below, the symbol "↵" represents ENTER.

Comma-, Colon-, Semicolon-, and Tab-delimited Formats

These formats require that each element in the entry be separated by a delimiter. Calypso ignores spaces after the delimiter; however, spaces within an element are maintained. If an element includes a delimiter as part of that element, the entire element must be enclosed by quotes.

Indicate any skipped elements by including a delimiter for each skipped element. Once you have included all the information, you do not need to add delimiters for any fields that come after, just press ENTER. Examples for each delimited format follow.

Comma-delimited

sam, sam@net.net, Sam Clark, "Acme, Inc.", , , , Dallas, TX, , , (972) 555-1234↵

betty, betty@univ.edu, , State University↵

Note

The comma-delimited format used for importing an address book is not the same as the comma-delimited format used in bulk mail files. Click here for more information about the comma-delimited format.

Colon-delimited,

sam: sam@net.net: Sam Clark: Acme, Inc.: : : : : : : USA: : : Sells that great e-mail program. Call soon!↵

bob: bob@work.com: Bob Smith: : : : : Salt Lake City↵

Semicolon-delimited

sam; sam@net.net; Sam Clark↵

sue; sue@net.net; ; Acme, Inc.↵

Tab-delimited

sam→sam@net.net→Sam Clark→Acme, Inc.→ → → →Dallas↵

jane→jane@work.com→ → → → → →New York↵

Note

A "→" indicates a tab. This symbol will not appear in your file.

Space-delimited Format

Enclose each element in a space-delimited file with quote marks. Space-delimited files cannot have skipped elements.

Space-delimited

"sam" · "sam@net.net" · "Sam Clark" · "Acme, Inc."↵

"joe" · "joe@univ.edu" · "Joe Miller" · "State University" · "P.O. Box 150"
" " · " " · "Chicago" · "Ill."↵

Note

A " · " indicates a space. This symbol will not appear in your file.


Exporting Your Address Book

You can export addresses in your address book to bulk mail files or delimited ASCII files.

For example, export addresses to a bulk mail file if you want to take advantage of the bulk mail feature in Calypso. In other words, if you have several addresses that you would like to use in a bulk mail file, but don't want to retype them as a text file, you can export the addresses to a bulk mail file instead.

Export addresses to a delimited ASCII file if you need to use the addresses in other programs such as databases.

More:

To Export Addresses as Bulk Mail Files

To Export Addresses as a Delimited ASCII File


To Export Addresses as Bulk Mail Files

1.	In the mailbox folder list, double-click Address Book to see a list of every address in the address book.

2.	In the summary list, select the addresses you want to export.

3.	From the Mailbox menu, select Address Book.

4.	Click Export, then Bulk Mail File.

5.	Change the directory if needed, then type the name of the bulk mail file you want to create in the File name field.

6.	Click Save.

Refer to Creating a Bulk Mail Entry for further instructions.


To Export Addresses as a Delimited ASCII File

1.	In the mailbox folder list, double-click Address Book to see a list of every address in the address book.

2.	In the summary list, select the addresses you want to export.

3.	From the Mailbox menu, select Address Book.

4.	Click Export, then Delimited ASCII File.

5.	Change the directory if needed, then type the name of the ASCII file you want to create in the File name field.

6.	Click Save.

7.	In the Delimited File Export box, check to see if the file name is correct. If not, type a new name or click the Browse button.

8.	Select a delimiter for the file. Click the down arrow [image] to see a list of delimiters. Click the delimiter to select it. For more information about delimiters, see About Delimited Formats.

9.	Click OK.


Find an Address with LDAP Servers

LDAP is an acronym for Lightweight Directory Access Protocol. An LDAP server maintains a database of people or users. Using Calypso's LDAP Directory Search, you can look up someone by e-mail address, name, organization, street, city, country, and/or phone number. Calypso comes with a set of default LDAP servers; however, you can add others as needed. For more information about LDAP, visit the LDAP FAQ.

From the results of an LDAP Directory Search you can:

•	Compose a new message.

•	Add the entry to the Address Book.

•	Drag-and-drop to the To, Copy, or Blind Copy field of a message.

Right-click an address to see a shortcut menu.

More:

Search an LDAP Directory


Search an LDAP Directory

1.	In the Edit menu, click Search LDAP Directory.

2.	In the LDAP Server field, select an LDAP Directory server to search. Click the down arrow [image] to see a list of servers.

3.	Select an object. Calypso will search the selected object to find a matching address.

4.	Select a criteria. A criteria can narrow or expand the search pattern.

5.	In the Pattern field, type the character pattern that Calypso will use to find matching entries.

6.	Click Search.

The results appear in the Calypso LDAP Search dialog box.

 Learn more about the LDAP screen


Add an LDAP Server

Additional LDAP servers are generally found in corporate environments. For example, your company may have an internal LDAP server that you can access.

1.	In the Calypso LDAP Search dialog box, click Edit Server List.

2.	To add a new server, click New.

3.	In the Description field, type a name for the new server. This name is for your reference. For example, type "Company Addresses".

4.	In the LDAP server field, type the name or IP address of the LDAP server. For example, type "ldap.addresses.com".

5.	In the Search root field, type the directory in which the LDAP server should start searching. If this field is blank, all directories will be searched.

6.	In the Port number field, type the port number for this LDAP server in this text box. By default, the port number is 389.

7.	In the Maximum number of hits field, type the maximum number of LDAP server entries you would like returned from the search. By default, 100 entries will be returned.

8.	Select the Need to login check box if you need to log in to the LDAP server.

9.	In the User ID field, type your user ID for the LDAP server.

10.	Click OK.


LDAP Screen

LDAP Server	Click the down arrow to see a list of available servers. Click a server to select it.
Edit Server List	Click this button if you want to add or edit a server.
Object	This field shows what piece of information the server will use to find a match. Click the down arrow to see a list of objects. Click an object to select it.
Criteria	This field shows whether the object will be included or excluded from the search process. The criteria can help you weed out unwanted matches. Click the down arrow to see a list of criteria. Click a criteria to select it.
Pattern	In this field, type what you want the server to find. For example, if you want to search for the name "James Miller," then you would type "James Miller" in the Pattern field.
Search	After typing the pattern, click the Search button to begin the search process. Matching entries will appear in the search results box.
Clear Search	Click this button to remove any changes to the Pattern field.
S	Indicates an address.
Name	Name of the person associated with the entry.
E-mail Address	E-mail address of the person associated with the entry.
Company	Company with which the entry is affiliated.
Phone Number	Phone number of the person associated with the entry.
Search Results Box	Area in which the search results are displayed.
Items:	Shows how many matches are displayed in the search results box.


External Address Books

External address books are comma-delimited text files. Users can connect to the file and retrieve the latest update to the address book.

More:

Creating an External Address Book

Adding an External Address Book

Accept Update Notifications

Removing an External Address Book


Creating an External Address Book

An external address book is a comma-delimited text file. For example:

joe@company.com,mary@company.com,bob@company.com,betty@company.com

After creating the file, place it in the appropriate location.

See Also

Adding an External Address Book

Accept Update Notifications


Adding an External Address Book

1.	In Mailbox Properties, click Address Book.

2.	In the External Address Books area, click Add to add the address book.

3.	In the Open dialog box, find the external address book file.

4.	Click Open when the name of the file appears in the File name box. The file name will appear in the External Address Book box.

5.	Select the Accept Update Notifications check box if you want the external address book automatically updated (See Accept Update Notifications below).

6.	Click OK in the Address Book tab.

7.	Press Shift+F2 to import the file to your address book.

After importing the external address book, press Shift+F2 any time you want to update all of your external address books.

The external address book stays in your address book until you remove the file from the list in the Address Book tab.

See Also

Removing an External Address Book

Creating an External Address Book

Accept Update NotificationsAccept Update Notifications


Accept Update Notifications

When you select Accept Update Notifications, it allows the external address book administrator to send messages that will automatically update all external addresses in your address book.

To do this, the administrator will compose a message to you. Within the message, the administrator will press the keys Shift+F2. This will set up a flag in the message header. When Calypso receives a message with this flag, Calypso will automatically connect to the external address book file and update your external addresses.


Removing an External Address Book

External addresses will stay in your address book until you remove the external address book file from the Address Book tab.

1.	In Mailbox Properties, click Address Book.

2.	In the External Address Books list, click the file you want to remove.

3.	Click Remove.

The addresses will be removed from your address book when you close your mailbox.


Printing the Address Book

You can print all addresses in your address book or print selected addresses.

1.	In the mailbox folder list, double-click Address Book to see a list of every address in your address book or click an Address Book subfolder to see its contents in the summary list.

2.	In the summary list, select the addresses you want to print.

Hint

Select an address then press Ctrl + A to select every address in the summary list.

3.	Click Print [image].


vCards

vCards are electronic business cards that include information like name, address, telephone and fax numbers, and e-mail and Web addresses. They typically have a .vcf extension.

You can include vCard in your Calypso address book without retyping the vCard's information.

More:

Creating and Sending Your vCard

Modifying a vCard

Removing a vCard

Sending a vCard (Not Your Own)

Receiving, Viewing, and Saving a vCard


Creating and Sending Your vCard

In Calypso, vCards are based on entries in the Calypso address book.

1.	Create an address book entry. For more information about creating an address book entry, see Creating an Address Entry.

2.	In the mailbox folder list, click Address Book.

3.	In the summary list, right-click the entry you want to use as your vCard.

4.	Click Set as vCard for Account, then click the appropriate account.

To send the vCard with all outgoing messages, open the Outgoing Mail tab in Account Properties then select the Include vCard when sending messages check box. Do this for each account you have specified a vCard. If you do not want to send the vCard with a particular message, clear the Send vCard check box at the bottom of Compose view.

The opposite of sending the vCard with all outgoing messages is to send it only with particular messages. To selectively send the vCard, clear the Include vCard when sending messages check box in the Outgoing Mail tab of Account Properties. When you want to send the vCard, select the Send vCard check box at the bottom of Compose view.


Modifying a vCard

In Calypso, vCards are based on entries in the Calypso address book.

To modify your vCard's information, simply modify your Calypso address book entry. For more information about modifying an address book entry, see Modifying an Address Entry.


Removing a vCard

1.	In the mailbox folder list, click Address Book.

2.	In the summary list, right-click the entry you are using for the vCard.

3.	Click Set as vCard for Account, then remove the check mark next to the appropriate account.

The vCard will no longer be sent with outgoing messages from the account.


Sending a vCard (Not Your Own)

To send your vCard with outgoing messages, see Creating Your vCard.

To send any other address book entry as a one-time vCard attachment:

1.	Open Compose view.

2.	In Mailbox view, click Address Book in the mailbox folder list.

3.	In the summary list, drag the appropriate address entry to the Compose view.

The entry will become a vCard attachment with a .vcf extension.


Receiving, Viewing, and Saving a vCard

vCards arrive as message attachments with a .vcf extension. In Mailbox view, you will know that a message has a vCard attached when you see the [image] icon.

In Message view, right-click the vCard attachment.

Open	Opens the vCard using your system's default vCard viewer.
Add Address	Opens the Calypso New Address dialog box. Type an alias for the entry and click Save to save the vCard in the Calypso address book.
View	Opens the Calypso New Address dialog box. Type an alias for the entry and click Save to save the vCard in the Calypso address book.
Save As	Saves the vCard as a file with a .vcf extension.


Delete Mail

Deleting messages helps clear your mailbox and your mail server of unneeded messages.

When you delete a message you must be aware of the implications related to the Internet mail server and Calypso. There are two things to consider:

•	Is the message still on the Internet mail server?

•	Will the deleted message be moved to the Wastebasket folder?

 Learn more about deleting mail


About Deleting Mail

When you check mail, by default Calypso downloads the entire message (header and body) to your Received Mail folder and keeps a copy of the message on the mail server. The message will stay on the server until you remove it.

When you delete a message from a folder, by default Calypso moves the message to the Wastebasket. The message remains in the Wastebasket until you manually delete it. You can change these defaults through the properties in the Incoming Mail and Wastebasket tabs.


Deleting a Message from the Computer

To delete a selected message, click Delete [image].

See Also

Deleting a Message Locally

Discard a Message.

Hint

You can delete multiple messages simultaneously. To delete selected messages throughout the summary list, press Ctrl while clicking the messages. To delete a block of messages from the summary list, press Shift and the up or down arrow keys.


Manually Deleting a Message from the Mail Server

Mailbox View

If a message has the lightning bolt [image] icon next to it, then the message is still on the mail server. When you delete a message from the server, the copy on your computer is not affected.

To delete the message from the mail server:

1.	Click the message in the summary list.

2.	From the Messages menu, select Delete Options, then Delete From Mail Server Now to immediately delete the message from the mail server.

– or –

From the Messages menu, select Delete Options, then Mark to Delete from Mail Server to delete the message the next time Calypso connects to the mail server. The Server icon [image] changes to gray [image] to indicate that the message is scheduled to be deleted.

To mark all messages in a folder for deletion from the mail server:

•	In the mailbox folder list, right-click the folder then click Mark All Messages To Delete From Mail Server.

The messages will be deleted the next time Calypso connects to the mail server.

Message View

•	Select the Mark to delete from mail server check box in the message header. The message will be deleted the next time Calypso connects to the mail server. The yellow Server icon [image] changes to gray [image] to indicate that the message is scheduled to be deleted.


Automatically Deleting Messages from the Mail Server

You can decide what happens to the message on the mail server when it is copied to your computer.

1. 	Open Account Properties.

2. 	Click Incoming Mail tab.

3. 	Under Mail Storage you can select:

•	Leave message on the mail server after it is retrieved. The message will remain on the server until you remove it.

•	Delete message from the mail server after it is retrieved. By default, this option is selected. This option automatically removes the message from the server when it is copied to your computer.

4. 	Click OK to save your changes.

See Also

Modifying Wastebasket Properties


Deleting a Message Locally

If you use more than one computer to access your Calypso mailbox, you may want to delete some messages locally (that is, from your computer), but not from the server.

Deleting messages locally can help reduce the amount of mail in a received mail folder while still retaining the message for later reference.

1.	Click the message in the summary list.

2.	From the Messages menu, select Delete Options, then Delete Local Only.

When the message is deleted locally, the message body is deleted from your computer while the message header is moved to a Wastebasket subfolder called Deleted Locally. The original message remains on the mail server.

You cannot delete the message from the Deleted Locally subfolder until you delete it from the mail server.


Deleting messages locally reduces the amount of mail in a received mail folder while still retaining the message on the mail server for later reference.

When the message is deleted locally, the message body is deleted from your computer while the message header is moved to a Wastebasket subfolder called Deleted Locally. The original message remains on the mail server.


To Permanently Delete a Message After It Has Been Deleted Locally

1.	In the mailbox folder list, click Wastebasket.

2.	Open the Deleted Locally subfolder.

3.	In the summary list, click the message you want to delete from the mail server.

4.	From the Messages menu, select Delete Options, then Delete from Mail Server Now or Mark to Delete from Mail Server.

5.	You may be prompted to confirm the action. Click Yes.

Note

When you select Delete from Mail Server Now, Calypso will immediately connect to the mail server and delete the message.

When you select Mark to Delete from Mail Server, Calypso will delete the message the next time it connects to the mail server.


To Retrieve a Message That Has Been Deleted Locally

1.	In the mailbox folder list, click Wastebasket.

2.	Open the Deleted Locally subfolder.

3.	In the summary list, right-click the message you want to retrieve from the mail server, then click either Retrieve from Mail Server Now or Mark to Retrieve from Mail Server.

The message will be retrieved and placed in your received mail folder.

Note

When you select Retrieve from Mail Server Now, Calypso will immediately connect to the mail server and retrieve the message.

When you select Mark to Retrieve from Mail Server, Calypso will retrieve the message the next time it connects to the mail server.


Wastebasket Folder

By default, Calypso moves all deleted messages to the Wastebasket folder where they remain until you empty the Wastebasket. You should periodically empty the Wastebasket to delete old messages permanently.

1.	Click Empty Wastebasket [image] to permanently delete the messages in Wastebasket.

2.	Click Yes to confirm the action.

The Wastebasket folder has a subfolder called Deleted Locally. When you delete a message locally, the message header is moved to the Deleted Locally subfolder. You can either retrieve the message from the subfolder and read it, or delete the message from the mail server.

Messages in the subfolder will not be deleted when you empty the Wastebasket. You must delete the message from the mail server to remove it from the subfolder.

Note

Messages that are discarded are not sent to the Wastebasket.


Modifying Wastebasket Properties

In addition to selecting how you want the message handled at the server when it is copied to your computer, you will need to select what happens to the message when it is deleted from your computer.

1. 	Open Mailbox Properties.

2. 	From the Wastebasket tab, select either:

•	Move deleted messages to the Wastebasket. With this option, a deleted message will move to the Wastebasket folder.

•	Delete messages from mail server and do not move to Wastebasket. This option will remove the message permanently when you delete it. Select the check box if you want Calypso to confirm that you want to delete the message.

3. 	Select other options as needed. For a complete explanation of items in the Wastebasket tab, use 'What's This?' Help [image].

4. 	Click OK to save your changes.

Note

These options do not affect messages deleted locally.


Discard a Message

Discarding a message permanently deletes the message from your computer and the mail server.

1.	Click the message in the summary list.

2.	From the Messages menu, select Delete Options, then Discard Message.


Sort Messages Within the Summary List

You can sort messages in the summary list according to any of the column headings. Click the column heading to sort the messages.

When you click a column heading, an up arrow ( · ) or down arrow ( · ) appears on that heading. This indicates two things:

•	The message list is sorted on this column.

•	Messages are sorted in ascending ( · ) or descending ( · ) order.

Click the column heading again to toggle between ascending and descending order.

When sorting under Subject, Calypso ignores the "Re:", "Fw:", and "Fwd:" tags. This is done so that related messages can be sorted together.

Note

Date and Time are sorted together.


Save Messages As a Text File

Calypso can easily save messages to an archive file. This feature helps you to save messages for later reference.

More:

Saving a Mailbox

Saving a Folder

Saving a Message

Importing a Calypso Archive File


Saving a Mailbox

To save all messages in your mailbox to an archive file:

1.	In the Mailbox menu, click Save to Archive. The Archive Message dialog box appears.

2.	In the Archive file name field, type the archive file path.

3.	Select which accounts will have messages saved to an archive file.

4.	Select the Save Attachments check box if you want to save attachments along with the messages.

5.	Select this check box if you want to include Wastebasket messages in the archive file.

6.	Click OK to save the folder's messages to an archive file.

For a complete explanation of items in the Archive Message dialog box, use 'What's This?' Help [image].


Saving a Folder

To save a folder and all its messages to an archive file:

1.	Click the folder in the summary list.

2.	In the Mailbox menu, click Folders then Save to Archive. The Archive Message dialog box appears.

3.	In the Archive file name field, type the archive file path.

4.	Select which accounts will have messages saved to an archive file.

5.	Select the Save Attachments check box if you want to save attachments along with the messages.

6.	Select the Include subfolders check box if you want to include subfolder messages in the archive file.

7.	Click OK to save the folder's messages to an archive file.

For a complete explanation of items in the Archive Message dialog box, use 'What's This?' Help [image].


Saving a Message

To save selected messages from a folder to an archive file:

1.	Click the message in the summary list.

2.	In the Messages menu, click Save to Archive.

3.	In the Save As dialog box, enter the archive file path.

4.	Click Save.

You can continue to add messages to this archive file as needed. The newly added message will be appended to the end of the file.

Hint

You can select multiple messages simultaneously. To select messages throughout the summary list, press Ctrl while clicking the messages. To select a block of messages from the summary list, press Shift and the up or down arrow keys.


Importing a Calypso Archive File

You can import any RFC 822-compatible file.

1.	In the Mailbox menu, click Import Messages.

2.	Click Calypso Archive (RFC 822 Compatible).

3.	Type the path to the archive file in the RFC file path box. Click Browse [image] to search for the file.

4.	Select the account in which to import the archive file.

5.	If you want the messages added to a specific folder, click Browse [image] to choose a folder.

6.	Select the import options that apply. For more information about each option, use the 'What's This?' help [image].

7.	Click OK.

The archive file will be imported into the designated location.


Search for a Message

When trying to find a particular message, you can search the message header and body for specific text, search for messages with a particular status such as unread or with attachments, or see all messages regardless of location or status.

To display all messages in a mailbox or folder, leave the Search text field empty and select Show all messages.

 Learn more about the Search Results folder


About the Search Results Folder

The Search Results folder temporarily holds messages found during a search.

•	If you close your mailbox, the search results will cleared.

•	If you conduct a second search, the results from the first search will be overwritten.

•	If you delete a message from the Search Results folder, the message will simultaneously be deleted from the Calypso system.

See Also

Clearing the Search Results Folder


Searching for a Message in an Active Folder

1.	Click a folder then in the Messages menu, click Search selected folder.

2.	Type a word or phrase you want to search for in the Search text field.

3.	Select whether you want to search for the word or phrase in the message header, body, or both.

4.	Select the Match case check box if you want capitals and lower case letters in the message to match those in the Search text box.

5.	Select the Match whole word only check box to search for occurrences that are whole words, and not part of a larger word.

6.	Select the Search subfolders check box if you want Calypso to search for the message in its subfolders.

7.	Select any options in the Message Attributes area. Use 'What's This?' Help [image] to learn more about individual options.

8.	Click Search.

Calypso displays the matching messages in the Search Results folder.

Note

To display all messages in a folder, leave the Search text field empty and select Show all messages.

See Also

Searching for a Message in All Folders

Grouping Messages

Refining a Search

Show References

Clearing the Search Results Folder


Searching for a Message in All Folders

To find a message in any folder:

1.	In the Messages menu, click Search all folders.

2.	Type the word or phrase you want to search for in the Search text field.

3.	Select whether you want to search for the word or phrase in the message header, body, or both.

4.	Select the Match case check box if you want capitals and lower case letters in the message to match those in the Search text box.

5.	Select the Match whole word only check box to search for occurrences that are whole words, and not part of a larger word.

6.	Select the Search Wastebasket check box if you want Calypso to search for the message in the Wastebasket.

7.	Select any options in the Message Attributes area. Use 'What's This?' Help [image] to learn more about individual options.

8.	Click Search.

Calypso displays the matching messages in the Search Results folder.

Note

To display all messages in a mailbox, leave the Search text field empty and select Show all messages.

See Also

Searching for a Message in an Active Folder

Grouping Messages

Refining a Search

Show References

Clearing the Search Results Folder


Grouping Messages

When you group messages, all the messages within a mailbox or a folder and its subfolders are shown in the Search Results folder.

1.	In the Messages menu, click Search all folders.

– or –

Click a folder then in the Messages menu, click Search in selected folder.

2.	Select the Show all messages check box.

3.	Select the Search Wastebasket check box if you want Calypso to include messages in the Wastebasket.

– or –

Select the Look in subfolders check box if you want Calypso to include messages in its subfolders.

4.	Click Search.

Calypso shows the messages in the Search Results folder.

See Also

Searching for a Message in an Active Folder

Searching for a Message in All Folders

Refining a Search

Show References

Clearing the Search Results Folder


Refining a Search

Use the Refine Search option to narrow the results of the last search.

1.	In the Messages menu, click Refine Search.

2.	Type a word or phrase you want to search for in the Search text field.

3.	Select whether you want to search for the word or phrase in the message header, body, or both.

4.	Select the Match case check box if you want capitals and lower case letters in the message to match those in the Search text box.

5.	Select the Match Whole Word Only check box to search for occurrences that are whole words, and not part of a larger word.

6.	Select any options in the Message Attributes area. Use 'What's This?' Help [image] to learn more about individual options.

7.	Click Search.

Calypso displays the matching messages in the Search Results folder.

See Also

Searching for a Message in an Active Folder

Searching for a Message in All Folders

Grouping Messages

Show References

Clearing the Search Results Folder


Show References

This feature helps you to see all messages that are related. For example, if Sam sends a message to Tina, then Tina replies, then Sam forwards the message to Bob, all three messages are related.

1.	Click the message whose related messages you want to see.

2.	From the Messages menu, click Show References.

Related messages will appear in the Search Results folder.

See Also

Searching for a Message in an Active Folder

Searching for a Message in All Folders

Grouping Messages

Refining a Search

Clearing the Search Results Folder


Clearing the Search Results Folder

Messages will stay in the Search Results folder until you either delete the messages, remove the results from the folder, or conduct another search.

Deleting Messages

When you delete or discard messages from the Search Results folder, you also delete or discard them from the entire Calypso system.

Remove from Search Results

To remove a message from the Search Results folder without deleting the message, right-click the message in the summary list, then click Remove from Search Results. The message will be removed from the folder without being deleted from Calypso.

Conduct Another Search

If you conduct another message search, the results from the new search will replace the Search Results folder's previous contents.

See Also

Searching for a Message in an Active Folder

Searching for a Message in All Folders

Grouping Messages

Refining a Search

Show References


Filters

Filter definitions perform various actions on incoming and outgoing mail. This feature is useful if you send or receive many e-mail messages and want to organize them automatically.

A filter definition is made up of filter rules. A filter rule identifies a pattern that Calypso will look for in a message header and then takes action on that message. Actions can include running a program, saving a message as a text file, deleting the message, or routing the message to a folder or person.

For example, Sam Clark wants all his incoming university mail placed in a folder labeled "School." Sam would create a filter rule that looks for "university" in the From field of incoming messages. When Calypso finds a match, it places the message in the School folder. (See figure below.)

You can create as many filter rules as needed to sort your messages. The order of the filter rules within the definition determines which actions are accepted first.

While you can apply only one filter definition to an account, that definition can reference other filter definitions. This gives you greater control over how your mail is sorted.

Each account in your mailbox can have a different active filter, or you can activate the same filter definition for several accounts.

More:

Opening the Filter Folder

Creating a Filter Definition

Modifying a Filter Definition

Using Individual Messages to Modify a Filter Rule

Deleting a Filter Rule

Deleting a Filter Definition

Applying Filters Manually


Opening the Filter Folder

In the mailbox folder list, click Filter. A list of filters that you created appears in the summary list.


Creating a Filter Definition

Note

Use 'What's This?' Help [image] for information about individual options.

1.	In the mailbox folder list, right click Filter, then click New Definition. The Filter Definition dialog box appears.

2.	Type a descriptive name for the filter in the Filter definition name field.

3.	To make this filter definition your JunkYard filter, see Creating a JunkYard Filter. Otherwise, go to step 4.

4.	Click the Add button to create a filter rule.

5.	In the What Pattern to Search For field, type the character pattern that Calypso will use to search incoming and/or outgoing mail.

6.	If you are using only one pattern, the operator box should say Only.

If you would like to narrow or expand the filter pattern, click the Only arrow [image] and select an operator. Type a second character pattern in the second text box.

7.	Select the Match case check box if you want capitals and lower case letters in the filter pattern to match those in the message.

 Learn more about patterns and wildcards

8.	In the Filter Mode field, select whether you want the filter rule to apply to incoming mail, outgoing mail, or both.

9.	In the What Objects to Search field, select one or more of the filter objects. Calypso will search the selected objects in the message to find a matching filter pattern.

10.	In the What Action to Take field, select one or more of the filter actions. Use 'What's This?' Help [image] for information about individual actions.

 Learn more about running a program

11.	Click OK to add the filter rule to the filter definition.

12.	Repeat steps 4–11 to add another filter rule.

13.	In the Filter Definition panel, click a rule and use the Priority Up and Priority Down keys to arrange the rules. The order of the rules tells Calypso which filter action to accept first.

14.	Click Save when finished.

15.	To apply the filter definition to your mail, select the Apply selected filter definition check box in the Filter tab. The Filter tab is located in Account Properties.

See Also

Applying Filters Manually

Note

You may want to test the filter definition you created to ensure that your mail is being directed as you expect.


About Patterns and Wildcards

Filter patterns tell Calypso what to look for when it is searching your mail. A pattern may be a whole word or part of a string.

For example, if you use "university" as your pattern, Calypso will consider State University, clark@university.edu, (university), or university news as a match, depending on which objects you selected.

In other words, if you use "university" as your pattern, Calypso will look for "university" surrounded by non-alphanumeric characters. Non-alphanumeric characters can be spaces, periods, parentheses, commas, tabs, etc. If you want to search for all instances of the word, surrounded by non-alphanumeric characters or not, you may want to use wildcards.

Wildcards are symbols that stand for one or more characters. Calypso uses the asterisk symbol (*) to indicate wildcard characters. For example, "*mclark*" would refer to samclark, tomclarkson, pamclarke@univ.edu, mclark@home.net, and so on.

Use "*" before a pattern to indicate that other characters may precede it. Use "*" after a pattern to indicate that other characters may follow it.

If you are using only one pattern for your filter, the operator box should say Only.

If you are using more than one pattern, use the Boolean operators to narrow or expand your filter.

•	Click And to narrow the filter pattern by requiring that a second pattern of characters accompany the first in a message.

•	Click Or to broaden the filter pattern by requiring that either pattern be present in the message.

Note

Calypso ignores any spaces at the beginning or end of the pattern.


About Run Program

The Run Program option can initiate an application and provide information from the message to the application.

When creating a filter rule, specify the application to use and the part of the message to be included.

The command line in the Run Program field should include the path to the application, any options, and the following tokens:

<<SZ>>	= message size
<<DS>>	= date and time ("3/27/99 10:09AM" format)
<<DL>>	= date and time ("1999-03-27 10:09:50 -0500" format)
<<DT>>	= date only
<<TM>>	= time only
<<SJ>>	= subject
<<FR>>	= from alias
<<FA>>	= from address
<<TO>>	= to alias(es)
<<TA>>	= to address(es)
<<CC>>	= CC alias(es)
<<CA>>	= CC address(es)
<<BC>>	= BCC field
<<BA>>	= BCC address(es)
<<RT>>	= ReplyTo field
<<AC>>	= account name
For example, the Run Program field could contain a command line that sends the subject of a message to a pager. The filter rule might look like this:

Mode:	Incoming
Pattern:	user@company.com
Case:	Off
Objects:	From
Action:	Run program 'C:\program files\pager.exe <<SJ>>'
When the filter definition finds a matching filter pattern, the application will run.

WARNING

It is possible to place a message header token in the Run Program field without associating any specific program. When a matching message was found, the program listed in the message's header would be run.

For example, a filter rule has the following settings:

Mode:	Incoming
Pattern:	user@company.com
Case:	Off
Objects:	From
Action:	Run program '<<SJ>>'
An incoming message matches the filter pattern and has the subject of "netscape.exe". Based on the filter rule above, Calypso would start the Netscape program; however, if the subject were "deltree c:\", your hard drive would be erased.

Use extreme care if you place only a header token in the Run Program field.


Modifying a Filter Definition

1.	In the summary list, double-click the filter definition you want to change.

2.	Make any changes to the definition.

3.	To modify a rule that you have added to the definition, click the rule in the rules list, then click Modify. The Filter Rule dialog box appears.

4.	Make any changes to the rule. To disable the rule but not delete it, select the Disable this filter rule check box.

5.	Click OK to save your changes to the filter rule.

– or –

Click Cancel to return to the Filter Definition view without saving your changes.

6.	Click Save to save your changes and quit the Filter Definition view.

– or –

Click Duplicate to create a new filter definition based on this one. If you click Duplicate, the Filter Definition Name field will clear but the filter rules will remain. To create a new filter definition, type a new filter definition name and modify the filter rules if desired. Click Save.

– or –

Click Cancel to quit the Filter Definition view without saving your changes.


Using Individual Messages to Modify a Filter Rule

You can add a filter rule based on a message.

1.	Right-click the message.

2.	Click Add to Filter.

3.	In the Add rule to filter dialog box, select the appropriate filter rule from the Filter list.

4.	Create a filter rule. Refer to Creating a Filter Definition for help about creating a rule.

5.	Click OK to save the rule.

The filter definition will be applied to the message.


Deleting a Filter Rule

1.	Click Filter in the mailbox folder list.

2.	In the summary list, double-click the filter definition containing the rule you wish to delete.

3.	Click the rule in the rules list, then click Delete.

4.	Click Yes to confirm the action.

Note

To disable the rule but not delete it, select the Disable this filter rule check box.


Deleting a Filter Definition

1.	Click Filter in the mailbox folder list.

2.	In the summary list, click the filter definition you want to delete.

3.	Click Delete [image].

4.	Click Yes to confirm the action.


Applying Filters Manually

You can apply existing filter definitions to a message or folder.

To apply a filter definition to a message:

1.	Right-click the message.

2.	Click Filter then the filter name.

To apply a filter to a folder:

1.	Right-click a folder.

2.	Click Filter All Messages, then the filter name.


JunkYard Filter

A JunkYard Filter Definition takes action on unsolicited or unimportant messages. Once the JunkYard feature is configured, adding a message to JunkYard will create a filter rule based on that message. The next time you receive a message that fits the criteria in the filter rule, the filter actions will occur automatically.

When creating a JunkYard filter definition, you first create a base filter rule. The base rule is a model upon which new JunkYard rules are based. Calypso can create an initial JunkYard definition and base rule for you. This filter will move the message to the JunkYard folder and delete it from the server, using the From field of the message as the match criteria. You can modify this definition later.

The JunkYard filter can be modified and deleted like other filter definitions.

There are three ways to create a JunkYard filter.

•	Through the Filter folder.

•	Through the Messages menu.

•	By right-clicking the message.

More:

Creating a JunkYard Filter Through the Filter Folder

Creating a JunkYard Filter Through the Messages Menu or the Right-Click Menu

Adding Messages to the JunkYard


Creating a JunkYard Filter Through the Filter Folder

1.	Right-click the Filter folder and click New Definition.

2.	In the Filter Definition panel, type a name for the definition.

3.	Select the Select as JunkYard filter… check box. The base JunkYard filter rule appears. The rule will be used as a basis for all future JunkYard filter rules.

4.	In the What Objects to Search For field, select one or more of the filter objects. Calypso will search the selected objects in the message to find a matching filter pattern.

5.	Select the Match case check box if you want capitals and lower case letters in the filter pattern to match those in the object.

6.	In the What Action to Take field, select one or more of the filter actions. Use 'What's This?' Help to find out more about individual actions.

7.	Click OK.


Creating a JunkYard Filter Through the Messages Menu or the Right-Click Menu

1.	Click a message.

2.	In the Messages menu, click Add to JunkYard.

– or –

Right-click the message then click Add to JunkYard.

3.	If you want Calypso to create a base JunkYard filter rule based on the message, click Yes. The Filter Rule dialog box appears.

4.	Make sure that the pattern and actions are as you wish. For more information, see Creating a Filter Definition and About Patterns.

5.	Click OK. The rule will be added to the JunkYard definition and applied to the selected message. By default, the message will be moved to the newly created JunkYard folder.

When you use this method, Calypso creates three things:

•	A JunkYard folder containing the message.

•	A JunkYard filter definition.

•	A base JunkYard filter rule. To modify this rule, open the JunkYard filter definition from the Filter folder, click the ***Base JunkYard Filter Rule*** rule, then click Modify.

See Also

Adding Messages to JunkYard


Adding Messages to the JunkYard

1.	Right-click a message then click Add to JunkYard. The Add Rule for Filter panel appears.

2.	Make sure that the pattern and actions are as you wish. For more information, see Creating a Filter Definition and About Patterns.

3.	Click OK to save the filter rule.

Note

If you do not want to see the Add Rule for Filter panel every time you add a rule, clear the Display Filter Rule… check box on the JunkYard Filter Definition panel.

By default, Calypso creates a JunkYard folder when you create a JunkYard filter through the Messages menu or by right-clicking. If you change the base JunkYard filter rule, you may need to check this folder for remaining messages.


Window Layout

Calypso gives you flexibility when reading your mail. You can change the default Mailbox view layout in the Window menu.

1.	Click the Window menu then click Window Layout.

2.	Click the desired window layout.

3.	Click the button that corresponds to the pane layout you want. In other words, choose where to have the mailbox folder list, summary list, and preview box appear.

4.	Click OK.


Customizing Calypso - Toolbar
Toolbar

Choose one of the following topics.

More:

Adding and Removing Buttons to the Toolbar


You can change the look of the toolbar buttons through the Window menu.

1.	Click the Window menu then Toolbar.

2.	Click one of the following options:

Large	Changes the toolbar buttons to large buttons.
Large with Text	Changes the toolbar buttons to large buttons with text.
Small	Displays small toolbar buttons with no text.
None	Hides the toolbar.


Adding and Removing Buttons to the Toolbar

You can add buttons to the toolbar to make accessing certain functions easier.

1.	Click the Window menu then Customize.

2.	To add buttons to the toolbar, click a button in the Available buttons area then click Add.

3.	To change where new buttons are displayed, click the button then click Move Up or Move Down to position the button within the toolbar.

4.	To remove buttons from the toolbar, click a button in the Toolbar buttons area then click Remove.

To return the toolbar to the default configuration, click the Window menu, then Toolbar, then Reset to Default.


International Options

Choose one of the following topics.

More:

Character Set Support

Default Character Set

Select a Character Set on a Message-by-Message Basis

Font Association

International Character Set Problems

Install an International Dictionary


Character Set Support

Select the character set to use when composing or viewing a message. This option is frequently used when composing or viewing mail in languages other than English.

The character set is sent in the message header so that the recipient can display the message using a font that they have associated for that character set.

•	How to select a default character set.

•	How to select a character set on a message-by-message basis.


Default Character Set

To select a default character set that will be used when composing a new message:

1.	Open Mailbox Properties.

2.	In the Character Sets tab, click the down arrow [image] to see a list of available character sets.

3.	Click a character set to select it.

4.	Click OK.


Select a Character Set on a Message-by-Message Basis

1.	In Message or Compose view, click the Options menu.

2.	Click Character Encoding.

3.	Click the encoding type you want to use.

If you have not associated a font with the character set, you will be prompted to do so.

Note

Calypso is pre-configured to use the U.S. ASCII character set, unless printed quotable characters are in the message. In that case, the ISO 8859-1 (Latin 1) character set is used.

See Also

Font Association


Font Association

With Calypso, you can associate a display font with each available character set. When a message is viewed, the font associated with that messages' character set will be used.

Calypso has two independent font associations for each character set:

•	The font used when composing or viewing a message.

•	The font used in the preview box.

To associate a font with a character set:

1.	Open Mailbox Properties.

2.	In the Character Sets tab, click the down arrow [image] to see a list of available character sets.

3.	Click a character set.

4.	Click the Change Font button, click a font, then click OK.

5.	Repeat steps 2-4 for each character set needed.

6.	Click OK.

Note

By default, Calypso uses a 10-point Arial font for all character sets.

See Also

Character Set Support


International Character Set Problems

E-mail users in countries where English is not the primary language may have problems using accented characters in electronic mail. To minimize problems, be sure that Use MIME is selected in the Attachments tab in Mailbox Properties.


Install an International Dictionary

You can use a dictionary in another language as your default dictionary.

From Tidestone Technologies' Web site, download the desired dictionary. Depending on your system, place the dictionary file in the appropriate directory.

•	If your system is Windows 95 or Windows 98, place the dictionary file in your Windows system directory (C:\Windows\System).

•	If your system is Windows NT, place the dictionary file in your Windows system32 directory (C:\Winnt\System32).

Once the file is installed, you can change the default dictionary that is used to check spelling.


Display Font Options

Choose one of the following topics.

More:

Preview Box Font

Change Font


Preview Box Font

The preview box displays each message using a font that you have associated with that messages' character set.

To change the preview box font:

1.	In the Window menu, click Change Preview Font.

2.	Select the font.

3.	Click OK.


Change Font

You can change the font that you see in Compose or Message views.

1.	In Compose or Message view, click the Window menu.

2.	Click Change Font.

3.	Select a font, font style, and font size.

4.	Click OK.

Note

Others who receive this message will not see the changed font. The message will appear in their default font.


Display and Resize Columns

You can resize or choose to hide the columns in the summary list.

To resize a column, place the cursor on the column divider. The cursor will change to the resize cursor [image]. Hold down the left mouse button and drag the column divider to the left or right to change its width.

To hide a column, right-click the column header to see a list in which you can click the column header name to show or hide specific columns.


Customize Message Separators

When replying, forwarding, or redirecting a message, a short header announcing the date, time, and sender of the original message precedes the original text. You can change the information shown in the header through the Advanced Setting tab in Mailbox Properties. To do this, open Mailbox Properties, click the Advanced Settings tab, then click the Message Separators button.

1.	Click the Message Type arrow to choose the type of message you want to customize.

2.	Edit the text in the Beginning Separator box. The beginning separator appears at the top of the original message.

To insert data tokens in the separator, right-click in the box then click Insert Token. Click the token you want to insert.

3.	Repeat step 2 for the Ending Separator box. The ending separator appears at the end of the original message.

4.	Click OK to save your changes.


Word Wrap

To activate word wrap, select the Word Wrap check box in the Outgoing Mail tab in Account Properties.

Word wrap automatically inserts a carriage return at the end of each line of text. This helps to make the message readable on some e-mail systems.


PGP for Encryption

PGP helps ensure secure electronic communications. For those in the United States and Canada, PGP can be downloaded from www.nai.com/default_pgp.asp. Users in other countries should go to www.pgpi.com.

For more information about installing or setting up PGP, refer to these sites.

When you receive an encrypted message, the beginning and end of the message will state that it is an encrypted message.

In some cases, an encrypted message may contain an earlier encrypted message. For example, if Tina sends Sam an encrypted message, and Sam includes Tina's original message in his reply, Tina will receive Sam's encrypted message in addition to her original encrypted message. To decrypt embedded messages, simply repeat the decryption steps.

For more information about PGP, its functions or its operations, refer to the PGP online Help.

More:

Encrypting a Message

Sending Your Key to Others

Saving a Key That You Receive

Decrypting a Message in the Preview Box

Decrypting a Message in Message View

Saving a Decrypted Message


Encrypting a Message

Before you can send an encrypted message, you must have PGP installed and configured. You must have the recipient's public key in your key ring. You may want to encrypt to your default key so that you can read messages or files that you encrypt.

1.	Compose the message.

2.	Click Encrypt [image] to encrypt the message.

3.	Click Sign [image] to include a digital signature code.

4.	Click Send [image].

You may be asked to verify the recipients of the encrypted message. If the recipient keys are correct, click OK.

For more information about PGP, its functions or its operations, refer to the PGP online Help.


Sending Your Key to Others

You can send your public key to others in an e-mail message. This allows others to read encrypted messages from you.

1.	Right-click the PGP icon [image] in your tray, then click Launch PGPkeys.

2.	Select your key pair.

3.	From the Edit menu, choose Copy.

4.	In Calypso, click Compose [image] to start a new message.

5.	In the new message body, place the cursor in the desired area.

6.	From the Calypso Edit menu, choose Paste.

7.	Send the message.

After the recipient receives your public key, they can read encrypted messages from you.

For more information and other options about sending your public keys to others, refer to the PGP online Help.


Saving a Key That You Receive

A message containing someone's public key ring will start with a line that includes "PGP PUBLIC KEY BLOCK".

The phrase "KEY BLOCK" indicates a key.

1.	In the summary list, click the message containing the encrypted key

2.	From the Calypso PGP menu, click Decrypt message in preview window.

3.	In the dialog box, select the key you wish to save to your key ring.

4.	Click Import.

The key will be saved to your key ring.

For more information about sending and receiving public keys, refer to the PGP online Help.


Decrypting a Message in the Preview Box

1.	Select the message in the summary list.

2.	Click Decrypt [image].

3.	Depending on your settings, you may need to enter a password.

The message will be decrypted in the preview box only.

If you take the focus off of the message, the message will return to its encrypted state. If you open the message in Message view, it will return to an encrypted state. This is done so that sensitive material is not accidentally left unencrypted.


Decrypting a Message in Message View

1.	In Message view, click Decrypt [image].

2.	Depending on your settings, you may need to enter a password.

The message will be decrypted.

If you take the focus off of the message, the message will return to its encrypted state. This is done so that sensitive material is not accidentally left unencrypted.


Saving a Decrypted Message

1.	Open the received message in Message view.

2.	From the Edit menu, click Edit Message to activate this option. If it is already activated, a check mark will appear next to Edit Message.

3.	Decrypt the message.

4.	Click Save [image]. The message will be saved to the same folder in which it resided.


Folders

Each mailbox has a set of default folders which organize your accounts, messages, addresses, and other files. You can add folders to customize your mailbox as needed.

For example, Sam Clark has three e-mail accounts in his mailbox: work, home, and school. Sam may want to create three folders to organize his received mail. In the Received Mail folder, Sam would create a subfolder for messages received from his work account, a subfolder for messages received from his home account, and a subfolder for messages received from his school account.

The System folder stores some default system folders. Doing this will save space in your folder list. To set this option, open Mailbox Properties, click the Advanced Settings tab, then click Display Properties.

See Also

Filters

The folders appear on the left side of the Mailbox view in the mailbox folder list. Click a folder to open it and see its contents in the summary list.

The Calypso system folders are:

Mailbox	Stores all information related to how you send, receive and manage you e-mail.
Accounts	Stores all information related to the e-mail addresses within a Mailbox.
Address Book	Organizes e-mail addresses and information.
Auto-response	Stores replies that can be automatically sent to messages you receive.
Auto-response Subfolder	For every account in your mailbox, the Auto-response folder will have a subfolder. The subfolder has the same name as an account.  This subfolder lists who received your auto-response for that account.
Filter	Filters route incoming mail to other people, or to specific folders.
Pending	Stores messages that you have composed or modified but have not sent.  Also stores messages that were not sent successfully. A red "X" will appear over the folder. If you are working in Offline mode, outgoing messages will be stored in the Pending folder until you switch to Online mode.
Receive Mail	By default, incoming mail is placed in this folder. You can change where received mail is stored through the Filter tab in Account Properties.
Search Results	Temporarily stores messages that you have found using the search feature.
Sent Mail	Stores a copy of outgoing messages.
Signature	Stores signatures that can be appended to outgoing messages.
System	An optional folder that can store the Accounts, Auto-response, Filter and Signature folders. Doing this will save space in your folder list. To set this option, open Mailbox Properties, click the Advanced Settings tab, then click Display Properties.
Wastebasket	By default, messages that you delete are moved to this folder. To permanently delete a message, you should empty the Wastebasket.
Note

Calypso will remember your folder expansion even after you quit and reopen the program.


Creating a New Folder

You can create new folders in [image] <Mailbox Name>, Received Mail, Sent Mail, Junk Yard, and custom folders.

To create a new folder:

1.	Click a folder in the mailbox folder list. Click New Folder [image].

2.	Type the name of the new folder.

3.	Click OK to create the folder.

Note

To create a folder that is not a subfolder, click [image] <Mailbox Name> then New Folder [image].


Renaming a Folder

You can rename only those folders that you create. You cannot rename the system's default folders.

1.	In the mailbox folder list, right-click the folder to be renamed, then click Rename.

2.	Type the new name of the folder.

3. 	Press ENTER to save the new name.


Deleting a Folder

You can only delete folders that you create. You cannot delete the system's default folders.

1.	In the mailbox folder list, right-click the folder to be deleted, then click Delete.

2.	Click OK to confirm the action.


Moving a Message Between Folders

You can move a mail message from one folder to another. To do this:

1.	In the mailbox folder list, click the folder containing the message you want to move.

2.	In the summary list, click and hold the message you want to move.

3.	Use the mouse to drag the selected message across the screen to the destination folder. A [image] symbol appears when the mouse pointer is located over a valid destination folder.

4.	Release the mouse button to place the message in the destination folder.

Note

You cannot move messages into some of the system's default folders.

You can move more than one message at a time. To move a block of messages, press and hold the Shift key and use the up and down arrows to select the messages. To move selected messages, press and hold the Ctrl key then click the messages you want moved.


Moving a Folder to Another Folder

You can move entire custom folders into other folders. To do this:

1.	In the mailbox folder list, click the folder that you want to move.

2.	Use the mouse to drag the selected folder across the screen to the destination folder. A [image] symbol appears when the mouse pointer is located over a valid destination folder.

3.	Release the mouse button to place the folder in the destination folder.

Note

You cannot move folders into some of the system's default folders.


Changing the Default Folders

By default, Calypso places copies of outgoing mail in the Sent Mail folder and places incoming mail in the Received Mail folder.

To change where mail is stored:

•	You can create a filter to automatically move mail to custom folders.

•	You can choose new default folders from Account Properties. Click the Filter tab for options.

•	You can keep copies of replies and forwarded messages with the message to which you replied. This option is located in the Outgoing Mail tab of Account Properties.


Default Mailbox

When you make Calypso your default e-mail program, you can open it from other Internet applications such as Web browsers. For example, instead of using the browser's default mail program, you can use Calypso and have access to your address book, signatures, and other features.

1.	Open Mailbox Properties.

2.	Click the Mailbox Status tab.

3.	In the Default E-mail Program section, select the check box to make Calypso your default e-mail program.

4.	If you have more than one mailbox, click the down arrow [image] to see a list of available mailboxes.

5.	Click a mailbox to select it.

6.	If you are using Netscape Navigator, select the Load Tray Monitor check box.

7.	Click OK.


The icon tray is located on the right side of the task bar and includes the clock. When you select Load Tray Monitor, Calypso will place an icon in the icon tray. The icon will monitor your actions. If you start Netscape while Calypso is not running, the monitor will let Netscape know that Calypso is the default e-mail program.

You only need to select Load Tray Monitor if you are using Netscape Navigator.

Note

If you have selected that Calypso be hidden when minimized, then Load Tray Monitor must be selected.


Importing a Eudora Mailbox

Calypso allows you to import Eudora folders and messages into your Calypso mailbox. All user-created folders within Eudora will be recreated within Calypso. All messages will be placed in the following folders:

1.	From the Mailbox menu, select Import Messages, then Eudora.

2.	Select the file path containing Eudora.

3.	Select the Calypso account to associate with the imported messages.

4.	Click OK.

After the import is complete:

•	Messages in Eudora's Inbox will be placed in Calypso's Received Mail folder.

•	Messages in Eudora's Outbox will be placed in Calypso's Send Mail folder.

•	Messages waiting to be sent will be placed in Calypso's Pending folder.

•	Messages in user-created folders will be placed in a folder of the same name within Calypso.


Have Calypso Dial Phone Numbers

If you have a modem, you can use Calypso to dial any phone number.

Before Calypso can dial phone numbers for you, you must set up your computer and a modem for automatic phone dialing.

More:

Automatic Dialing Requirements

Dial a Phone Number


Automatic Dialing Requirements

1.	Set up a modem. For more information, refer to the Setting up a modem topic in your Windows documentation.

2.	Install a TAPI (Telephone Application Programming Interface) application. For configuration information, refer to the application's documentation.


Dial a Phone Number

1.	Use the mouse to select the phone number.

2.	Right-click the selection, then click Dial.

3.	If needed, type the phone number in the Number to be dialed box in the Edit Phone Number dialog box. The format of the phone number depends on your telephone application.

4.	Click OK to dial the number.

For more information about the telephone application, refer to the application's documentation.

Hint

For address book entries that include a phone number, you can right-click the entry in the summary list, click Dial, and automatically dial that entry's number.


Shortcut Keys

Key	Message and Compose View	Mailbox View
F1	Help	Help
F2	Address book	Rename selection
F3	Find next	Find next
F5		Check mail
F6		Check all accounts
F7	Spell check
F8		Toggle online/offline
F9	LDAP search	LDAP search
F12		Lock/unlock mailbox
Alt+A		Maximize preview (toggle)
Alt+D	Forward message	Forward selection
Alt+E	Edit menu	Edit menu
Alt+F	File menu
Alt+H	Help menu	Help menu
Alt+L	Reply-to-all	Reply-to-all selection
Alt+M	Format menu	Mailbox menu
Alt+P	PGP menu	PGP menu
Alt+R	Reply	Reply to selection
Alt+S		Messages menu
Alt+T	Redirect	Redirect selection
Alt+V	View header	View header
Alt+W	Window menu	Window menu
Alt+Z		Minimize preview box (toggle)
Alt+F4	Close message	Exit calypso
Ctrl+1	Return receipt	Sort summary list column 1
Ctrl+2	Opened receipt	Sort summary list column 2
Ctrl+3 to 9		Sort summary list columns 3 to 9
Ctrl+- (minus)		Toggle sort direction
Ctrl+A		Select all
Ctrl+C	Copy	Copy
Ctrl+D		Send selection
Ctrl+E		Reset new messages
Ctrl+F	Find	Find
Ctrl+H	Replace	Search messages in folder
Ctrl+I	Italic
Ctrl+K	Keep a copy	Search all messages in mailbox
Ctrl+L	Blind send	Search again
Ctrl+M		Compose a message
Ctrl+N	Attach	New mailbox
Ctrl+O		Show new messages
Ctrl+P	Print	Print
Ctrl+R		Mark read
Ctrl+S	Save	Compose signature
Ctrl+T	Move to folder	Move to folder
Ctrl+U	Underline	Mark unread
Ctrl+V	Paste
Ctrl+W	Show HTML
Ctrl+X	Cut
Ctrl+Y	Duplicate message
Ctrl+Z	Undo
Ctrl+F4	Close message
Ctrl+Page Up	Next message	Next message
Ctrl+Page Down	Previous message	Previous message
Ctrl+Tab	Go to attachment list
Ctrl+Insert	Copy
ESC	Close message
Shift+Delete	Discard message
Shift+F1	'What's This?' Help
Shift+F2	Update external address book	Update external address book
Shift+F3	View HTML source	View HTML source
Shift+{Reply}	Reply and insert header	Reply and insert header
Shift+{Forward}	Forward and insert header	Forward and insert header
Shift+{Redirect}	Redirect and insert header	Redirect and insert header


Hot Links

Calypso automatically highlights URLs and e-mail addresses found in incoming messages.

•	Click the highlighted URL to immediately launch your Web browser and connect to that site.

•	Click the highlighted e-mail address to open Compose view and have Calypso place the address in the To field.


Right-Click Options

Right-click options give you a fast way to access many of the features in Calypso.

To right-click, place your cursor over an item then click the right mouse button.

A menu appears. Click the option you want.


Menus

To find out about any menu option, use What's This? Help.

Click 'What's This?' [image] to activate the online Help. Guide the pointer to the item you want more information about, then click to read a short summary.


Reference Information - Toolbar
Toolbar

To find out about any toolbar option, use What's This? Help.

Click 'What's This?' [image] to activate the online Help. Guide the pointer to the item you want more information about, then click to read a short summary.

See Also

Customizing the Toolbar Buttons.


Icons

In the summary list, icons give you information about a message at a glance.

Following is a list of icons that can appear in the Status list:

	Indicates that you have read the message in Message view or that you marked this message as having been read.  If the icon has a "CC" on it [image], it indicates that your e-mail address was not specifically listed in the To field.  For example, you may be in the Copy field of a message, not the primary recipient. To turn this feature on and off, open Mailbox Properties, click the Advanced Settings tab, then click Display Properties. Select or clear the Show "copied" status icon check box.
	Indicates that you have not read the message or that you marked the message as having not been read. This icon appears even if you read the message in the preview box. If the icon has a "CC" on it [image], it indicates that your e-mail address was not specifically listed in the To field.  For example, you may be in the Copy field of a message, not the primary recipient. To turn this feature on and off, open Mailbox Properties, click the Advanced Settings tab, then click Display Properties. Select or clear the Show "copied" status icon check box.
	Indicates that you chose to retrieve the header only and that the message has been read or that you marked this message as having been read. If the icon has a "CC" on it [image], it indicates that your e-mail address was not specifically listed in the To field.  For example, you may be in the Copy field of a message, not the primary recipient. To turn this feature on and off, open Mailbox Properties, click the Advanced Settings tab, then click Display Properties. Select or clear the Show "copied" status icon check box.
	Indicates that you chose to retrieve the header only and the message has not been read or that you marked the message as having not been read. This icon appears even if you read the message in the preview box. If the icon has a "CC" on it [image], it indicates that your e-mail address was not specifically listed in the To field.  For example, you may be in the Copy field of a message, not the primary recipient. To turn this feature on and off, open Mailbox Properties, click the Advanced Settings tab, then click Display Properties. Select or clear the Show "copied" status icon check box.
	Indicates a message that you sent to someone.
	Indicates that the message will be sent the next time Calypso checks for new mail, but only if the message is in the Pending folder. The message will not be sent from any other folder.
	Indicates a message sent using the Blind Send feature.
	Indicates that there was an error while downloading the message from the server.
	Indicates that the message was not sent successfully.
@	Indicates an account.
	Indicates an address.
	Indicates an external address book.
	Indicates a mail template.
	Indicates a bulk mail entry.
	Indicates an available auto-response message.
	Indicates a filter definition.
	Indicates a JunkYard filter.
	Indicates a message saved to be completed later.
	Indicates a signature.
Following is a list of other icons and their meanings:

	Indicates that you have marked this message as a high priority.
	Indicates that you have marked this message as a medium priority.
	Indicates that you have marked this message as a low priority.
	Indicates that the message has an attachment.
	Indicates that the message has a vCard attached.
	Indicates that the message has a vCard and an attachment.
R	Indicates that you replied to this message using either the Reply or Reply to All command.
F	Indicates that you have forwarded this message to someone else.
	Indicates that you have redirected this message to someone else.
	Indicates that the message is currently stored on the mail server.
	Indicates that the message will be deleted the next time Calypso connects to the mail server.
	Indicates that the message is marked to be retrieved from the mail server the next time Calypso connects to the mail server.
	Indicates that the address is in the Favorites list.
	Indicates that there are unread messages in a subfolder.
	Indicates that there are unread messages in the folder.
	Indicates that there are messages with a follow-up status in a subfolder.
	Indicates that there are messages with a follow-up status in the folder.
	PGP tray icon. Right-click this icon to access PGP keys and PGP Help.


You can change the settings for an account in this area.


This tab lists the name of the account, the e-mail address associated with the account, the name that mail recipients will see in the From field, and the e-mail address to which recipients will reply.

To see a description of another tab, click the tab then use 'What's This?' Help.


This is the name you selected to describe the account. You can change the name of the account in this field.


This is the e-mail address you associated with this account. You can change this field by typing a new e-mail address.

This address does not have to be the same as your reply to address. You can change the reply to address by typing a new address in the Reply to address text box below.


This is the name you associated with your e-mail address during configuration. Recipients will see this name in the From field of messages they receive from you.

To change this field, type a new name in the text box.


If you would like incoming replies sent to an address other than your account address, type the address in the box. If you leave the box empty, a reply-to field will not be added to your outgoing messages. Recipients will reply to the originating e-mail address.

See also

About Reply-to Addresses


Click this button to change the password for this account.


Select the check box if you want Calypso to automatically enter your password when it checks for new mail. If you do not select the check box, you will be prompted for your account password the first time Calypso checks for new mail.


This tab shows information and options for the incoming and outgoing mail servers.

To see a description of another tab, click the tab then use 'What's This?' Help.


Type of incoming mail server. This field is for your information only.


This is the port through which the incoming mail service will connect to the server. Calypso assigns a value to this field based on the incoming mail server type you selected during mailbox configuration.


This is the user ID associated with this account on the incoming mail server. You can change this field by typing a new User ID in the text box.


This is the server name of the incoming mail server. You can change this field by typing a new server name in the text box.


Choose the method to use when logging in to the server. Your mail server must support APOP or SPA before you can use these options.


Type of outgoing mail server. This field is for your information only.


This is the port through which the outgoing mail will connect with the server.


This is the server name of the outgoing mail server. You can change this field by typing a new server name in the text box.


This area specifies information regarding the incoming mail server.


This area identifies the type, port, and server name of the outgoing mail server.


This tab specifies when messages are deleted from the mail server. It also specifies how much of the message is retrieved from the server when Calypso checks mail. You can change how you are notified of incoming mail in this tab.

To see a description of another tab, click the tab then use 'What's This?' Help.


Select the check box if you want to limit the amount of text that Calypso copies to your computer when a message is over a certain size.

Type new values in the text boxes to change the amount retrieved or to specify a different message size.


Select this option to leave messages on the mail server after they are copied into your mailbox.


Select this option to delete messages from the mail server after they are copied into your mailbox.


Select this option to retrieve both the message body and header when Calypso copies messages into your mailbox.


Select this option to retrieve only the message header when Calypso copies messages into your mailbox. The message body remains on the mail server until you open it in Message view.


Select the amount of text a message can have before Calypso converts it to an attachment.


Select this option to sound a bell when new mail arrives.


Select this option to play a sound file when new mail arrives.


This box displays the name of the sound file you selected. Click Browse to search your directory structure for a new sound file.


Click this button to search your directory structure for a '.wav' sound file.


Click this button to hear a sample of the sound file you selected.


Select this option to have no sound play when new mail arrives.


Select this check box to display a pop-up message notifying you when new mail arrives.


Choose whether or not to keep messages on the mail server after they are copied to your computer.


Choose how much of a message to retrieve from the mail server. If you have several large messages that take a long time to download from the server, you may want to just retrieve the header. If you retrieve the header only, you can browse the messages and delete them without ever downloading them from the server.


Select how you are notified of new mail. For sound files, click Browse to browse your directory structure for a sound file. Click Preview to hear a preview of the sound file.


This tab gives options for when mail is sent and presents preferences for outgoing mail. Use 'What's This?' Help for more information about each option within the tab.

To see a description of another tab, click the tab then use 'What's This?' Help.


Select this option to send outgoing messages immediately.


Select this option to send outgoing messages when Calypso connects to the mail server.


Click the Receipt Type arrow to choose a receipt that will send an acknowledgment when the intended recipient has received your message. Receiving a receipt does not guarantee that the recipient has read the message.

For more information about receipt types, see About Receipt Types.


Although a default domain name is optional, you will probably want to use one if you send the majority of your messages to the same domain name.

For example, assume Sam Clark sends most of his messages to the marketing department at work. Because he knows that the domain name of marketing's mail server is "work.com," that is the name he will use as the default domain name. Then when Sam sends messages to the marketing department, he will be able to omit the domain name part of his recipient's e-mail address. For example, when Sam sends a message to Sue Jones, Director of Marketing, he will be able to type "sue" instead of "sue@work.com."

Note, however, that an entry in the address book takes precedence over a value in the default domain name field. For example, assume Sam Clark already had a "sue@net.net" entry in the address book under the alias "sue." If Sam typed "sue" in an outgoing message, Calypso would send the message to "net.net," not to the default domain name "work.com."


Select options in this area to determine how mail is sent and what features are active.


This tab displays available default signatures for this account. You can compose a signature from this tab. You can also browse for a signature file and attach a signature to all outgoing messages for this account. The tab also displays the text of the active signature.

To see a description of another tab, click the tab then use 'What's This?' Help.


This field displays the text of the displayed signature. To change the signature, click the down arrow in the Current Signatures box, then click a new signature. Click Compose to create a new signature.


Displays a signature available for this account. Click the down arrow [image] to see other available signatures.


Click this button to browse your directory structure for a signature file.


Click this button to open the Compose Signature dialog box in which you can create a new signature.


Select this check box to attach the displayed signature to all outgoing messages for this account. No signature will be attached if the check box is clear. You can send a signature on a message-by-message basis. To do this, select a signature while in Compose view.


This area displays available signatures for this account. Click Browse to open a dialog box in which you can browse for a signature file. Click Compose to open a dialog box in which you can create a new signature. Select the Attach signature to outgoing mail check box to attach a signature to every outgoing message. The signature that will be sent is the one showing in the text box.


This tab lists available auto-responses, opens the Compose Auto-response dialog box, displays the text for the displayed auto-response, and activates the auto-response.

An auto-response can be used when you are not able to respond to incoming mail but would like the sender to know that the message was received and will be acknowledged later.

To see a description of another tab, click the tab then use 'What's This?' Help.


Click this button to open the Compose Auto-response dialog box in which you can compose an auto-response.


Click Reset to erase the record of who received your auto-response. Your active auto-response will be sent to everyone who sends you mail, whether they received the first auto-response or not.


Select the check box to send the displayed auto-response to all messages received by this account. You must select the check box and keep Calypso running for Calypso to send an auto-response.


Displays current auto-responses for an account. To change the auto-response, click the down arrow, then click an auto-response. Click Compose to create a new auto-response.


This field displays the text for the auto-response shown in the text box.


This area displays available auto-responses for this account. Use an auto-response when you are not able to respond to incoming mail but would like the sender to know that the message was received and will be acknowledged later.

Click Compose to open a dialog box in which you can create a new auto-response.

Calypso monitors the e-mail address of each incoming message. If the incoming address has not received an auto-response, then one is sent. If the sender has already received one auto-response from you, a second one will not be sent. Click Reset to send a new auto-response to addresses that have already received an auto-response, if that person sends you any more mail.


Change the default folders for sent and received mail and create a filter definition in this tab. A filter definition automatically routes mail according to your specifications.

To see a description of another tab, click the tab then use 'What's This?' Help.


Calypso places incoming mail into the folder displayed in the field.

By default, received messages are placed into the Received Mail folder. Received Mail will be the only folder available until you create a new folder using the New Folder command.

Click the Browse button [image] to select a new default folder.


Opens the Folder Browser dialog box where you can select a default folder to store received messages.


Calypso copies sent messages into the folder displayed in the field.

By default, sent messages are copied into the Sent Mail folder. Sent Mail will be the only folder available until you create a new folder using the New Folder command.

Click the Browse button [image] to change the Sent Mail folder.


Opens the Folder Browser dialog box where you can select a default folder to store sent messages.


This area displays available filter definitions for this account. A filter definition searches for particular patterns and automatically directs mail to a specified folder or person. Click Modify to change the filter definition displayed in the text box. Click Create New to create a filter definition.


Displays the name of a filter definition. Click the down arrow to see other available filter definitions.


Select this check box to activate the filter definition indicated for this account.

Click the down arrow to see other filter definitions available for this account.


Displays the filter rule(s) for the selected filter definition.


Click this button to open the Filter Definition dialog box in which you can create a new filter definition.


Click this button to change an existing filter definition. A filter definition is shown in the box next to this button. Click the down arrow [image] to see other existing filter definitions.


In this area, change the default folder for received mail. In the Folder Browser dialog box, right-click an item to create a new folder.


In this area, change the default folder for sent mail. In the Folder Browser dialog box, right-click an item to create a new folder.


Click an account name to view its properties.


If you choose User supplied as the authentication method, then press this button to complete or change the authentication user information.


If your outgoing mail server supports authentication methods, choose the method to use when logging in to the outgoing mail server.

If your outgoing mail server does not support authentication methods, choose None.

Use POP account will use the information provided in the Incoming Mail Server area.

Information for the User supplied option must be verified with your Internet service provider. If you choose User supplied, click the User Info button to complete the authentication user information.

Your mail server must support SPA before you can use the SPA authentication method.


Information in this panel must be verified with your Internet service provider. Type your user name in this field.


Information in this panel must be verified with your Internet service provider. Type your password in this field.


Information in this panel must be verified with your Internet service provider. Retype your password in this field.


You can still send mail from a paused account. By default, you will be prompted to confirm that you want to send mail from the paused account. To avoid the prompt, clear this check box.


This tab shows the name of the mailbox, checks for new mail, default e-mail program, places a shortcut to Calypso on the desktop, and changes the mailbox password.

To see a description of another tab, click the tab then use 'What's This?' Help.


Shows the name you selected for the mailbox at the time you created it.


Select this option to automatically check for mail at the interval you specify.


Displays the number of minutes between mail checks. To change the interval, clear the text box, then type a new number in the box.


Selecting this option turns off the automatic mail check and requires you to check for mail using the Check Mail command in the Mailbox menu.


If you select the check box, Calypso will create a shortcut to the mailbox on your Windows desktop.


Changes the password for this mailbox.


Select whether to automatically check for mail or manually check for new mail. If you choose to manually check for mail, you must click Check Mail in the Mailbox menu each time you want to check for new mail.


Type your mailbox password in the text box, then click OK.


Changes the password.


Type the current password.


Type the new password.


Retype the new password.


This tab indicates when messages are deleted.

To see a description of another tab, click the tab then use 'What's This?' Help.


Select how Calypso deletes mail.


Selecting this option will move all deleted messages to the Wastebasket folder.


Selecting this check box will delete all messages from the Wastebasket folder and the mail server when you exit Calypso. The messages will be permanently deleted. Messages in the Wastebasket subfolder will not be affected.


Select this option if you want Calypso to delete messages from the server the next time it connects to the mail server. Calypso will not place a copy of these messages in the Wastebasket folder. This feature does not affect messages deleted locally.


Select whether Calypso will prompt you when deleting messages.


Select this check box if you want Calypso to display a prompt when you delete a message.


Select this check box if you want Calypso to display a prompt when you delete a message locally.


Select this check box if you want Calypso to display a prompt when you discard (permanently delete) a message.


This tab specifies how addresses are added and managed in the Calypso address book.

To see a description of another tab, click the tab then use 'What's This?' Help.


Select this check box to automatically add the sender's e-mail address to the address book for each message you receive.


Select this check box to automatically add the recipient's address to the address book each time you send a message out. If the recipient's e-mail address is already in the address book, a duplicate entry will not be made.


Select this check box to display a prompt when you send a message to an unrecognized address. At the prompt, you can choose whether to add the unrecognized e-mail address to the address book.


Select one or more options to determine if addresses are automatically added to the address book.


This tab manages dictionaries and spell check properties.

To see a description of another tab, click the tab then use 'What's This?' Help.


The box displays a list of open custom dictionaries available for checking spelling.


Click this button to add a custom dictionary to the spell check feature.


Click this button to remove a custom dictionary from the list. This action will not delete the dictionary file.


Select this check box if you want Calypso to suggest alternate spellings each time a spelling error is found.


Select this check box if you want Calypso to ignore words that contain all uppercase letters while checking for spelling errors.


Select this check box if you want Calypso to ignore numbers while checking for spelling errors.


In this area, you can add or remove a custom dictionary from Calypso. Available custom dictionaries are shown in the Custom Dictionaries List.


Select one or more check boxes to determine how misspelled or unknown words are handled.


This tab specifies how you want attachments encoded, handled, and saved.

To see a description of another tab, click the tab then use 'What's This?' Help.


Select this check box if you want Calypso to encode outgoing attachments according to Multipurpose Internet Mail Extensions (MIME) specifications.


Select this option to encode the attachment using the UUEncode technique.


Select this option to encode the attachment using the Base64 technique. This is the default encoding method and should be adequate for most attachments. Because Base64 must be used in conjunction with MIME, this option will be unavailable if Use MIME is not selected.


Select this option to encode the attachment using the BinHex technique.


When you send an e-mail attachment, it gets broken into smaller pieces and modified to ensure smooth travel over the network. When the attachment gets to its destination, the modified pieces must be put back together before the attachment can be read by the recipient. This process is known as encoding and decoding, although it's usually referred to simply as encoding.

By default, Calypso encodes attachments using Base64 in conjunction with MIME. This default should be adequate for most attachments. However, since not all e-mail software programs are MIME-compliant, there is a chance that some recipients will not be able to read attachments encoded using the default. If your recipients don't understand attachments encoded with Base64/MIME, you should try another encoding method.


Click this button to browse your directory structure for a default directory.


Click this button to clear all the fields in the New Address dialog box. After the fields are cleared, you can type a new address entry.


Click this button to see the next entry.


Click this button to see the previous entry.


Alias of the entry. This is the short name or nickname you refer to when using this address. This field is never sent in an outgoing message.


E-mail address of the entry.


Full name of the person associated with the entry. By default, the contents of this field are sent in the outgoing message header. To change the default, open the Outgoing Mail tab in Account Properties.


Company to be associated with the entry.


Street address of the entry.


City to be associated with the address.


State to be associated with the address.


Zip Code (or postal code) to be associated with the address.


Country to be associated with the address.


Phone number of the entry.


Fax number of the entry.


You can include any comments about the entry in this field.


Click this button after you have typed and saved an address entry. Clicking this button will clear the Alias field so that you can create a new entry without retyping the fields.


Select this check box to add the active address to the Favorites list. The Favorites list provides a quick way to access frequently used addresses. While in Compose view, right-click the To, Copy, or Blind Copy field, then click Favorites to add a favorite address to an outgoing message.


This field displays the different address book subfolders. By default, Calypso shows the address entries. Click Bulk Mail or a group name to see the available entries.


Click an address entry in the summary list above, then click To to copy the entry into the To field.


Click an address entry in the summary list above, then click Copy to copy the entry into the Copy field.

Use Copy when you want to send a copy of a message to someone other than the primary recipient. The primary recipient will see the name or address of the person you sent a copy of the message to in the Copy field. If you do not want the primary recipient to know that you have sent a copy of the message to someone else, use the Blind Copy feature.


Click an address entry in the summary list above, then click Blind Copy to copy the entry into the Blind Copy field.

Use the blind copy feature when you want to send a copy of a message to someone, but do not want the message's primary recipient to know that you did.


Entries you have copied from the list are displayed here.

To copy an entry, click the entry in the summary list, then click To.


Entries you have copied from the summary list are displayed here.

To copy an entry, click the entry in the summary list, then click Copy.


Entries you have copied from the summary list are displayed here.

To copy an entry, click the entry in the summary list, then click Blind Copy.


Click an address entry in the To, Copy, and Blind Copy fields, then click this button to remove the entry from the field. The address will not be deleted from the address book.


Click this button to delete the entry.


After you have added the address entries to the To, Copy, and Blind Copy fields, click this button to return to Compose view and apply the address entries to the appropriate fields.


Type the name and path of a bulk mail file that you want to include in the address book.


Type the name of the bulk mail entry in this field. This name is for your use only and is used to help identify the entry.


Type the path for the bulk mail file in this field. Click Browse to search your directory for the file.


Click this button to search your directory for the bulk mail file.


Select the check box to add the bulk mail entry to the Favorites list. The Favorites list provides a quick way to access frequently used addresses. While in Compose view, right-click in the To, Copy, or Blind Copy field, then click Favorites to add a favorite address to an outgoing message.


Click this button to clear the fields so that you can create a new bulk mail entry. After the fields are cleared, type a new bulk mail name and path, then click Save.


Click this button to save your bulk mail entry. Click Close to quit the dialog box.


Type the mail template name in this field. This name is for your use only and is used to identify the mail template.


Type the group name in this field. This name is for your use only and is used to identify the group.


All available individual addresses are displayed in this field. Click an address then click the right arrow to move the address to the Group Members field.


The addresses that appear in this field will be added to the group. Click an address in the Available Members field, then click the right arrow to move the address to the Group Members field.


Click an address in the Available Members field, then click the right arrow to move the address to the Group Members field.


Click an address in the Group Members field, then click the left arrow to move the address back to the Available Members field.


Select the check box to add the group to the Favorites list. The Favorites list provides a quick way to access frequently used addresses. While in Compose view, right-click in the To, Copy, or Blind Copy field, click Favorites to add a favorite address to an outgoing message.


Click this button to clear the Group Name and Group Members fields so that you can create a new group.


Click this button to save the group. Click New to create a new group or click Close to quit the New Group dialog box.


Saves the active file.


Displays the Print Setup dialog box, where you can modify printer options.


Click this option to quit the message. Calypso will prompt you to save any changes.


Click this option to view the previous item located in the active folder.


Click this option to view next item located in the active folder.


Opens the Save As dialog box which allows you to save the active message as a text file.


Sends the active message.


Prints the item.


Opens the Address Book dialog box. In this box, you can move addresses into the To, Copy, or Blind Copy fields by clicking the address and then clicking the To, Copy, or Blind Copy button. Click OK for the entries you selected to appear in the corresponding fields of your outgoing message.


Click this option to use the text of the active message in a message that you create.

When you click Duplicate, the text of the active message is copied into the message body of the new message. You can then change the text as needed and send it out as you would an ordinary message.


Click this option to reply to this message. Your reply will be sent to the address in the From field.

When you reply to a message, Calypso opens a Reply dialog box in which the To and Subject fields are automatically filled in. You can modify these fields and add information to the Copy and Blind Copy fields.


Click this option to reply to this message. Your reply will be sent to the addresses in the From, To, and Copy fields.

When you reply to a message, Calypso opens a Reply dialog box in which the To and Subject fields are automatically filled in. You can modify these fields and add information to the Copy and Blind Copy fields.


Click this option to forward this message to other recipients.

When you forward a message, Calypso opens a Forward dialog box in which you must type the e-mail address of the recipient in the To field. You can type other addresses in the To, Copy, and Blind Copy fields.

Your name appears as the sender of the message.


Click this option to redirect this message to other recipients.

When you redirect a message, Calypso opens a dialog box in which you must type the e-mail address of the recipient in the To field. You can type other addresses in the To, Copy, or Blind Copy field. The name of the original sender appears in the From field.

The words "Redirected by: <Your Name>" appear at the beginning of the message. You can choose to hide this information in the Outgoing Mail tab located in Account Properties.


This list displays frequently used addresses. Right-click an address in the summary list, then click Favorites to add or remove an address from the list.


Click this option to select all the text in the message body. You can then use the commands Cut, Copy, Delete, and Paste.

Place the cursor in a message header if you want to select all of its contents.


Click this option to reverse the last editing action. The Undo command becomes unavailable if you cannot reverse your last action.


Click this option to remove the currently selected data from the document and to place it on the Clipboard. This command is unavailable if no data is selected.

Moving data to the Clipboard replaces the Clipboard's previous contents.


Click this option to copy selected data to the Clipboard. This command is unavailable if no data is selected.

Copying data to the Clipboard replaces the previous contents of the Clipboard.


Click this option to insert a copy of the Clipboard's contents at the insertion point. This command is unavailable if the Clipboard is empty.


Click this option to check your spelling. Calypso will check the message body for misspellings and give you the option of correcting each word.

You can add custom dictionaries in the Spell Check tab located in Mailbox Properties.


Click this option to repeat the most recent Find command.


Opens a window in which you can view the selected attachment. The attachment will be opened using the application associated with the attachment file type.


Opens the Save As dialog box in which you can save the selected attachment as a file in your directory structure.


Deletes the selected attachment from the active message.


Deletes the active message.


Deletes the active message from the mail server the next time Calypso connects to the mail server. This action does not affect any copy of the message residing on your computer.

The Server icon will change to gray to indicate that the message is scheduled to be deleted the next time Calypso connects to the mail server.

To immediately delete the message, return to Mailbox view and select Delete, then Delete from Mail Server Now in the Messages menu.


Use this feature to receive an acknowledgment when the message reaches the intended recipient's mail server. Receiving a receipt does not guarantee that the recipient has read the message.

While this feature is useful for selected messages, you should not use this feature for all messages you send because of the extra network traffic it generates.


Selecting this option allows you to send the same message to more than one recipient, with each recipient's address appearing by itself in the To field. No recipient is aware of any other recipient.

This feature helps you personalize mass mailings. You cannot include address entries in the Copy and Blind Copy fields when you select this option.


Click this option for Calypso to create an address book entry using the alias and e-mail address associated with the active message.


Click this option to create a filter rule based on the active message.


Click this option to create a JunkYard filter rule based on the active message.


Opens the Message Archive dialog box in which you can save the active messages to an archive file.


Click this option to display or hide the status bar. A check mark appears next to the menu item when the status bar is displayed.


Click this option to open the online Help.


Select this option to see Calypso version and copyright information. Also, you can register from this panel.


Alias or e-mail address of the person who sent you the message.


Date and time the message was either sent or received.


This field identifies the primary recipient(s) of the message.


This field identifies any secondary recipient(s) of the message.


This field identifies additional recipients of the message.

No recipient in the To or Copy fields will be aware of these recipients. No blind copy recipient will be aware of any other blind copy recipient.


Subject of the message.


Option that allows you to view the message header. This information is helpful when troubleshooting network problems.

Select the View header check box to view the message header.


This field identifies which of your e-mail accounts will send the message. Calypso supplies the name of the account based on information provided during setup. If you have more than one account configured for the mailbox, you may need to click the down arrow and click the correct account.


This field displays the name of the signature that will be attached to the message. Through the Signature tab in Account Properties, you can select a default signature for all messages sent from the active account.

Click the down arrow to see other available signatures. Click a signature to attach it to the outgoing message. Click None if you do not want a signature to go out with the message.


Select the check box to see the text of the active signature while you are in Compose view.


Select the check box to insert a copy of the original message into your reply.


Select the check box to close the Compose dialog box when you save a message.


Select the check box to close the compose dialog box when you send a message.


Displays words not found in any active dictionary.


When Always Suggest is selected in the Spell Check Properties tab, this field displays the most probable word to replace the word in the Not Found field. When Always Suggest is cleared, this field is empty.

Click Suggest to display the most probable word to replace the word in the Not Found field.


List of alternatives to the word in the Not Found field.


Accepts the spelling of the word in the Not Found field for this occurrence.


Accepts the spelling of the word in the Not Found field for all occurrences in the message.


Changes the spelling of the word in the Not Found field to match the spelling shown in the Change To field for this occurrence.


Changes the spelling of the word in the Not Found field to match the spelling shown in the Change To field for all occurrences in the message.


When Always Suggest is selected in the Spell Check Properties tab, this button is disabled until you modify the word in the Change To field.

If you're unsure of the spelling of the word in the Change To field, click Suggest to display alternate spellings.

When Always Suggest is cleared, click this button to display the most probable word to replace the word in the Not Found field.


Opens the Spell Check tab where you can set properties that affect how Calypso checks spelling.


Adds the word shown in the Not Found field to the active custom dictionary.


Displays the active dictionary. Click the down arrow to see a list of other available dictionaries.

Add a custom dictionary in the Spell Check tab in Mailbox Properties.


Cancels Spell Check and closes the dialog box. Clicking this button will not affect the Send function.


Click the attachment's file label to view the file. Right-click the label to see a shortcut menu.


Opens the Add Attachment dialog box in which you can select a file to send with the message.


Name of the file you want to attach. Type the full path, or click Browse to browse your directory structure for a file.


Opens a dialog box in which you can search your directory structure for the file you want to attach.


Name used to identify the active message.


In the address book list, click the type of address book you want to import, then click OK. If you are not importing addresses from Eudora, Exchange, Netscape, or a previous version of Calypso, you may want to convert the addresses to a delimited format then import the delimited file. For more information about delimited files, see Importing Existing Addresses.


Click this button to begin the import function.


Click this button to quit the Address Book Import dialog box without importing a new file.

If you have completed an import operation, click this button to return to Mailbox view.


This field shows you how many address records were imported.


This field shows you the total number of records in the imported file.


This field shows you how many address records were updated or were already found in the Calypso database.

Calypso checks for duplicate e-mail addresses and updates the Calypso record using the imported record.

For example, suppose you had the record "sam@work.com" in your Calypso Address Book. You imported an Microsoft Exchange file which also contained "sam@work.com". The Exchange record contained other information about "sam@work.com" that the Calypso record did not, such as telephone and fax numbers.

Calypso would update its own record using information in the Exchange record. A duplicate record would not be made.


This area displays the alias and the e-mail address for the entry being imported.


This field shows you the alias or nickname of the person whose address record is being imported.


This field shows you the e-mail address of the person whose address record is being imported.


Type the file name or path in the text box. Click the Browse button to search your directory for the file.


Click this button to search your directory for the delimited file you want to import.


Click the down arrow to see a list of delimiters that can be used. You can have comma, colon, semicolon, space, and tab delimited files.

See also:

Importing Existing Addresses.


Click this button to begin the import function.


Click this button to quit the Delimited File Import dialog box without importing any address records.


In the address book list, click the address book you want to import, then click OK. The file will be imported.


Click OK to begin the import function.


Click Cancel to quit the Exchange Import dialog box without importing address records.


Click OK to save any changes, close the dialog box, or start a function.


Click Cancel to close this dialog box without saving any changes or to cancel an action.


Click Close to close the window.


Click Save to save your work.


To quit, click Exit.


This panel alerts you that your Calypso evaluation period is about to expire. The panel gives information about how to contact Micro Computer Systems, Inc. to continue using the full-featured version.

Click OK to continue using Calypso until the activation code has expired.

Click Change Activation Code to open the Calypso Activation Code dialog box in which you can modify the current activation code.

Once the evaluation period has expired, click Calypso Lite to continue using a simplified version of Calypso. Calypso Lite is similar to the evaluation version, but does not support all features.

Click Exit Calypso to close Calypso.


Once the evaluation period has expired, click Calypso Lite to continue using a modified version of Calypso. Calypso Lite is similar to the evaluation version, but does not support all features.


Click this option to mail the connection and status record to someone. The record will be placed in the message body field in Compose view.

This option is useful if you need someone to review the record to help you troubleshoot connection problems.


This dialog box displays the connection and status history of the active mailbox.


Click this button to open online Help.


Click this option to delete the selected item. You can delete messages, folders, signatures, addresses, and more with this feature.


Click this button to cancel your connection to the server.


Select this option to keep a copy of messages you send.

You can also keep copies of messages on a message-by-message basis. To do so, click the Options button at the bottom of Compose view.

You can override the default sent mail settings by creating a filter rule or through the Outgoing Mail tab.


Select this option if you do not want to keep a copy of messages you send. If you decide to keep a copy of the message while you are creating it, click the Options button at the bottom of Compose view and click Keep a copy.


Select this check box if you want Calypso to ignore the spelling in paragraphs remaining from previous messages. By default, these paragraphs begin with a ">" character.

Clear the box if you want Calypso to check spelling in all paragraphs, regardless of when they were written.


Click this button to cancel the Send function and return to Compose view.


Select this check box if you always want Calypso to check spelling in your messages before they are sent. Clear the box if you do not want Calypso to check spelling in your messages before sending them.


Select the check box to automatically insert a hard return at the end of a line. You can specify the line breaks to be between 20 and 76 characters per line.


This tab helps you activate and configure Calypso Wireless.

To see a description of another tab, click the tab then use 'What's This?' Help.


Select the check box if you would like to activate wireless mode.


Type the IP address or server name of the server on which the Calypso Wireless Gateway resides.


Type the port number for TCP/IP communications with the Calypso Wireless Gateway.


This tab presents options for managing the connection with your mail server.

To see a description of another tab, click the tab then use 'What's This?' Help.


This area gives you options about starting Calypso in the Online or Offline mode.

When Calypso starts in the Online mode, it will communicate with the mail server as needed.

When Calypso starts in the Offline mode, all communication with the mail server is suspended until you switch to Online mode.


When Calypso starts in the Online mode, it communicates with the mail server as needed.


When Calypso starts in the Offline mode, all communication with the mail server is suspended until you switch to Online mode. All outgoing messages are stored in the Pending folder until you switch to Online mode.


This tab gives options for composing messages.

To see a description of another tab, click the tab then use 'What's This?' Help.


Select an option in this area to determine which account sends mail.


Select this option if you always want to use the last selected or accessed account to send your mail.


Select this option if you always want to use a specific account to send your mail. Choose the account from the list to the right of this option.


Select this option if you always want to choose an account from which to send each message.


Select the check box if you always want to see the contents of an attached signature when composing a message.


Click the down arrow to see a list of available accounts. Click an account to designate it as your default account for sending mail.


This section enables you to designate Calypso as your default e-mail program. This means that you can access Calypso from other Internet applications such as Web browsers.


Select the check box to specify Calypso as your default e-mail program. This means that you can access Calypso from other Internet applications such as Web browsers. Select the default mailbox from the list below this option.


Click the down arrow to see a list of available mailboxes, or click the Browse button [image] to search for a mailbox.


Click this button to search for a mailbox that will be used as your default mailbox.


Select the check box if you always want to use the Blind Send feature to send messages. Always using Blind Send means that you cannot place addresses in the Copy or Blind Copy fields. See Blind Send for more information.


Click this option to change the font used to display text in the preview box.


Delete only the copy of the message that resides in this mailbox. This action will not affect any copy of the message still residing on the mail server.


Click this option to change the text font for this session only.


Click this option to permanently change the text font.

Note

The font will be changed on your display only. Those who receive your message will not see your default font.


Click this option to toggle Calypso between Online and Offline mode.

When Calypso works in the Online mode, it communicates with the mail server as needed.

When Calypso works in the Offline mode, all communication with the mail server is suspended until you switch to online mode.

See Online and Offline Mode for more information.


Click this option to export your Calypso address book as an ASCII file.


Click this option to export your Calypso address book as a bulk mail file.


Make sure that the file name displayed is the name of the file in which you want the exported addresses to be located.


If the file name displayed in the text box is incorrect, click this button to browse for a different file name.


Click the down arrow to see a list of delimiters that can be used. You can have comma, colon, semicolon, space, and tab delimited files.


Click this button to begin the export function.


Click this button to quit the Delimited File Export dialog box without exporting any address records.


Select this check box if you want to delete messages from the mail server the next time Calypso connects to the mail server.


Select this check box if you want to specify a default directory for your saved items. Type the file path in the text box below.


Type the file path you want to use.


If you are using Netscape Navigator, select the check box to make Calypso your default e-mail program.

The icon tray is located on the right side of the task bar and includes the clock. When you select Load Tray Monitor, Calypso will place an icon in the icon tray. The icon will monitor your actions. If you start Netscape while Calypso is not running, the monitor will let Netscape know that Calypso is the default e-mail program.

You only need to select Load Tray Monitor if you are using Netscape Navigator.

Note

If you have selected that Calypso be hidden when minimized, then Load Tray Monitor must be selected.


Type the word or phrase you want to search for in the text box.


Select the check box if you want to search for the word or phrase in the message header.


Select the check box if you want to search for the word or phrase in the message body.


Select where you want Calypso to search for the matching text.


Select the check box if you want Calypso to search for the message in its subfolders.


Select the check box if you want capitals and lower case letters in the message to match those in the Search text box.


Select the check box to search for occurrences that are whole words, and not part of a larger word.


Click the button to find a matching word or phrase.


Select the check box to have Calypso initiate the connection to your ISP for such online actions as sending or checking mail.


Select this check box if you want Calypso to use any active connection rather than initiate your dial-up connection.


Click the down arrow to see a list of available dial-up accounts.


Select the check box if you want Calypso to automatically terminate the connection to the dial-up account after it has finished such online actions as sending or checking mail.

This feature will only be used if Calypso initiated the connection. If a connection was already active, it will not be terminated.


Click this button to set up the dial-up account for Calypso.


Click this button to change the dial-up entry's properties.


Click this button to create a dial-up entry.


This is the name that you use when you dial into your service.


This is the password you use to access your dial-up account. This feature will only be available if you select Remember Password.


Select the check box if you want Calypso to automatically enter your password when it dials into your account.


Select how Calypso should be minimized.


Select how Calypso should perform or display various options.


Select this option to have Calypso minimized to the icon tray, rather than to the taskbar.


Select this option to have Calypso minimized to the taskbar.


Select this option to have Calypso hide when minimized. This requires the use of Tray Monitor. All minimized mailboxes which have this option selected are managed through Tray Monitor.


Select this option to send an auto-response to people who match your filter rule. Click the Browse button [image] to select an auto-response.


Click this button to select an auto-response.


Select this check box to delete matching messages from the mail server.


Select this check box to retrieve matching messages from the mail server.


Select this option to mark matching messages as being read.


Select the check box to route matching messages through a different filter definition. Click the Browse button [image] to select a filter.


Click this button to select a filter definition.


Select this option to view or hide header information in the preview box.


Select this check box to combine all messages in Calypso into the Search Results folder.

This feature can be applied to the entire mailbox or to a specific folder. The active folder determines which messages will be searched. In other words, if you use Show all messages while in the Received Mail folder, it will find only those messages located in that folder or its subfolders.


Select options to further refine your search.


Select the check box if you want to search only unread messages.


Select the check box if you want to search only those messages with attachments.


Select the check box if you want only messages located on the server.


Click the button to clear all the message attributes.


Select the check box to search the Wastebasket for matching messages.


Click this option to see technical support options.


Use this feature if you want to keep a copy of the outgoing message. You can choose to automatically keep or not keep a copy of every message you send in the Filter tab located in Account Properties.


This tab provides function and display options not covered in other tabs.

To see a description of another tab, click the tab then use 'What's This?' Help.


Click this option to immediately check for new mail in all of your accounts.


Select this check box if you want to quit Message view when you delete a message. If this option is not selected, Calypso will display the next message in Message view.


This option will take the text used in the Search text field of Message Search and automatically place it in the Find What field of the Find dialog box.

This is useful if, after searching for your messages, you want to find a particular word in a document.

The Find and Find Next commands can be accessed through the Edit menu.


Select this option if you want to include filtering information in the Details list. Click the Details button to see the information.


This area gives you options about your connection method. Use 'What's This?' Help to read about individual options.


Select this check box if you want Calypso to check the message header for the matching filter pattern.


This line indicates what mailbox or folder is being searched.


Click this option to search every folder in the mailbox for a message. Calypso displays matching messages in the Search Results folder.


Repeats the last search you made. Calypso displays matching messages in the Search Results folder.


Select this option if you fail to log in or receive "access denied" errors when sending mail. With this option selected, Calypso will log in with the same name as the SMTP server.


Select this option to receive a prompt before starting a dial-up connection.


Select this option to receive a prompt before closing a dial-up connection.


This tab gives options for configuring your default character set and font association.

To see a description of another tab, click the tab then use 'What's This?' Help.


Select the character set to use when composing a new message.


Click the down arrow to see a list of available character sets.


Select a font to be used with each character set.


Click the down arrow to see a list of available character sets with which to associate a font.


Changes the font associated with the selected character set.


This tab gives options for backing up the mailbox.

To see a description of another tab, click the tab then use 'What's This?' Help.


Select the procedures for backing up a mailbox.


Select this check box if you want to back up your mailbox.


Displays the number of sessions between mailbox backups.


Select this check box if you want Calypso to display a prompt before it backs up the mailbox.


Type the file path you want to use for the backup copy of the mailbox.


Click this button to search your directory structure for a default backup file or path.


Select this check box if you want to mark a message as read after reading it in the preview box.


Displays the number of seconds the preview box has the focus before a message is marked as read. To change the duration, clear the text box then type a new number in the box.


Select this check box if you want Calypso to keep trying to connect to the mail server.


Displays the number of times Calypso should keep trying to connect to the mail server. To change the duration, clear the text box then type a new number in the box.


Displays the number of seconds Calypso should wait before trying to connect again. To change the duration, clear the text box then type a new number in the box.


Enter the duration for which Calypso will try to connect and exchange data with the Mail Server.


Displays the number of seconds during which Calypso will try to connect to the Mail Server. To change the duration, clear the text box then type a new number in the box.


Displays the number of seconds during which Calypso will try to exchange data with the Mail Server. To change the duration, clear the text box then type a new number in the box.


Select this check box if you want Calypso to set the read status of the incoming message to match the read status on the Mail Server.


Displays the number of characters per line before Calypso automatically places a hard return. To change this number, clear the text box then type a new number in the box.


Select this check box if you want the person's name to accompany their e-mail address in the To field. For example: "Sam" <sam@work.com>. By default, this option is selected.

If no name is associated with the e-mail address in the address book, only the address will be sent.


Select this check box if you want the JunkYard filter to be activated for this account.


Select this option if you want the JunkYard filter to be applied before all other filter definitions.


Select this option if you want the JunkYard filter to be applied after all other filter definitions.


Select the check box if you want to search only messages marked for Follow-up.


This line indicates what mailbox or folder is being saved to an archive file.


Type the file path for the archive file.


Click this button to search your directory structure for an archive file path.


Select which accounts will have messages saved to an archive file.


Select this check box if you want to save attachments along with the messages to an archive file.


Select this check box if you want to include Wastebasket messages in the archive file.


Select this check box if you want to include subfolder messages in the archive file.


Select this check box if you want to delete the message after it has been saved to an archive file.


Select this check box if you want this Filter Definition to be your JunkYard filter.


Select this option to permanently delete the message from the mailbox and mail server.


Select this option to clear the message follow-up flag.


Select this option to set the message follow-up flag to have a high priority.


Select this option to set the message follow-up flag to have a medium priority.


Select this option to set the message follow-up flag to have a low priority.


Select this check box if you want Calypso to check the message body for the matching filter pattern.


Select this check box if you want Calypso to check the message priority for the matching filter pattern.


Select this option if you want the filter rule to apply to mail you receive and send.


Selecting the check box will save a matching message to an archive file. In the text box, type the file path of the archive file. Click the Browse button [image] to select a file path.


Click this button to select an archive file path.


Selecting the check box will execute a program based on a matching message. In the text box, type the program you want to execute. Click the Browse button [image] to select a program.


Click this button to select a program.


Select this check box to automatically add the sender's e-mail address to the address book. Select the address book group in which you want to place the address book entry.


Select this check box to automatically remove the sender's e-mail address from the address group. Select the address book group containing the address that you want to remove.


This box displays the name of the address book group to which address book entries from matching messages will be either added or removed. Click the Browse button [image] to select name of address book group.


Selecting the check box will mark a matching message for follow-up.


Click the down arrow to see a list of available follow-up priorities.


Select this option to print matching messages.

The filter cannot print rich text (HTML) messages. The filter will print the plain text version of the message, if there is one.


Select this option to save attachments from a matching messages.


Click this button to select a file path for the attachment.


Select this option to discard (permanently delete) matching messages.


Opens a dialog box from which you can import messages from Eudora.


Click this option to back up and quit the mailbox. Any other open mailbox will not be affected.


Opens a window from which you can search the address book of an LDAP server.


Opens a dialog box from which you can add or remove buttons from your toolbar.


Resets the toolbar buttons to the default configuration.


Opens a dialog box from which you can rearrange the location of the mailbox folder list, summary list, and preview box.


This field displays the follow-up priority for this message. Click the down arrow to see a list of available follow-up priorities.


Click this button to create a new address book entry.


The toolbar buttons that appear in this field will be placed on the toolbar. Click a toolbar button in the Available Buttons field, then click the Add button to move the toolbar button to the Toolbar Buttons field.


All available toolbar buttons are displayed in this field. Click a toolbar button then click the Add button to move the toolbar button to the Toolbar Buttons field.


Click a toolbar button in the Available Buttons field, then click the Add button to move the toolbar button to the Toolbar Buttons field.


Click a toolbar button in the Toolbar Buttons field, then click the Remove button to move the toolbar button back to the Available Buttons field.


Click this button to move the active toolbar button up in the Toolbar Buttons field. The order of the toolbar buttons in the Toolbar Buttons field corresponds to the way they are presented in the toolbar.


Click this button to move the active toolbar button down in the Toolbar Buttons field. The order of the toolbar buttons in the Toolbar Buttons field corresponds to the way they are presented in the toolbar.


Type the file path of the Eudora directory.


Click this button to search your directory structure for the file path.


This field displays the account that will be associated with the imported messages. Click the down arrow to see a list of available accounts.


Click the option that represents the way you would like the three-way, Mailbox view to be arranged.


Click the option that represents the way you would like the mailbox folder list, summary list, and preview box to be arranged.


Select this option if you want Calypso to go to the next filter rule if a message matches this rule.


Select this option if you want the filter pattern to include the content of the object as well as other characters. In other words, the pattern will not be an exact copy of the object. A wildcard will be placed before and after the object to be used as the filter pattern.


Selecting the check box will play a sound file based on a matching message. In the text box, type the sound file you want to play. Click the Browse button to select a sound file.


Click this button to select a sound file.


Select this check box if you want the Filter Rule dialog box to appear when you create a JunkYard rule.


This field displays a list of configured LDAP servers.


Click this button to create a new LDAP server entry.


Click this button to edit the active LDAP server entry.


Click this button to delete the active LDAP server entry.


Click this button to move the active LDAP server entry up in the LDAP Servers field.


Click this button to move the active LDAP server entry down in the LDAP Servers field.


Type the description of the LDAP server. This description is for your use only and is used to identify the LDAP server.


Type the name or IP address of the LDAP server.


Type the directory in which the LDAP server should start searching. If this field is blank, all directories will be searched.


Type the port number for this LDAP server in this text box. By default, the port number is 389.


In this text box, type the maximum number of LDAP server entries you would like returned from the search. By default, 100 entries will be returned.


Select this check box if you need to log in to the LDAP server.


Type your user ID for the LDAP server in this text box.


Select an address in the entry list then click this button to modify the entry.


Inserts the selected signature into the body of a message. This feature overrides any default signature attachment.


Opens the Message Archive dialog box in which you can save all the messages in a mailbox to an archive file.


Changes the character set used for this message. Your default character set will not be changed.


Click this option to toggle an entry in and out of the Favorites list.

To make this command available, click an address entry in the summary list.


Click this button to select an address book group.


Select this option to disable the filter rule.


Shows the size of your mailbox file.


Shows where the mailbox file is stored.


This area shows information about your mailbox.


Choose which dictionary you want to use as the basis for spell check.


Click the arrow to choose which dictionary you want to use as the basis for spell check.


Click this to restart the spell check at the cursor's current location using the new standard dictionary.


Select this option to hide your personal information when you redirect a message to someone else. To the recipient, the message will appear to have come directly from its originator.


Select this option to store a reply in the same folder as the message to which you are replying. For example, by default all of your outgoing mail is stored in the Sent Mail folder. With this option selected, the reply could be stored in the Received Mail folder along with its related message.


Gives you options for minimizing Calypso.


Gives you options for displaying different types of message information.


Gives you options for including different types of information in outgoing mail.


Gives you options for changing the default language for Calypso.


Select this check box if you want to see full names in the Favorites list rather than aliases.


Select this check box if you want Calypso to prompt you when you delete messages from the Search Results folder. When you delete messages from the Search Results folder, you simultaneously delete them from the Calypso system.


Select how you want to handle outgoing attached files.


Select this option if you want attached files to become a part of the message. For more information about saving an attachment, see About Attachments.


Select this option if you want attached files to become a part of the message. For more information about saving an attachment, see About Attachments.


Select this option if you want attached files to be linked to the message. For more information about linking an attachment, see About Attachments.


Select this option if you want attached files to be linked to the message. For more information about linking an attachment, see About Attachments.


After selecting how to attach the file, click this button to set the option as the mailbox's default setting for all outgoing attachments.


This statement indicates that the e-mail address you are adding already exists with a different alias.


Select this check box to delete matching messages from your computer. The message may still reside on the mail server.


Shows the name of the file.


Shows the type of file.


Shows how the file is encoded.


Describes the attachment's contents so that the receiving e-mail client can display it properly.


Shows whether the attachment is to be displayed inline, that is, as part of the message, or as an external attachment.


Shows that the file is saved with the message.


Shows that the file is linked to the message.


Shows where the attachment is located.


Displays the filename in MS-DOS format which is eight characters with a three-character extension.


Select this option to stay connected after Calypso completes the first mail server activity with the mail server.


Select this option to disconnect after Calypso completes the first mail server activity with the mail server.


Select this option to receive a connection prompt after Calypso completes the first mail server activity with the mail server.


Click this button to make your selection the default setting for your dial-up account.


Click the arrow to choose what kind of outgoing message will use the separator information.


Edit information in this field.

Right-click in this field to select appropriate information tokens.


Edit information in this field.

Right-click in this field to select appropriate information tokens.


Opens a dialog box in which you can adjust the margins for printing messages.


Choose the unit of measurement to use.


Measures the margins in inches.


Measures the margins in centimeters.


Type the width of the left margin.


Type the width of the right margin.


Type the height of the top margin.


Type the height of the bottom margin.


Type the margin dimensions.


Select what kind of time stamp you want to see in the summary list.


Shows what time the message was received on the incoming mail server.


Shows what time the message was sent to the outgoing mail server.


Select summary list options.


Shows whether your address was listed in the To field. If not, you may have been copied on the message.

When this option is selected, a [image] or [image] icon will appear in the summary list to indicate that your address was not specifically listed in the To field.


Shows the mail time zone stamp in a shortened format.


Select folder list options.


Selecting this option will place an exclamation point (!) on folders with unread messages.


Selecting this option will place a flag [image] on folders containing messages with a follow-up status.


Moves the Accounts, Auto-response, Filter, and Signature folders to a folder named System. Doing this will increase the amount of space in your folder list.


Click the color bar to select a different color for hot links.


When including the original message in a reply, each line of the original message can be preceded by character or string.

The default character is ">". To change the character, type a new character or string in the text box.


When forwarding a message, each line of the forwarded message can be preceded by character or string.

The default character is ">". To change the character, type a new character or string in the text box.


Select the connection status for Calypso after it has completed communications with the mail server.

When the first mail server activity is complete, Calypso will optionally stay connected, disconnect without prompting, or prompt you to disconnect.


Click this option to set the dial-up properties.


Connect to the mail server using a modem. A dial prompt is optional.

When the first mail server activity is complete, Calypso will optionally stay connected, disconnect without prompting, or prompt you to disconnect.


Connect to the mail server using a LAN connection.


Connect to the mail server using the connection settings specified in Microsoft Internet Explorer 4.0. You must have Internet Explorer 4.0 or later installed for this option to be available.


Type the phone number you want Calypso to dial.


Shows when the recipient opened the message. Not available on all e-mail clients.


Inserts a file into the body of the e-mail message.


Select the check box to compose messages using HTML formatting.


External address books are comma-delimited text files available to Calypso users.


The file name of the external address book appears in this box.


Adds an external address book file to your mailbox.


Removes an external address book file from your mailbox.


When you select Accept update notifications, it allows the external address book administrator to send messages that will automatically update all external addresses in your address book.

To do this, the administrator will compose a message to you. Within the message, the administrator will press the keys Shift+F2. This will set up a flag in the message header. When Calypso receives a message with this flag, Calypso will automatically connect to the external address book file and update your external address book.


Select how you want to handle incoming attached files.


If Calypso receives a text attachment that is supposed to be shown in the message body (an inline disposition), selecting this option will show it as an attachment and not as part of the message body.


Select the check box if you do not want to be prompted to confirm the delete decision.


Select this check box to include comments made in the address book entry. Clear the check box if you do not want to send the entry's comments with the vCard.


Select the check box to edit received messages in Message view. Be sure to click Save to save your changes. The message will be saved in the folder in which it was received, not the Pending folder.


Click this button to embed a code which, when received by the recipient, will automatically connect to the external address book file and update their external addresses.


To change the default background color for messages that you create, click the color box.

In the Color window, click a color then click OK.

Click OK in the Display Properties window.

Click OK in the Advanced Settings tab to save your changes.


To change the default text color for messages that you create, click the color box.

In the Color window, click a color then click OK.

Click OK in the Display Properties window.

Click OK in the Advanced Settings tab to save your changes.


To change the default background color for message headers, click the color box.

In the Color window, click a color then click OK.

Click OK in the Display Properties window.

Click OK in the Advanced Settings tab to save your changes.


To change the default color for message header text, click the color box.

In the Color window, click a color then click OK.

Click OK in the Display Properties window.

Click OK in the Advanced Settings tab to save your changes.


To change the default color for backgrounds or text, click the appropriate color box.

In the Color window, click a color then click OK.

Click OK in the Display Properties window.

Click OK in the Advanced Settings tab to save your changes.


Changes the character set used for this message. Your default character set will not be changed.


Changes the character set used for this message. Your default character set will not be changed.


Changes the character set used for this message. Your default character set will not be changed.


Changes the character set used for this message. Your default character set will not be changed.


Changes the character set used for this message. Your default character set will not be changed.


Changes the character set used for this message. Your default character set will not be changed.


Changes the character set used for this message. Your default character set will not be changed.


Changes the character set used for this message. Your default character set will not be changed.


Changes the character set used for this message. Your default character set will not be changed.


Changes the character set used for this message. Your default character set will not be changed.


Changes the character set used for this message. Your default character set will not be changed.


Changes the character set used for this message. Your default character set will not be changed.


Changes the character set used for this message. Your default character set will not be changed.


Changes the character set used for this message. Your default character set will not be changed.


Changes the character set used for this message. Your default character set will not be changed.


Select this option if you want your Calypso toolbar buttons to resemble Microsoft toolbar buttons.


When this option is selected, Calypso will suggest addresses as you type in the To field of outgoing messages.

After you finish typing the address, or when AutoComplete finds a match, press ENTER.

This option works with addresses, aliases, and groups.


Select this option if you always want to lock your mailbox when you minimize it. If you have a mailbox password, you will have to enter it each time you restore Calypso.


Select this check box if you want to disable all HTML functions. You will not be able to create HTML-formatted messages. All mail received with HTML formatting will be converted to plain text and all embedded files (such as images) will be converted to attachments.


Select this check box if you want to enable the sending of opened receipts to others. This allows you to control whether others discover that you have read their message or not. With the check box cleared, others who have requested opened receipts will not know if you have read their message.


First name of the person associated with the entry.


Last name of the person associated with the entry.


Select whether you want to use the Calypso address book or the Time & Chaos address book.


Click here to change the address book Calypso uses.


Click here to configure the location of the Time & Chaos address book and how Calypso Favorites are handled.


Topics


HIDC_SCHEME_NAME

Type the name of the filter definition in this text box. This name is for your use only and is used to identify the filter definition.


Select this option if you want the filter rule to apply to mail you receive.


Select this option if you want the filter rule to apply to mail you send.


In this field, type the character pattern for which you want Calypso to search. Calypso will search for this pattern in the selected message objects.


Use the down arrow to select an operator. Click Only if you want Calypso to search for only one pattern.

Click And if you want Calypso to search for more than one pattern in the selected objects. If you choose And, both patterns must be present for Calypso to consider the filter pattern a match. Type the second pattern in the second text box

Click Or if you want Calypso to search for more than one pattern in the selected objects. If you choose Or, either pattern may be present for Calypso to consider the filter pattern a match. Type the second pattern in the second text box.


Select this check box if you want Calypso to match upper and lower case letters when searching the selected objects for the pattern.


Click this button to add a filter rule to the definition.


Click this button to delete the active filter rule from the definition. To make a filter rule active, click it in the filter rules list.


Click this button to move the active filter rule up in the filter rules list. The order of the rules in the filter rules list tells Calypso which filter action to complete first.

To make a filter rule active, click it in the filter rules list.


Click this button to move the active filter rule down in the filter rules list. The order of the rules in the filter rules list tells Calypso which filter action to complete first.

To make a filter rule active, click it in the filter rules list.


Click this button to save the definition and quit the dialog box.


Click this button to cancel any changes you have made to the definition and quit the dialog box.


Selecting the check box will automatically move a matching message to a folder you specify. Click the Browse button [image] to see a list of available folders.


Click the Browse button [image] to see a list of available folders.


Selecting the check box will redirect a matching message to someone you specify. In the text box, type the e-mail address of the person to whom you want to send the message. You must type the full e-mail address, even if that person is in the address book. For example, type: sam@work.com.

If you choose to redirect a message using a filter rule, you will still see the redirected message appear in your Received Mail folder. The message will have the letter R next to it, indicating that it has been redirected.

If you set Account Properties to retrieve the message header only or to retrieve only part of the message, the Redirect command will be ignored.


Select this check box if you want Calypso to check a message's Subject header for the matching filter pattern.


Select this check box if you want Calypso to check a message's From header for the matching filter pattern.


Select this check box if you want Calypso to check a message's To header for the matching filter pattern.


Select this check box if you want Calypso to check a message's Copy header for the matching filter pattern.


Select this check box if you want Calypso to check a message's Reply to header for the matching filter pattern.


This field displays the filter rules created for the filter definition. Use the Delete, Priority Up, and Priority Down buttons to arrange the rules within the rules list. The order of the rules tells Calypso which filter action to complete first.


Click this button to modify the active rule.

To make a filter rule active, click it in the rules list.


When you click this button, the Filter Definition Name field is cleared, but the rules you created remain. Type a new name for the filter definition and modify the filter rules if desired to create a new filter definition.


Choose whether you want the filter rule to apply to incoming and/or outgoing mail.


Type a pattern in the text box. Calypso will search selected mail headers for the pattern. When it finds a match, Calypso will route the message according to the filter action. Use the Boolean operator box to narrow or expand your search pattern. Select the Match case check box if you want upper and lower case letters in the pattern to exactly match those in the selected mail header.


Select one or more objects. Calypso will search these objects for a matching filter pattern.


Select an action for matching messages. You can select more than one check box. The order of the actions on the screen is the order that Calypso will use when filtering the message.

Use 'What's This?' Help [image] to learn about individual actions.


Name of the mailbox being converted.


Location of the old mailbox.


Location of the converted mailbox.


Click this button to choose a different location for the converted mailbox.


Click this option to rename an attachment without saving the attachment. This is useful if you want to rename the attachment before forwarding it to someone else.


Click this option to create a new Calypso mailbox.

You can open an existing mailbox with the Open command.


Displays a list of closed mailboxes in the Open dialog box. Double-click a mailbox from the list to open the mailbox.


Click this option to close the active mailbox. Any other open mailbox will not be affected.


Locks the mailbox. When a mailbox is locked, you cannot send messages or use the mailbox in any way until you enter the appropriate password.

Locking a mailbox is useful when you will be away from your system but want to keep Calypso running. Calypso will still retrieve mail and send auto-responses, but the mailbox will be protected against other users sending messages or using your mailbox in any way.

To unlock a mailbox, click anywhere in Mailbox view, then type your mailbox password. If you do not have a mailbox password, just click OK.


Opens the Properties dialog box for the active mailbox.


Adds an account to the active mailbox.


Click this option to check for new mail for a specific account.


Pauses the Check Mail feature for the active account.


Opens the Message Archive dialog box in which you can save all the messages for a particular account to an archive file.


Opens Account Properties containing information about the active account. Account Properties comprise the Account Status, Mail Server, Incoming Mail, Outgoing Mail, Signature, Auto-response, and Filter tabs.


Opens the Message Archive dialog box in which you can save all the messages for a particular folder to an archive file.


Opens the New Folder dialog box in which you can create a new folder or subfolder. The new folder will be created in the active mailbox, folder, or subfolder.


Opens a dialog box in which you can rename the active folder. You cannot rename system folders.


Click this option to create a new address group.


Click this option to create a new address entry.


Click this option to create a new bulk mail entry.


Click this option to create a new mail template.


Click an address in the summary list, then click this option so that you can change the address entry.


Opens a dialog box from which you can import address books from other e-mail programs, including previous versions of Calypso.


Click this option to immediately check for new messages in all of your accounts. This feature is useful if you turned off the automatic mail check feature or if you are expecting a message and do not want to wait for Calypso to automatically check mail .


Click this option to print the selected item.

To select an item, click it in the summary list.


Click a filter definition in the mailbox summary list, then click this option so that you can change the filter definition.


Click this option to open the Filter Definition dialog box and create a new filter definition.


Permanently deletes all messages stored in the Wastebasket folder. A message you delete from Pending, Sent Mail, Received Mail, or custom folders will be stored in the Wastebasket folder until you empty the wastebasket. This action does not affect items located in the Wastebasket subfolder.

You can change how messages are deleted from your computer through the Wastebasket tab in Mailbox Properties.


Click this option to rename the active filter.

To make a filter active, click it in the summary list.


In Compose view, use this command to search for specified text in the message body.

In Mailbox view, use this command to search for specified text in the preview box.


Searches for and replaces specified text in the active document.

Selecting the Replace All button causes all the matching text to be replaced without prompting.


Selects all messages in the summary list.


Click this option to reply to the active message. Your reply will be sent to the address in the From field.

When you reply to a message, Calypso opens a dialog box in which the To and Subject fields are automatically filled in. You can modify these fields and add information to the Copy and Blind Copy fields as needed.


Click this option to reply to the active message. Your reply will be sent to the addresses in the From, To, and Copy fields.

When you reply to a message, Calypso opens a dialog box in which the To and Subject fields are automatically filled in. You can modify these fields and add information to the Copy and Blind Copy fields as needed.


Click this option to forward the active message to other recipients.

When you forward a message, Calypso opens a dialog box in which you must type the e-mail address of the recipient in the To field. You can type other addresses in the To field and also type addresses in the Blind Copy field.

Your name appears as the sender of the message.


Click this option to redirect the active message to other recipients.

When you redirect a message, Calypso opens a dialog box in which you must type the e-mail address of the recipient in the To field. You can type other addresses in the To field and also type addresses in the Blind Copy field. The name of the original sender appears in the From field.

The words "Redirected by: <Your Name>" appear in the message header. You can choose to hide this information in the Outgoing Mail tab located in Account Properties.


Opens the Compose New Message dialog box in which you can compose a message.


Opens the Compose Signature dialog box in which you can compose a new signature.


Opens the Compose Auto-response dialog box in which you can compose an auto-response.


Opens the active message in Message view.


Sends the active message.


Immediately deletes the selected message from the mail server. This action does not affect any copy of the message residing in your mailbox.


Select this option to delete this message the next time Calypso connects to the mail server. This action does not affect any copy of the message residing in your mailbox.

The Server icon [image] will change to gray [image] to indicate that the message is scheduled to be deleted the next time Calypso connects to the mail server.


Select this option to keep a copy of the message on the server. The Mark to Delete icon [image] will change to [image], indicating that the message is on the server and will not be deleted.


Select this option to retrieve this message the next time Calypso connects to the mail server.

The Server icon [image] will change to cyan [image] to indicate that the message is scheduled to be retrieved the next time Calypso connects to the mail server.


Select this option to keep the message on the mail server. The Mark to Retrieve icon [image] will change to [image], indicating that the message is on the server and will not be retrieved.


Immediately retrieves the selected message from the mail server.


Click this option to change the icon in the Status column from [image] to [image], indicating that you have read the message.


Click this option to change the icon in the Status column from [image] to [image], indicating that you have not read the message.


Changes the toolbar buttons to large buttons.


Changes the toolbar buttons to large buttons with text.


Displays small toolbar buttons with no text.


Hides the toolbar.


Click this option to maximize the preview box.


Click this option to minimize the preview box and maximize the summary list and mailbox folder list.


Click this option to return the screen to the normal, three-way, Mailbox view. Use Toggle View to enlarge an area of Mailbox view.


Opens the Register Calypso dialog box in which you can register online. This process controls which Calypso features are available.


Type your new activation code here.


Opens the Version Information dialog box that displays detailed Calypso version information.


Displays all of the folders in this mailbox.


The name of the active mailbox.

Calypso organizes e-mail accounts, messages, and information into a collection of folders called a mailbox. You can define more than one mailbox, each with its own password, which allows multiple users to share the same computer. Each mailbox can manage multiple e-mail addresses (accounts), and you can have multiple mailboxes open at the same time.

Right-click the mailbox to open a shortcut menu.


Stores the Accounts, Auto-response, Fiter, and Signature folders.


Click this folder to display the e-mail account(s) belonging to this mailbox in the summary list. There can be more than one account in a mailbox with each account having its own settings.

To change the settings for an account, double-click the account in the summary list.

Right-click Accounts to open a shortcut menu.


This folder manages e-mail addresses, conventional mail addresses and phone numbers, bulk mail entries, mail templates, and address groups.

Click Address Book to display all individual addresses created for the mailbox in the summary list. Double-click Address Book to see the Address Book subfolders. Click Bulk Mail, Mail Templates, or <Group Name> to see the entries for each subfolder.

Right-click this folder or a subfolder to open a shortcut menu.


Click Address Book to display all individual e-mail addresses in the summary list.

Right-click Address Book to add a new address entry.


Click this subfolder to display your bulk mail entries in the summary list.

A bulk mail entry provides an easy way to send a message to many people at the same time. Bulk Mail uses a ASCII file containing e-mail addresses separated by commas.

Right-click Bulk Mail to add a new bulk mail entry.


Click this subfolder to display the group's members in the summary list. A group provides an easy way to send a message to many people at the same time. You can use a group as a part of a mail template.

A [image] icon indicates a group.

A [image] icon indicates that this group is in the Favorites list.

Right-click a group to open a shortcut menu.


Click this subfolder to display your mail templates in the summary list. A mail template is a collection of addresses and text that you define for use in routine mailings.

Right-click Mail Template to create a new mail template.


Click this folder to display all the auto-response messages you have composed in the summary list.

An auto-response can be used when you are not able to respond to incoming mail but would like the sender to know the message was received and will be acknowledged later.

For every account you have in a mailbox, there is a corresponding Auto-response subfolder. The subfolder stores a record of who received your auto-response.

Right-click Auto-response to open a shortcut menu.


Click this folder to display a list of auto-response recipients in the summary list. The summary list will show every person who received your auto-response from this account.

Each account will have its own Auto-response subfolder.


Click this folder to display all the filter definitions you have created in the summary list.

A filter definition searches incoming and outgoing mail for a particular pattern, then automatically takes action on that message.

Right-click Filter to create a filter definition.


Click this folder to display saved messages in the summary list. The Pending folder stores messages that you have composed, modified, or saved, but not sent.

This folder also stores messages that were not sent successfully.


Click this folder to display all the messages you have received in the summary list. Calypso automatically stores received messages in this folder. You can move received messages to other folders or delete them.

A black "!" next to this folder indicates that you have unread mail in that folder. An outlined "!" means that you have unread mail in a subfolder. This symbol will still appear even if you read the message in the preview box.

A number in parentheses indicates how many unread messages are in the folder. For example, (3) indicates that you have three unread messages in the folder.

Right-click Received Mail to open a shortcut menu.


Click this folder to display all the messages you have sent in the summary list. Calypso automatically stores a copy of your sent message in this folder.

Right-click Sent Mail to open a shortcut menu.


Click this folder to display all the signatures you have composed in the summary list.

A signature is a block of text that you can attach as the closing to an outgoing message. It can consist of your name, your title, your professional affiliation, or any other information you want to include.

Right-click Signature to compose a new signature.


Click this folder to display all the messages you have deleted in the summary list. When you delete messages from Pending, Sent Mail, Received Mail, or custom folders, Calypso moves the messages to the Wastebasket folder.

The Wastebasket subfolder called Deleted Locally stores messages deleted locally from your computer.

Right-click Wastebasket to open a shortcut menu.


This is a folder you created. Click this folder to display its contents in the summary list.

Right-click this folder to open a shortcut menu.


A black "!" with a folder indicates that you have unread mail in that folder. This symbol will still appear even if you read a message in the preview box.

A number in parentheses indicates how many unread messages are in the folder. For example, (3) indicates that you have three unread messages in the folder.

To show or hide this indicator, open Mailbox Properties, click the Advanced Settings tab, then click Display Properties.


An outlined "!" means that you have unread mail in a subfolder. The folder name will appear in bold letters.

To show or hide this indicator, open Mailbox Properties, click the Advanced Settings tab, then click Display Properties.


A black flag [image] with a folder indicates that you have messages marked with a follow-up status in the folder.

To show or hide this indicator, open Mailbox Properties, click the Advanced Settings tab, then click Display Properties.


A white flag [image] means that you have messages marked with a follow-up status in a subfolder.

To show or hide this indicator, open Mailbox Properties, click the Advanced Settings tab, then click Display Properties.


A black "!" with a folder indicates that you have unread mail in that folder. This symbol will still appear even if you read a message in the preview box.

A number in parentheses indicates how many unread messages are in the folder. For example, (3) indicates that you have three unread messages in the folder.

A black flag [image] with a folder indicates that you have messages marked with a follow-up status in the folder.

To show or hide these indicators, open Mailbox Properties, click the Advanced Settings tab, then click Display Properties.


A black "!" with a folder indicates that you have unread mail in that folder. This symbol will still appear even if you read a message in the preview box.

A number in parentheses indicates how many unread messages are in the folder. For example, (3) indicates that you have three unread messages in the folder.

A white flag [image] means that you have messages marked with a follow-up status in a subfolder.

To show or hide these indicators, open Mailbox Properties, click the Advanced Settings tab, then click Display Properties.


A black flag [image] with a folder indicates that you have messages marked with a follow-up status in the folder.

An outlined "!" means that you have unread mail in a subfolder. The folder name will appear in bold letters.

To show or hide these indicators, open Mailbox Properties, click the Advanced Settings tab, then click Display Properties.


An outlined "!" means that you have unread mail in a subfolder. The folder name will appear in bold letters.

A white flag [image] means that you have messages marked with a follow-up status in a subfolder.

To show or hide these indicators, open Mailbox Properties, click the Advanced Settings tab, then click Display Properties.


Type or read the message in this area.

You can use standard Windows tools such as Cut, Copy, and Paste while you compose or modify an outgoing message. These tools are available on the toolbar and in the Edit menu.


Opens a dialog box which displays a record of connection and status information.


This area displays connection and status information while Calypso communicates with the mail server. Click the Details button to see this information in a larger window.


This area displays the text of the active signature.


Click an item in the summary list to see its contents in the preview box.


The title bar displays the name of the active window.

To move the window, drag the title bar.

Note

You can also move dialog boxes by dragging their title bars.


The status bar shows information about items or options selected within Calypso.

To display or hide the status bar, click Status Bar in the Window menu.


Use the 'What's This?' Help to obtain help on a specific item in Calypso. When you choose 'What's This?' Help, the mouse pointer will change to an arrow and question mark. Click somewhere in the Calypso window, such as a toolbar button. The Help topic appears for the item you clicked.


Displayed at the right and bottom edges of a window. The scroll boxes inside the scroll bars indicate your vertical or horizontal location within the window. You can use the mouse to scroll to other parts of the window.


Click the toolbar buttons to quickly access specific menu commands. You can drag the toolbar to another location, if desired.


Displays information about each entry located within the Accounts folder.

Right-click the summary list to see a shortcut menu.

To sort accounts under a column header, click that header.

To see information about each column header, use 'What's This?' Help on the headers.


Displays information about every individual address in the Address Book folder.

In Mailbox view, right-click the summary list to see a shortcut menu.

To sort entries under a column header, click that header.

To see information about each header, use 'What's This?' Help on the column headers.


Displays information about each entry located within the Bulk Mail subfolder.

Right-click the summary list to see a shortcut menu.

To sort entries under a column header, click that header.

To see information about each header, use 'What's This?' Help on the column headers.


Displays information about each message located within this folder.

Right-click the summary list to see a shortcut menu.

To sort messages under a column header, click that header.

To see information about each header, use 'What's This?' Help on the column headers.


Displays information about each entry located within the Mail Templates subfolder.

Right-click the summary list to see a shortcut menu.

To sort entries under a column header, click that header.

To see information about each header, use 'What's This?' Help on the column headers.


Displays information about each entry located within the <Group Name> subfolder.

Right-click the summary list to see a shortcut menu.

To sort entries under a column header, click that header.

To see information about each header, use 'What's This?' Help on the column headers.


Displays information about each auto-response located within the Auto-response folder.

Right-click the summary list to see a shortcut menu.

To sort auto-responses under a column header, click that header.

To see information about each header, use 'What's This?' Help on the column headers.


Displays information about each filter definition located within the Filter folder.

Right-click the summary list to see a shortcut menu.

To sort filter definitions under a column header, click that header.

To see information about each header, use 'What's This?' Help on the column headers.


Displays information about each message located within the Pending folder.

Right-click the summary list to see a shortcut menu.

To sort messages under a column header, click that header.

To see information about each header, use 'What's This?' Help on the column headers.


Displays information about each message located within the Received Mail folder.

Right-click the summary list to see a shortcut menu.

To sort messages under a column header, click that header.

To see information about each header, use 'What's This?' Help on the column headers.


Displays information about each sent message located within the folder.

Right-click the summary list to see a shortcut menu.

To sort messages under a column header, click that header.

To see information about each header, use 'What's This?' Help on the column headers.


Displays information about each signature located within the Signature folder.

Right-click the summary list to see a shortcut menu.

To sort signatures under a column header, click that header.

To see information about each header, use 'What's This?' Help on the column headers.


Displays information about each message located within the Wastebasket folder or subfolder.

Right-click the summary list to see a shortcut menu.

To sort messages under a column header, click that header.

To see information about each header, use 'What's This?' Help on the column headers.


Use the pointer to adjust the width of the columns.

Right-click the divider to see a list in which you can choose whether to show or hide specific column headers.


A @ in this column indicates an account.

Right-click the header to see a list in which you can choose whether to show or hide specific column headers.


A P in this column indicates that checking for new mail has been paused. To pause the automatic mail check for a specific account, right-click the account, then click Pause. Repeat these steps to turn off Pause and resume the automatic mail check.

To sort your accounts under this column header, click the header.

Right-click the header to see a list in which you can choose whether to show or hide specific column headers.


Indicates the name of the account. You can change the name of the account through the Account Status tab in Account Properties.

To sort your accounts under this column header, click the header.

Right-click the header to see a list in which you can choose whether to show or hide specific column headers.


Indicates the e-mail address associated with this account. You can change the e-mail address associated with the account in the Account Status tab located in Account Properties.

To sort your accounts under this column header, click the header.

Right-click the header to see a list in which you can choose whether to show or hide specific column headers.


Indicates the address someone will use when replying to your message. You can change the reply to address through the Account Status tab in Account Properties.

To sort your accounts under this column header, click the header.

Right-click the header to see a list in which you can choose whether to show or hide specific column headers.


Indicates the name of the signature activated for this account. You can change the active signature for the account through the Signature tab in Account Properties.

To sort your accounts under this column header, click the header.

Right-click the header to see a list in which you can choose whether to show or hide specific column headers.


Indicates the name of the auto-response activated for this account. You can change the active auto-response for the account through the Auto-response tab in Account Properties.

To sort your accounts under this column header, click the header.

Right-click the header to see a list in which you can choose whether to show or hide specific column headers.


Indicates the name of the active filter for this account. You can change the active filter through the Filter tab in Account Properties.

To sort your accounts under this column header, click the header.

Right-click the header to see a list in which you can choose whether to show or hide specific column headers.


A [image] icon indicates an available auto-response message.

Right-click the header to see a list in which you can choose whether to show or hide specific column headers.


A [image] icon in this column indicates an attachment is included with the auto-response.

A [image] icon in this column means that the auto-response has a vCard attached.

A [image] icon in this column means that the auto-response has a vCard and an attachment.

To view, save, or delete an attachment, use the Options menu in Message or Compose view.

To sort your auto-responses under this column header, click the header.

Right-click the header to see a list in which you can choose whether to show or hide specific column headers.


Name of the auto-response message.

To sort your auto-responses under this column header, click the header.

Right-click the header to see a list in which you can choose whether to show or hide specific column headers.


Subject of the auto-response message.

To sort your auto-responses under this column header, click the header.

Right-click the header to see a list in which you can choose whether to show or hide specific column headers.


Date the auto-response was created.

To sort your auto-responses under this column header, click the header. Date and Time are sorted together.

Right-click the header to see a list in which you can choose whether to show or hide specific column headers.


Time the auto-response was created.

To sort your auto-responses under this column header, click the header. Date and Time are sorted together.

Right-click the header to see a list in which you can choose whether to show or hide specific column headers.


Time zone in which the message was originated, saved, or deleted. Time zone is based on Greenwich Mean Time.

To sort your messages under this column header, click the header. Date and Time are sorted together.

Right-click the header to see a list in which you can choose whether to show or hide specific column headers.


Size of the auto-response message.

To sort your auto-responses under this column header, click the header.

Right-click the header to see a list in which you can choose whether to show or hide specific column headers.


An icon in this column indicates what type of message is in this custom folder.

Click here to see a list of icons and their meanings.

To sort your messages under this column header, click the header.

Right-click the header to see a list in which you can choose whether to show or hide specific column headers.


A [image] icon in this column means that you have marked this message as a high priority.

A [image] icon in this column means that you have marked this message as a medium priority.

A [image] icon in this column means that you have marked this message as a low priority.

To sort your messages under this column header, click the header.

Right-click the header to see a list in which you can choose whether to show or hide specific column headers.


A [image] icon in this column means that the message has an attachment.

A [image] icon in this column means that the message has a vCard attached.

A [image] icon in this column means that the message has a vCard and an attachment.

To view, save, or delete an attachment, use the Options menu in Message or Compose view.

To sort your messages under this column header, click the header.

Right-click the header to see a list in which you can choose whether to show or hide specific column headers.


R in this column means that you replied to this message using either the Reply or Reply to All command.

F in this column means that you have forwarded this message to someone else.

A [image] icon in this column means that you have redirected this message to someone else.

To sort your messages under this column header, click the header.

Right-click the header to see a list in which you can choose whether to show or hide specific column headers.


A [image] icon in this column means that the message is currently stored on the mail server.

A [image] icon in this column means that the message will be deleted the next time Calypso connects to the mail server.

A [image] icon in this column means that the message is marked to be retrieved from the mail server the next time Calypso connects to the mail server.

To sort your messages under this column header, click the header.

Right-click the header to see a list in which you can choose whether to show or hide specific column headers.


Alias or e-mail address of the person who sent you the message, or alias or e-mail address of the person to whom the message is addressed.

To sort your messages under this column header, click the header.

Right-click the header to see a list in which you can choose whether to show or hide specific column headers.


Name of the account to which the message was sent or in which the message was written.

To sort your messages under this column header, click the header.

Right-click the header to see a list in which you can choose whether to show or hide specific column headers.


Subject of the message.

To sort your messages under this column header, click the header. When sorting under Subject, Calypso ignores the "Re:", "Fw:", and "Fwd:" tags. This is done so that related messages can be sorted together.

Right-click the header to see a list in which you can choose whether to show or hide specific column headers.


Date the message was received or saved.

To sort your messages under this column header, click the header. Date and Time are sorted together.

Right-click the header to see a list in which you can choose whether to show or hide specific column headers.


Time the mail message was sent, received, or saved, depending on your settings.

To sort your messages under this column header, click the header. Date and Time are sorted together.

Right-click the header to see a list in which you can choose whether to show or hide specific column headers.


The size of the message in kilobytes.

To sort your messages under this column header, click the header.

Right-click the header to see a list in which you can choose whether to show or hide specific column headers.


Time zone in which the message was originated, saved, or deleted. Time zone is based on Greenwich Mean Time.

To sort your messages under this column header, click the header. Date and Time are sorted together.

Right-click the header to see a list in which you can choose whether to show or hide specific column headers.


A [image] icon in this column indicates a filter definition.

A [image] icon in this column indicates a JunkYard filter.

Right-click the header to see a list in which you can choose whether to show or hide specific column headers.


Name of the filter definition.

To sort your filter definitions under this column header, click the header.

Right-click the header to see a list in which you can choose whether to show or hide specific column headers.


Click here to see a list of icons and their meanings.

To sort your messages under this column header, click the header.

Right-click the header to see a list in which you can choose whether to show or hide specific column headers.


A [image] icon in this column means that you have marked this message as a high priority.

A [image] icon in this column means that you have marked this message as a medium priority.

A [image] icon in this column means that you have marked this message as a low priority.

To sort your messages under this column header, click the header.

Right-click the header to see a list in which you can choose whether to show or hide specific column headers.


A [image] icon in this column indicates that the message has a file attached.

A [image] icon in this column means that the message has a vCard attached.

A [image] icon in this column means that the message has a vCard and an attachment.

To view, save, or delete an attachment, use the Options menu in Message or Compose view.

To sort your messages under this column header, click the header.

Right-click the header to see a list in which you can choose whether to show or hide specific column headers.


Alias or e-mail address of the person to whom the message will be sent.

Right-click the header to see a list in which you can choose whether to show or hide specific column headers.


Name of the person who created this message.

To sort your messages under this column header, click the header.

Right-click the header to see a list in which you can choose whether to show or hide specific column headers.


The account from which the message will be sent. This value is taken from the account name you selected in the From field while composing the message. For example, Sam Clark has three accounts: "work," "home," and "school." If he composed a message from "school," then saved the message in the Pending folder, "school" will be displayed as the Account.

To sort your messages under this column header, click the header.

Right-click the header to see a list in which you can choose whether to show or hide specific column headers.


Subject of the pending message.

To sort your messages under this column header, click the header. When sorting under Subject, Calypso ignores the "Re:", "Fw:", and "Fwd:" tags. This is done so that related messages can be sorted together.

Right-click the header to see a list in which you can choose whether to show or hide specific column headers.


Date the pending message was saved.

To sort your messages under this column header, click the header. Date and Time are sorted together.

Right-click the header to see a list in which you can choose whether to show or hide specific column headers.


Time the message was saved.

If the message was not delivered correctly, this column will show what time Calypso attempted to send the message.

If you set Calypso to send mail the next time it connects to the server, this column will show what time you placed the message in the queue.

To sort your messages under this column header, click the header. Date and Time are sorted together.

Right-click the header to see a list in which you can choose whether to show or hide specific column headers.


Time zone in which the message was originated, saved, or deleted. Time zone is based on Greenwich Mean Time.

To sort your messages under this column header, click the header. Date and Time are sorted together.

Right-click the header to see a list in which you can choose whether to show or hide specific column headers.


Size of the message.

To sort your messages under this column header, click the header.

Right-click the header to see a list in which you can choose whether to show or hide specific column headers.


Click here to see a list of icons and their meanings.

If you want to mark a message as read or unread, click a message, then click your choice in the Messages menu. The icon in this column will change to indicate the new status.

To sort your messages under this column header, click the header.

Right-click the header to see a list in which you can choose whether to show or hide specific column headers.


A [image] icon in this column means that you have marked this message as a high priority.

A [image] icon in this column means that you have marked this message as a medium priority.

A [image] icon in this column means that you have marked this message as a low priority.

To sort your messages under this column header, click the header.

Right-click the header to see a list in which you can choose whether to show or hide specific column headers.


A [image] icon in this column means that the message has an attachment.

A [image] icon in this column means that the message has a vCard attached.

A [image] icon in this column means that the message has a vCard and an attachment.

To view, save, or delete an attachment, use the Options menu in Message or Compose view.

To sort your messages under this column header, click the header.

Right-click the header to see a list in which you can choose whether to show or hide specific column headers.


R in this column means that you replied to this message using either the Reply or Reply to All command.

F in this column means that you have forwarded this message to someone else.

A [image] icon in this column means that you have redirected this message to someone else.

To sort your messages under this column header, click the header.

Right-click the header to see a list in which you can choose whether to show or hide specific column headers.


A [image] icon in this column means that the message is currently stored on the mail server.

A [image] icon in this column means that the message will be deleted the next time Calypso connects to the mail server.

A [image] icon in this column means that the message is marked to be retrieved from the mail server the next time Calypso connects to the mail server.

To sort your messages under this column header, click the header.

Right-click the header to see a list in which you can choose whether to show or hide specific column headers.


Alias or e-mail address of the person who sent you the message.

To sort your messages under this column header, click the header.

Right-click the header to see a list in which you can choose whether to show or hide specific column headers.


Name of the account to which the received message was sent. You can change the account name in the Account Status tab in Account Properties.

To sort your messages under this column header, click the header.

Right-click the header to see a list in which you can choose whether to show or hide specific column headers.


Subject of the message.

To sort your messages under this column header, click the header. When sorting under Subject, Calypso ignores the "Re:", "Fw:", and "Fwd:" tags. This is done so that related messages can be sorted together.

Right-click the header to see a list in which you can choose whether to show or hide specific column headers.


Date the mail message was received on your mail server.

To sort your messages under this column header, click the header. Date and Time are sorted together.

Right-click the header to see a list in which you can choose whether to show or hide specific column headers.


Time the mail message was received on your mail server.

To sort your messages under this column header, click the header. Date and Time are sorted together.

Right-click the header to see a list in which you can choose whether to show or hide specific column headers.


Time zone in which the message was originated, saved, or deleted. Time zone is based on Greenwich Mean Time.

To sort your messages under this column header, click the header. Date and Time are sorted together.

Right-click the header to see a list in which you can choose whether to show or hide specific column headers.


The size of the message in kilobytes.

To sort your messages under this column header, click the header.

Right-click the header to see a list in which you can choose whether to show or hide specific column headers.


Click here to see a list of icons and their meanings.

To sort your messages under this column header, click the header.

Right-click the header to see a list in which you can choose whether to show or hide specific column headers.


A [image] icon in this column means that you have marked this message as a high priority.

A [image] icon in this column means that you have marked this message as a medium priority.

A [image] icon in this column means that you have marked this message as a low priority.

To sort your messages under this column header, click the header.

Right-click the header to see a list in which you can choose whether to show or hide specific column headers.


A [image] icon in this column means that the message has a file attached.

A [image] icon in this column means that the message has a vCard attached.

A [image] icon in this column means that the message has a vCard and an attachment.

To view, save, or delete an attachment, use the Options menu in Message or Compose view.

To sort your messages under this column header, click the header.

Right-click the header to see a list in which you can choose whether to show or hide specific column headers.


Alias or e-mail address of the person to whom you addressed this message.

To sort your messages under this column header, click the header.

Right-click the header to see a list in which you can choose whether to show or hide specific column headers.


The account from which you composed the message. This value is taken from the account name you selected in the From field while composing the message.

To sort your messages under this column header, click the header.

Right-click the header to see a list in which you can choose whether to show or hide specific column headers.


Subject of the message.

To sort your messages under this column header, click the header. When sorting under Subject, Calypso ignores the "Re:", "Fw:", and "Fwd:" tags. This is done so that related messages can be sorted together.

Right-click the header to see a list in which you can choose whether to show or hide specific column headers.


Date the message was sent.

To sort your messages under this column header, click the header. Date and Time are sorted together.

Right-click the header to see a list in which you can choose whether to show or hide specific column headers.


Time the message was sent.

To sort your messages under this column header, click the header. Date and Time are sorted together.

Right-click the header to see a list in which you can choose whether to show or hide specific column headers.


Time zone in which the message was originated, saved, or deleted. Time zone is based on Greenwich Mean Time.

To sort your messages under this column header, click the header. Date and Time are sorted together.

Right-click the header to see a list in which you can choose whether to show or hide specific column headers.


Size of the message.

To sort your messages under this column header, click the header.

Right-click the header to see a list in which you can choose whether to show or hide specific column headers.


A [image] icon in this column indicates a signature.

Right-click the header to see a list in which you can choose whether to show or hide specific column headers.


Name of the signature.

To sort your signatures under this column header, click the header.

Right-click the header to see a list in which you can choose whether to show or hide specific column headers.


Date the signature was created.

To sort your signatures under this column header, click the header. Date and Time are sorted together.

Right-click the header to see a list in which you can choose whether to show or hide specific column headers. Date and Time are sorted together.


Time the signature was saved.

To sort your signatures under this column header, click the header. Date and Time are sorted together.

Right-click the header to see a list in which you can choose whether to show or hide specific column headers.


Time zone in which the message was originated, saved, or deleted. Time zone is based on Greenwich Mean Time.

To sort your messages under this column header, click the header. Date and Time are sorted together.

Right-click the header to see a list in which you can choose whether to show or hide specific column headers.


A [image] icon in this column means that the message has an attachment.

A [image] icon in this column means that the message has a vCard attached.

A [image] icon in this column means that the message has a vCard and an attachment.

To view, save, or delete an attachment, use the Options menu in Message or Compose view.

To sort your messages under this column header, click the header.

Right-click the header to see a list in which you can choose whether to show or hide specific column headers.


The Wastebasket stores messages deleted from the Sent Mail, Received Mail, Pending, or user-created folders.

Click here to see a list of icons and their meanings.

To sort your messages under this column header, click the header.

Right-click the header to see a list in which you can choose whether to show or hide specific column headers.


A [image] icon in this column means that you have marked this message as a high priority.

A [image] icon in this column means that you have marked this message as a medium priority.

A [image] icon in this column means that you have marked this message as a low priority.

To sort your messages under this column header, click the header.

Right-click the header to see a list in which you can choose whether to show or hide specific column headers.


R in this column means that you replied to this message using either the Reply or Reply to All command.

F in this column means that you have forwarded this message to someone else.

A [image] icon in this column means that you have redirected this message to someone else.

To sort your messages under this column header, click the header.

Right-click the header to see a list in which you can choose whether to show or hide specific column headers.


A [image] icon in this column means that the message is currently stored on the mail server.

A [image] icon in this column means that the message will be deleted the next time Calypso connects to the mail server.

A [image] icon in this column means that the message is marked to be retrieved from the mail server the next time Calypso connects to the mail server.

To sort your messages under this column header, click the header.

Right-click the header to see a list in which you can choose whether to show or hide specific column headers.


The value of this field depends on which folder the message was in when it was deleted. For messages deleted from the Pending and Sent Mail folders, this field contains the name in the To field of the message. For messages deleted from the Received Mail folder, this field contains the alias or e-mail address in the From field.

To sort your messages under this column header, click the header.

Right-click the header to see a list in which you can choose whether to show or hide specific column headers.


The name of the account which handled the message.

To sort your messages under this column header, click the header.

Right-click the header to see a list in which you can choose whether to show or hide specific column headers.


Subject of the message.

To sort your messages under this column header, click the header. When sorting under Subject, Calypso ignores the "Re:", "Fw:", and "Fwd:" tags. This is done so that related messages can be sorted together.

Right-click the header to see a list in which you can choose whether to show or hide specific column headers.


Date the message was created or received.

To sort your messages under this column header, click the header. Date and Time are sorted together.

Right-click the header to see a list in which you can choose whether to show or hide specific column headers.


Time the message was saved, received, or sent.

To sort your messages under this column header, click the header. Date and Time are sorted together.

Right-click the header to see a list in which you can choose whether to show or hide specific column headers.


Time zone in which the message was originated, saved, or deleted. Time zone is based on Greenwich Mean Time.

To sort your messages under this column header, click the header. Date and Time are sorted together.

Right-click the header to see a list in which you can choose whether to show or hide specific column headers.


Size of the message.

To sort your messages under this column header, click the header.

Right-click the header to see a list in which you can choose whether to show or hide specific column headers.


When you use the Search feature to find a message, Calypso places a link to all matching messages in this folder.

Click this folder to display the matching messages in the summary list.

Right-click Search Results to open a shortcut menu.


Click this option to search for a message using a specific word or phrase.


This column shows which folder holds the message that matches your search.

To sort your messages under this column header, click the header.

Right-click the header to see a list in which you can choose whether to show or hide specific column headers.


Displays information about each item placed in the Search Results folder.

Right-click the summary list to see a shortcut menu.

To sort messages under a column header, click that header.

To see information about each header, use 'What's This?' Help on the column headers.


A [image] icon in this column means that you have marked this message as a high priority.

A [image] icon in this column means that you have marked this message as a medium priority.

A [image] icon in this column means that you have marked this message as a low priority.

To sort your messages under this column header, click the header.

Right-click the header to see a list in which you can choose whether to show or hide specific column headers.


A [image] icon in this column means that the message has an attachment.

A [image] icon in this column means that the message has a vCard attached.

A [image] icon in this column means that the message has a vCard and an attachment.

To view, save, or delete an attachment, use the Options menu in Message or Compose view.

To sort your messages under this column header, click the header.

Right-click the header to see a list in which you can choose whether to show or hide specific column headers.


Click here to see a list of icons and their meanings.

To sort your messages under this column header, click the header.

Right-click the header to see a list in which you can choose whether to show or hide specific column headers.


R in this column means that you replied to this message using either the Reply or Reply to All command.

F in this column means that you have forwarded this message to someone else.

A [image] icon in this column means that you have redirected this message to someone else.

To sort your messages under this column header, click the header.

Right-click the header to see a list in which you can choose whether to show or hide specific column headers.


A [image] icon in this column means that the message is currently stored on the mail server.

A [image] icon in this column means that the message will be deleted the next time Calypso connects to the mail server.

A [image] icon in this column means that the message is marked to be retrieved from the mail server the next time Calypso connects to the mail server.

To sort your messages under this column header, click the header.

Right-click the header to see a list in which you can choose whether to show or hide specific column headers.


The value of this field depends on which folder contains the message. For messages in the Pending and Sent Mail folders, this field contains the name in the To field of the message. For messages in the Received Mail folder, this field contains the alias or e-mail address in the From field.

To sort your messages under this column header, click the header.

Right-click the header to see a list in which you can choose whether to show or hide specific column headers.


The name of the account which handled the message.

To sort your messages under this column header, click the header.

Right-click the header to see a list in which you can choose whether to show or hide specific column headers.


Subject of the message.

To sort your messages under this column header, click the header. When sorting under Subject, Calypso ignores the "Re:", "Fw:", and "Fwd:" tags. This is done so that related messages can be sorted together.

Right-click the header to see a list in which you can choose whether to show or hide specific column headers.


Date the message was created or received.

To sort your messages under this column header, click the header. Date and Time are sorted together.

Right-click the header to see a list in which you can choose whether to show or hide specific column headers.


Time the message was saved, received, or sent.

To sort your messages under this column header, click the header. Date and Time are sorted together.

Right-click the header to see a list in which you can choose whether to show or hide specific column headers.


Time zone in which the message was originated, saved, or deleted. Time zone is based on Greenwich Mean Time.

To sort your messages under this column header, click the header. Date and Time are sorted together.

Right-click the header to see a list in which you can choose whether to show or hide specific column headers.


Size of the message.

To sort your messages under this column header, click the header.

Right-click the header to see a list in which you can choose whether to show or hide specific column headers.


Choose where in the mailbox folder list you want the imported messages stored.


Shows the decrypted message in the preview box. If you take the focus off of the message, the message will return to its encrypted state. This is done so that sensitive material is not accidentally left unencrypted.


Scramble information to render it unreadable to anyone except the intended recipient, who must decrypt it to read it.


Include a digital code created with a private key. Signatures allow authentication of information by the process of signature verification. When you sign a message or file, the PGP program uses your private key to create a digital code that is unique to both the contents of the message and your private key. Anyone can use your public key to verify your signature.


Unscramble encrypted information so that it becomes legible. The recipient's private key is used for decryption.


Import a delimited file address book.


Import a Calypso version 1 address book.


Import a Calypso address book.


Import a Eudora address book.


Import a Microsoft Exchange address book.


Import a Netscape version 3 address book.


Import an LDAP Data Interchange Format (Netscape version 4) address book.


Shows all messages referenced by the selected message.


Searches the results of the previous search.


Click this button to choose a receipt type, to use the Blind Send feature, or to keep a copy of the message.

When composing an auto-response, the Keep a copy option will keep a list of people who received the auto-response so that they will not receive a duplicate response. See Resetting the Auto-response for more information.


Click this to create HTML-formatted messages in Calypso. With this option enabled, you can change the font appearance, insert pictures, and create hypertext links.


In Message view, click this option to edit a received message. The only way to keep your changes is to save the message. If you click Reply, for example, all your changes will be lost.

To set this option permanently, open Mailbox Properties, click the Compose tab, and select or clear the View received messages in edit mode check box.


Click the name of a template to insert the text from that template into the message.


Type the path of the archive file. Use the Browse button [image] to find the file.


Click this button to search for folder.


Shows the folder in which the messages will be placed. Click the Browse button [image] to select a folder.


If the archive file includes a specific folder name, this folder will be added to the mailbox.


If the archive file includes a specific folder name, this folder will be added as a subfolder to the folder specified below in the Specified mailbox folder box.


All messages in the archive file will be placed in the folder specified below in the Specified mailbox folder box.


Select the check box if the archive file contains messages from more than one e-mail account. When you import the archive file, the messages will be returned to their original account within your mailbox. If the account does not exist, the messages will be added to the account specified in the Account for the imported messages box.


Click this to import a Calypso archive file or any file that is compatible with RFC 882.


Expands a folder and all its subfolders.


Closes a folder and all its subfolders.


A [image] icon in this column indicates a bulk mail entry.


A [image] icon in this column means that the bulk mail entry is in the Favorites list.


The name of the bulk mail entry.


The path of the bulk mail entry.


A [image] icon in this column indicates an address. A [image] icon indicates an external address book.


A [image] icon in this column means that the address is in the Favorites list.


Alias of the address book entry.


E-mail address of the address book entry


Name of the person associated with the address book entry.


Company name of the person associated with the address book entry.


A [image] icon in this column indicates a mail template.


A [image] icon in this column means that this mail template has an attachment.

A [image] icon in this column means that the mail template has a vCard attached.

A [image] icon in this column means that the mail template has a vCard and an attachment.


Name of the mail template.


Subject of the template.

To sort your templates under this column header, click the header.

Right-click the header to see a list in which you can choose whether to show or hide specific column headers.


Date the template was created or modified.

To sort your templates under this column header, click the header. Date and Time are sorted together.

Right-click the header to see a list in which you can choose whether to show or hide specific column headers.


Time the template was created or modified.

To sort your templates under this column header, click the header. Date and Time are sorted together.

Right-click the header to see a list in which you can choose whether to show or hide specific column headers.


Time zone in which the message was originated, saved, or deleted. Time zone is based on Greenwich Mean Time.

To sort your messages under this column header, click the header. Date and Time are sorted together.

To change the time zone format to short or long, open Mailbox Properties, click the Advanced Settings tab, then click Display Properties.

Right-click the header to see a list in which you can choose whether to show or hide specific column headers.


File size of the template.

To sort your templates under this column header, click the header.

Right-click the header to see a list in which you can choose whether to show or hide specific column headers.


A [image] icon in this column indicates an address within the group.


A [image] icon in this column means that the item is in the Favorites list.


Aliases for the members of the group.


E-mail addresses for the members of the group.


Names for the members of the group.


Company names for the members of the group.


This field contains the alias or e-mail address found in the From field of the message.

To sort your messages under this column header, click the header.

Right-click the header to see a list in which you can choose whether to show or hide specific column headers.


Phone number of the person associated with the address book entry.


Fax number of the person associated with the address book entry.


Shows the filter rule number.


This column displays whether the rule applies to incoming and/or outgoing messages.


This column displays the filter pattern.


This column displays On if you selected the Match case check box or Off if you did not select the Match case check box.


This column displays which filter objects were selected


This column displays what action is taken when a matching pattern is found.


Shows how many times this filter rule has been used.

Calypso starts counting hits from the time the rule was created or from the time Calypso version 3.0 was installed, which ever is later.


Shows the last date this rule was used.


Shows the last time this rule was used.


Date the filter rule was created. This date will not be available if the rule was created before Calypso version 3.0 was installed.


Time the filter rule was created. This time will not be available if the rule was created before Calypso version 3.0 was installed.


This field displays information about each filter rule in the filter definition.

Use 'What's This?' Help on the filter rules list headers to see information about each header.


The Wastebasket subfolder called Deleted Locally stores messages that you have deleted locally.


A red "X" or exclamation point "!" with the Pending folder means that a message was not sent successfully. Open the Pending folder to correct and resend the message.


Lists the fonts available on your computer. You must select text before you can change its font.


Changes the size of the selected message text. Font size is relative and depends on the font selected, the size of the base font, and the browser you are using.


Inserts a horizontal line in the message at the insertion point.


Inserts or edits the hyperlink you specify.


Inserts an existing picture in the message at the insertion point.


Inserts an exsting picture as the background for the message.


Changes the background color for the message. Choose a color or create your own from the Custom palette.


Choose to align the selected text to the left, center, or right of the page.


Removes HTML formatting from the selected text.


Decreases the left indent of the selected text.


Increases the left indent of the selected text.


Underlines selected text. If the selection is already underlined, the option removes underlining.


Makes selected text italic. If the selection is already italic, the option removes italic formatting.


Makes selected text bold. If the selection is already bold, the option removes bold formatting.


Changes the font for selected text. You must select text before you can change its font.


Turns selected text into a numbered list. For example:

1.	Go north on Main.

2.	Turn right at the third light.

3.	Stop at #1234.


Turns selected text into a bulleted list. For example:

•	milk

•	eggs

•	bread


Removes the formatting from selected text.


Uses the <pre> tag to keep text formatted exactly as it appears on the screen.


Uses the <address> tag to italicize the text and possibly indent it.


Uses tags <h1>-<h6> to indicate headings within the text. Heading 1 displays the largest text and Heading 6 displays the smallest text of the heading tags.


Uses the <ol> tag to turn selected text into a numbered list. For example:

1.	Go north on Main.

2.	Turn right at the third light.

3.	Stop at #1234.


Turns selected text into a bulleted list. For example:

•	milk

•	eggs

•	bread


Used in conjunction with the Definition style. Together, the Definition styles create a list of items with related definitions. For example:

Definition term:	Computer
Definition:	An electronic device.

Definition term:	Mouse
Definition:	A hand-held input device.


Uses the <p> tag to insert a paragraph break and define a block of text as a paragraph.


Type the path to the file in the text box.


Click the Browse button to search for the picture file.


Select the check mark to have the picture remain static in the background of the message.

With the check box cleared, the background picture will tile to fill the screen and scroll with the text.

With the check box selected, the picture will tile to fill the screen, but will not scroll. The text will scroll over the picture.


Use the options on this bar to change the appearance of your messages.


Changes the style of the selected message text. With styles, font size is relative and depends on the font selected, the size of the base font, and the browser you are using.


Changes the color of the selected text.


Select the check box to send your default vCard with the message. Clear the check box if you do not want to send your vCard with the message.


Select the check box to send your default vCard with all outgoing messages from this account.

To remove a vCard for a particular message, clear the Send vCard check box in Compose view.


Select this option if you want to save the message as a new message in the Pending folder. The original message will remain in its folder.


Select this option if you want to replace the original version with the modified version.


Select this option if you want to close the message without saving the changes.


Shows the alias and e-mail address of the address book entry selected as a vCard for this account. You can remove the vCard for the account through the Address Book folder.

To sort your accounts under this column header, click the header.

Right-click the header to see a list in which you can choose whether to show or hide specific column headers.


Mail templates can be used two ways: to define a set of addresses and to create a standard block of text.

Click this button to compose a new message using a selected template.


Click an entry to place it in the To, Copy, or Blind Copy field. You must place your cursor in one of these fields before the option will  become available.


Select the check box to include external addresses in your local Calypso address book.

This check box must be selected before you can add external addresses to a group.


Select this option to move the active message to another Calypso folder. For example, the message currently resides in the Received Mail folder and you want to move it to a custom folder. To do this, select this option then select the appropriate receiving folder.


Insert information about your computer into a message. System information contains detailed data that can assist Calypso technical support staff, should you have a problem. This information is for diagnostic purposes only. You can edit the information in the message as needed.


Click this option to display all new messages in the Search Results folder.

If your messages are marked as "Read", then they will not appear in the folder.

If you Reset New Messages, the record of new messages will be erased and only messages received since the reset will appear in the Serch Results folder.


Click this option to erase the record of new messages. The next time you click Show New Messages, only messages received since the reset will appear in the Search Results folder.


Shows the attributes or characteristics of an attachment.


Displays the file size.


Glossary of Terms

Account Properties

Compose view

hot links

Lightweight Directory Access Protocol (LDAP)

Mailbox Properties

Mailbox view

Post Office Protocol (POP)

Pretty Good Privacy (PGP)

proxy server

Simple Mail Transfer Protocol (SMTP)

vCards


Account Properties

To open:

1. From the Mailbox menu, click Accounts then Properties.

2. Click the account you want to change.


Compose view

Compose view is the screen you use when composing a message.


hot links

A connection between an element in a message, such as a word, phrase, symbol, or image, and an external element like a Web page or e-mail address. The user activates the hot link by clicking on the linked element, which is usually underlined or in a color different from the rest of the document.


Lightweight Directory Access Protocol (LDAP)

A network protocol designed to work on TCP/IP stacks to extract information from a hierarchical directory such as X.500. This gives users a single tool to comb through data to find a particular piece of information, such as a user name, e-mail address, security certificate, or other contact information.


Mailbox Properties

To open:

From the Mailbox menu, click Properties.


Mailbox view

Mailbox view is the primary screen you see when working in Calypso. Through this screen you will access menus, the toolbar, the mailbox folder list, and the summary list. The contents of Mailbox view change depending on which folder is open. Click 'What's This?'  to access the online Help while in Mailbox view.


Post Office Protocol (POP)

A protocol for servers on the Internet that receive, store, and transmit e-mail and for clients on computers that connect to the servers to download and upload e-mail.


Pretty Good Privacy (PGP)

A program for public key encryption.


proxy server

Software that manages Internet traffic to and from a local area network (LAN).


Simple Mail Transfer Protocol (SMTP)

A TCP/IP protocol for sending messages from one computer to another on a network. This protocol is used on the Internet to route e-mail.


vCards

vCards are electronic business cards that include information like name, address, telephone and fax numbers, and e-mail and Web addresses. They typically have a .vcf extension.